Hospital Finance Administrator

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Role title Hospital Finance Administrator
Division Hospital
Location Netcare Pholoso Hospital
Reporting structure Financial Accountan

Closing date: 22.01.2024

Role summary
Person centred Health and care focuses on dignity and respect, information sharing, participation and collaboration. Person centred care highlights a way of thinking and acting that focuses on a partnership with an individual to ensure that their immediate needs are met. Providing choices and respecting choices made by them.
At all times still delivering that exceptional level of care with a strong focus on respect and compassion. The focus is on a holistic approach to wellness, putting the Netcare patient and their families at the centre of the Netcare quality care model, maximising patient satisfaction while at the same time digitally enabling the Netcare of tomorrow.

The Hospital Finance Administrator will assist the Hospital Financial Accountant with various financial
transactions. A key function will include performing the banking functions and ensuring compliance to key banking controls in order to maintain a high level of financial integrity. This individual will also assume responsibility for the hospital debtors, creditors and accounting functions.

This Hospital Finance Administrator will adhere to other required financial administrative functions and will work in consultation with all the relevant stakeholders to maintain good working relationships and fulfil work requests. This individual will further assist the Hospital Financial Accountant in the achievement of divisional goals and maintaining compliance with the required financial standards

Key work output and accountabilities
 Ensure the daily download of bank statements from the Nedbank Business Banking (NBB) system and
accurately import those onto the SAP system
 Allocate daily bank charges, payments and deposits reflected on the bank statements to the correct
general ledger account and cost centre on the SAP system.
 Ensure that the VAT has been applied correctly in accordance with legislation.
 Reconcile the balances on the bank statement to the actual account.
 Extract deposit slips from the Nedbank Business Banking (NBB) system to ensure the allocation of cash
currently unallocated on the debtors clearing accounts.
 Ensure that fund requests from treasury are prepared weekly prior to any payments being authorised.
 Ensure that all manual payments are accurately captured and allocated to the correct beneficiaries.
 Ensure that cheques issued reflect the correct recipient details and amounts.

Prepare and submit cheque payment deposit slips to the relevant service provider for banking.
 Provide SAP remittance advices and the Nedbank Business Banking (NBB) proof of payments to suppliers.
 Accurately capture service payments on relevant system.
 Process GRV’s upon receipt and ensure the filing thereof.
 File all cheques returned from the bank in the correct number sequence.
 File all invoices and assist with handling supplier queries.
 Based on the occasional business request, ensure that the collections report is updated frequently to
reflect the daily deposits received as well as the deposits that have subsequently been allocated to the
debtors accounts.
 Ensure that the deposit sub ledgers are cleared monthly once non-debtor deposits are received.
 Ensure that cheque payment proposal entries as well as EFT payment proposal entries have been cleared
weekly. This includes overseas payments.
 Reverse any cheque payment proposals that remain outstanding for a six (6) month period.
 Ensure that only EFT payments that have not been authorised at month-end remain outstanding.
 Expense debit orders that have been processed from the EFT sub ledger to the relevant general ledger
accounts timeously and accurately.
 Conduct monthly bank reconciliations for the main bank accounts.
 Prepare balance sheet reconciliations for the bank sub ledgers.
 Ensure that items reconciled monthly on the bank sub ledgers are followed up and cleared timeously.
 Prepare the open Orderwise orders list and the CPD outstanding list in order to generate the monthly
accruals schedule.
 Ensure that the Nedbank Business Banking (NBB) profile is always up to date to maintain high levels of
financial integrity.
 Assist Nedbank Business Banking (NBB) users as required with the completion of the necessary
documents to ensure the timeous submission of passwords/ tokens.
 Ensure that signed petty cash slips are captured on SAP and that expenses incurred are processed.
 Reconcile the petty cash to all supporting documentation prior to the replenishment of the petty cash
float.
 Ensure the receipt of a signed petty cash count and use this as supporting documentation for the monthly
reconciliation of the petty cash balance sheet.
 Ensure the validity, accuracy and completeness of petty cash slips.
 Ensure that credit notes are processed to the correct patient accounts, specific case numbers, general
ledger accounts and cost centres.
 Ensure that the correct documents have been used when capturing the credit notes.
 Ensure that the correct amounts have been processed and that VAT has been correctly applied.
 Implement financial management standard operating procedures to ensure compliant, improved
controls and sound financial processes.
 Ensure full compliance to statutory regulations, policies, procedures, best practice, professional
standards as well as the Netcare strategy.
 General office administration to ensure job efficiency including but not limited to filing, printing, faxing
and other general administration queries.

