Youth and Community Development –Administrator

Type: Permanent

The Joburg City Theatres (JCT) an entity of the City of Johannesburg (COJ), operates Joburg Theatre (Braamfontein), Roodepoort Theatre and Soweto Theatre in order provide the integrated management of world class theatre venues and a high quality entertaining, innovative and inclusive programme which serves diverse communities.

Department: Client Services Department
Branch: Joburg Theatre
Designation: Youth and Community Development – Administrator
Ref: (Ref No: YCDA/04/2023)
Salary: R24 119.71 – R30 253.23 per month (Basic salary excluding benefits)

Key responsibilities will include, but not be limited to:
Ensure the liaison between the Community development office; and facilitators, producers, trainees, partners and the general community members. ● Minute taking and department meeting record keeping ● Ensure that latecomers are admitted where possible. ● File and document management for the department. ● Collate registers, reports and all supporting document for monthly, quarterly and annual
reporting and evidence for the Department. ● Issuing of contracts for Community Development Venues, partnerships and agreements and ensuring relevant signatures and all relevant information is captured. Scan and keep electronic record of YCD registers, contracts and agreements. ● Manage physical files of events for all YCD registers, contracts and agreements. ● Update a weekly deposit register to be
submitted to finance. ● Distribution of registers and keep record of Community development training and support programmes. Reconciliation of YCD spending against the department budget. ● Manage YCD manager diary.● Submit updated weekly calendar to the YCD stage manager.● Coordinate production meeting for the stage manager for all booked productions at Cas Covadia and Space.com. ● Ensure production and events have submitted relevant marketing and online collateral and such information is submitted to the ticketing office. ● Submit production notification to the entire Joburg theatre staff once a production is confirmed. ● Receive proof of payment for every rental and submit documents to Finance. ● Request show settlements and ensure artists are paid by fiancé. ● Issuing of contracts for Community
Development Venue and ensuring relevant signatures. Ensure all contracts have relevant signatures. ● Submit contracts (production, partnership, rental, employment) to the relevant JT department. ● Ensure invoices and payment schedules are submitted. Liaison between visiting producers, actors, actors’ agents and directors.● Keep database for YCD department.

Appointment Requirements:
 National Diploma in Public Administration/Marketing and Communications / Dramatic Arts
 1 – 3 years of practical work experience in administration/ preferable in arts or social development sector.

Core Competencies
 Ability to relate and work with people;
 Ability to work in teams and individually;
 Client service orientated;
 Decision making skills.

Interested persons are requested to send their cover letter and detailed CV, accompanied by certified copies of qualifications/certificates and
ID, quoting the relevant reference number to Mr. Thomas Sadiki, The Human Resources Manager, Joburg City Theatres, via email to: jobapplications1@joburgtheatre.com

Enquiries: (011) 877 6859 / 6931

CLOSING DATE: 18 APRIL 2023

All suitably qualified candidates are encouraged to apply and will be considered. Joburg City Theatres (JCT) applies the principles of
employment equity as per the National Legislation and policy guidelines and will consider designated groups in line with these requirements.
PLEASE NOTE: By submitting your application for a position at JCT, you are consenting that the personal information submitted as part of
your application may be used for the purposes of Recruitment and Selection and related process. JCT reserves the right not to make an
appointment. Applications must contain at least 2 referees. Late submissions and/or applications will not be considered. If you have not heard
from us within 6 weeks of the closing date, please consider your application unsuccessful.
Only those applicants required for an interview will be contacted.