The BANKSETA is a statutory body established through the Skills Development Act of 1998 to enable its stakeholders to advance the national and global position of the banking and alternative banking industry. As guided by its mandate the BANKSETA is as such an agent of transformation by promoting employment equity and broad-based black economic empowerment through skills development.
Reference Number:
BSHROFF112023
Job Title:
Officer: Human Resources
Job Band:
C1 – C3
Reporting Line:
Manager: Human Resources
Full-time/Part-time/Contract:
Permanent
Location:
Gauteng – Centurion (Head Office)
The purpose of the role:
The Officer: Human Resources (HR) reports directly to the Senior Manager: Human Resources. The Officer: HR is responsible for providing general human resources administration support to recruitment and selection, induction of staff, performance management and training and development of staff.
Main Responsibilities:
To ensure the achievement of work plans
Develop policies, processes and standard operating procedures relating to own area of specialization.
Provide specialist input in the development of HR Operational Plans and Organisational Strategy.
Execute work plans and drive the evidence collection in real time.
Produce reports against the implementation of work plans.
Respond to audit findings with complete evidence, on time.
Participation in implementation of Human Resources strategies Input/Task
Check and gain feedback from line managers of other departments to ensure monitoring of the Human Resources strategy and its integration into the functions of the departments.
Assist with the problems that the departments experience with regards to the implementation and use of the Human Resource strategy, on an ad hoc basis.
Contribute to the writing of policies and procedures.
To implement BANKSETA talent sourcing processes
Research and benchmark prevailing practices within the BANKSETA.
Review recruitment, assessment and selection strategy in terms of current legislation and best practices for staff and interns.
Review and implement recruitment and assessment policies and procedures.
Analyse recruitment plan in detail, specifying number of compliment per designation, timeframes and EE requirements.
Brief potential recruitment and assessment providers pertaining to deliverables and timeframes.
Ensure that the exit interview form is completed by the exiting employee and filed
To facilitate the implementation of BANKSETA performance management system
Facilitate performance assessments within the organisation against set criteria and guidelines (performance appraisals).
Implement the organisation’s performance management policy.
Provide statistical analysis of the organisation’s performance through individual performance levels.
Provide ongoing feedback reviews and implement rectification mechanisms to address poor performance.
Facilitate the development of individual development plans according to role profile and performance gaps as well as succession planning and talent management processes.
To administer and process payroll and employee benefits
Leave management in line with BANKSETA policy.
Review (Employee Self Service) ESS transactions to ensure compliance with approved procedures and processes.
Monitor and report on any irregularities related to employee leave.
Ensure the efficient administration of the engagement of new employees; inter alia prepare contracts, offer letters, agreements and process all pre-employment checks.
Ensure that all payroll instructions are accurately prepared and logged in time for the monthly payroll run and submitted for authorization (for example; contractual variations, new starters, leavers, contractual benefits and staff benefits).
Close working relationship with Finance to ensure accuracy, required checks and balances, adherence to agreed controls and procedures and all queries are timeously resolved
Ensure compliance of all new employee documentation with the internal policies and procedures and the availability of these records
Develop and provide various customised and ad hoc reports ensuring deadlines are met and information provided is accurate and up-to-date
Ensure the maintenance of accurate payroll records to facilitate the achievement of an unqualified audit for the HR Department.
Ensure the timeous submission of annual and bi-annual PAYE/IRP5s
Quarterly submission of Stat SA reports
Annual submission of Return of Earnings
Ensure the timeous and accurate reconciliation of learner payroll, leave and payments and liaising with the Youth Department with regards to said payments and taxation thereof.
To coordinate employee wellness services and programmes
Conduct benchmarking studies in relevant and other organisations to investigate trends and current practices.
Investigate typical difficulties experienced by BANKSETA employees.
Conduct a feasibility study to determine potential providers for employee wellness programs.
Implement employee wellness policies and procedures for BANKSETA.
Invoice processing
Upon delivery of goods/services – request invoices from the services provider
Payment of invoices within the stipulated time frame
Recording of all invoices received for tracking purposes
Weekly reporting to Finance on relevant invoices
Competencies:
Functional/Technical
People Management
Policies
Planning and Organising
Employment Legislation
Deciding and Initiating Action
Detail Orientated
Record Management
Deadline Driven
Behavioural
Problem solving
Initiative
Results driven
Professional
Stress tolerance
Interpersonal relations
Ability to work independently.
Innovation
Knowledge and Skills Required:
Knowledge and understanding of relevant HR and Payroll legislation
Computer literacy
Office administration
Knowledge of relevant policies and procedures
People management
Customer Relations
Organisational skills to track and manage the needs of the BANKSETA and its employees
Payroll systems
Minimum Requirements:
3 years experience in the Human Resources environment
National Diploma/Advanced Certificate, in Human Resources or Industrial Psychology or similar field
Solid payroll experience of no less than 3 years
Closing date for applications: 14 January 2024
Note: Preference will be given to candidates who meet BANKSETAs Employment Equity Plan.