 Handle all routine administration queries and work requests that may not be included in this role
profile and resolves these efficiently and effectively within the required turnaround times.
 Maintain reasonable stock levels of office consumables (stationery) by assisting the financial
administration team with the ordering thereof on Orderwise.
 Actively participate as a member of a team to achieve goals and does not function independently.
 Work effectively and co-operatively with others to establish and maintain good working relationships
that are mutually beneficial.
 Establish and service relationships with all internal and external stakeholders, including management
and colleagues to improve service delivery.
 Demonstrate personal commitment to internal and external stakeholders by fulfilling responsibilities,
involving others, gaining support for ideas generated and removing obstacles to team accomplishments.
 Establish and consolidate good interpersonal relationships by listening to others and objectively
considering their ideas and opinions even when they conflict with their own ideas.

Skills profile
Education
 Grade 12 / Matric
 Bookeeping course or Diploma in Accounting
 Currently studying towards a financial qualification (e.g. Bookkeeping or Diploma in Accounting).

Work experience
 >1 Years post-graduate patient care experience in an operational environment would be beneficial
 A minimum of 1 year working experience in financial management or auditing.
 Recent matriculated or graduate.

Knowledge
 Good general knowledge and understanding of legislation pertaining to the specific business environment
 An intermediate to advanced level of Computer Literacy and proficiency in MS Office applications.
 Superior interpersonal skills (developing and maintaining positive relationships; communicating clearly and effectively with people at all levels with verbal and nonverbal communication; working with others to identify, define and solve problems).
 Demonstrates excellent organisational skills: organised and structured with an exceptional attention to detail.
 Multi-tasking ability and the ability to handle stressful situations and difficult stakeholders (internal and
external) appropriately.

Application process
Netcare is an equal opportunity employer
The Company’s approved Employment Equity plan and targets will be considered as part of the recruitment process aligned to the Group’s Employment Equity strategy. Netcare actively supports the
recruitment of people with disabilities.

Interested candidates who meet the above criteria are requested to e-mail a detailed CV to
PholosoVacancies@netcare.co.za

Please note:
 Please note that reference checks for internal applicants will be conducted with the applicant’s current
and past Netcare direct line managers and the relevant Netcare HR Managers. Therefore, employees are
encouraged to discuss internal job applications with their direct line manager to ensure that the line
manager is aware of the application.
 The terms and conditions of employment relating to the function you have applied for will be based on
those in the Division within which you will be employed.
 If a candidate has any disability that may impair the individual’s ability to perform the job function, the
candidate must kindly inform the employer so that an assessment for reasonable accommodation can
be made.
 By applying for this position and providing us with your CV and other personal information, you are
consenting to the information being processed for possible recruitment and selection purposes only or
for such purposes relating to assessing the establishment of an employment relationship with yourself,
and this will be done in accordance with the applicable data protection and privacy legislation. We
confirm that such information will not be used for any other purpose without obtaining your prior
consent.
 If your application is not successful, we will retain your CV and other information provided on our
electronic system for 12 months. If you object to your information being used in accordance with the
aforementioned clauses, please indicate your objection, and we will immediately securely destroy your
personal information.
 Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted
within 30 days of the closing date of this advert, should consider their application as unsuccessful.