Closing Date: 2024/06/03
Reference Number: EC/2024/46038
Job Title: OFFICE ADMINISTRATOR: PA TO PROVINCIAL ELECTORAL OFFICER
Division: Provincial
Business Unit: Office of the PEO
Job Type: Permanent
Location: Provincial Office
Province: Eastern Cape
Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. It is therefore the Electoral Commission’s intention to appoint individuals with the aim of meeting its equity objectives. Preference will be given to relevant designated groups as per the Employment Equity Plan of the Electoral Commission. Disabled persons are encouraged to apply.
OFFICE ADMINISTRATOR
GENERAL OFFICE ADMINISTRATOR (LEVEL OF ADMINISTRATIVE OFFICER)
(An inclusive remuneration package of R525, 399.00 per annum)
IEC provincial office: Eastern Cape
To provide general administration and office management support and assistance to the Provincial Office. This position reports to the Provincial Electoral Officer (PEO).
Duties: Set up travel, accommodation, meetings, speaking engagements and other appointments; facilitate events and conferences logistical arrangements; organise catering and refreshments; manage the day-to-day office support operations; order stationary; liaison with staff, suppliers and stakeholders for quotations, placing and expediting orders for supplies; screen phone calls, open and sort mail, and summarise reports and memos; receive visitors; take minutes; maintain files and records for the PEO and Manager; set up and manage both electronic and paper filing systems; prepare, format and catalogue information for internal and external distribution; write letters and memos, compile data for reports, create computerised presentations, write reports, transcribe dictation, edit, proof-read, and transmit text, data, and graphics; complete governance reporting for PEO and Manager; provide detailed data analysis support and reports; maintain confidentiality and exercise discretion at all times.
Basic Requirements: The successful candidate must be in possession of a Bachelors’ Degree or three year National Diploma with at least 2 years relevant working experience; knowledge of the Electoral Commission and election related matters will be advantageous; ability to liaise with stakeholders and respond to financial queries; good office administration skills; good verbal and written communication skills; good organizing skills and very good knowledge and experience of computer packages; research and project management experience will be advantageous; a valid driver’s license and must be prepared to travel extensively.
Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications must in all cases be accompanied by uploaded updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the positions after advertising it and reserves the right not to make any appointment in the above posts. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
Please note
Closing Date: 2024/06/10
Reference Number: EC156/2024/46039
Job Title: LOCAL ELECTORAL PROJECT OFFICER (LEPO) LEVEL OF ADMINISTRATIVE OFFICER
Division: Electoral Matters
Business Unit: Electoral Matters
Job Type: Permanent
Location: Municipal Office
Province: Eastern Cape
Municipality: EC156 – Mhlontlo
Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. It is therefore the Electoral Commission’s intention to appoint individuals with the aim of meeting its equity objectives. Preference will be given to relevant designated groups as per the Employment Equity Plan of the Electoral Commission. Disabled persons are encouraged to apply.
LOCAL ELECTORAL PROJECT OFFICER (LEPO) LEVEL OF ADMINISTRATIVE OFFICER
EASTERN CAPE- EC156 – MHLONTLO LOCAL MUNICIPALITY
(An inclusive remuneration package of R525, 399.00 per annum)
The purpose of the position is to implement projects, tasks and activities of the local / municipal electoral office in accordance with the prescribed IEC guidelines and budgets of the regional office. This position reports to the Regional Assistant Manager.
Duties: Local Project Administration: Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office’s implementation plans in attaining set targets and objectives; Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity; Develop, communicate and implement effective performance work plans to achieve set performance targets and goals; Supervision of expansion and election staff to meet output targets during heightened activity; Provide accurate and complete reports timeously on projects, tasks and activities; Manage relationships with stakeholders at local level; Deal with correspondence relating to projects ;Take minutes of meetings and attend meetings, workshops and training sessions.
Local Corporate Support Services: Assist in recruitment and training of electoral staff on local level Make logistical arrangements in support of electoral staff training; Conduct training on local level; Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.) Provide basic information relating to budget processes; Obtain and raise quotes for procurement on local level via SAP; Inform successful vendors and supply them with orders; Receive goods procured and respond to financial queries.
Local Electoral Operations: Implementation and coordination of delimitation of voting stations; Conduct voting stations survey and identify potential voting stations sites; Conduct registration of voters; Coordination of by–elections and related activities; Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system; Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events; Conduct civic and voter education, training and outreach activities, as well as other election related duties; Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results; Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists.
Local Outreach Services: Coordination and support of local civic and democracy education projects, tasks and activities; Facilitate conflict management services and solutions for effective stakeholder engagement.
General office administration: Answer telephones; Respond to queries of the public; File documentation Type correspondence, reports and minutes; Arrange meetings and workshops; Make copies; Fax; Date capturing on the relevant IEC systems; Arrange for courier of documents.
Basic Requirements: The successful candidate must be in possession of a Matric/N3 plus Bachelors’ Degree or three year National Diploma with at least 2 years relevant working experience; Knowledge and understanding of Labour Relations Act, relevant policy and legislation; Knowledge of supply chain management legislation and regulations; Good governance skills; knowledge of operational protocols; Excellent office and general administration skills; Good verbal and written communication skills; Good financial, stakeholder, analysis, planning and organizing skills; Good computer literacy; People management and interpersonal skills; Results and Quality Focus; Project management experience will be advantageous; A valid driver’s license and must be prepared to travel extensively in the relevant municipality.
Applicants for the above position must be a South African citizen, who have not had a recent prominent political profile in the last 5 years. Applications must in all cases be accompanied by updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission is a member of the Government Employees Pension fund (GEPF).
The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. The Electoral Commission may in terms of the Electoral Commission Act, furthermore amend the requirements and functions of its positions from time to time.
Please note
All the best with your applications.
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