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Tax Advisor – Compliance – Tax Department – Durban, South Africa

EXPERIENCE AND QUALIFICATIONS:

BCom (Accounting), a tax specific qualification would be advantageous.
3 years tax compliance experience within a tax practice; articles experience would be advantageous.
Proven numeracy and language skills.

JOB ACCOUNTABILITIES:

Working as part of a team providing assistance to clients on a variety of tax compliance matters within a specialised tax practice.
This includes tax registrations for multiple tax types, tax return preparation and submission for multiple tax types, the set up and management of SARS eFiling profiles, preparation and submission of disputes, application for tax clearances, suspension of payment requests, tax deregistrations, beneficial ownership submissions, and other tax compliance related matters.

PERSONAL ATTRIBUTES:

Initiative, enthusiasm and optimism

Acting without prompting but aware of risks
Takes action to achieve goals beyond what is required
Optimistic in handling challenges and setting out for the best outcomes
Genuinely engage with clients and colleagues in an enthusiastic manner
Taking responsibility in all matters in which you are involved
Taking pride in excellence of work done

Perseverance and resilience

Ability to work well under pressure without compromising work quality or standards.
Ability to move past obstacles to achieve end results in an efficient and professional manner.
Ability to recover quickly from setbacks.

Results driven

Uncompromising attitude to service delivery.
Delivery of results even under heavy pressure.
Ability to handle high volumes as well as meet deadlines, with the view to adding value to the business by delivering the required results.

Team player

Working together with colleagues and staff to enhance the team’s overall performance
Leveraging off team synergies and to ensure a productive, efficient, and caring work environment

Ethical

Displays honesty and integrity at all times

Client Focus

Dedicated to understanding and meeting the expectations and requirements of clients.
Obtains the necessary information from clients and utilises the information for the delivery of service to the client.
Establishes and maintains effective relationships with clients.

Work Standards

Sets high goals or standards of performance for self, producing work timeously, accurately and of a consistently high standard.
Able to work according to a fee budget.

Planning and organizing

Set priorities, manage schedules and plan accordingly in a constantly pressurised environment.

OTHER SKILLS:

Technical skills

Possesses tax compliance skills and knowledge
Strong critical reasoning
Ability to apply theory in a practical and commercially astute manner

Business and financial skills

Possesses the necessary commercial understanding of client requirements in order to deliver excellent client service
Ability to perform tax related calculations

Communication

Able to communicate effectively and express ideas clearly
Ability to argue persuasively
Produce documents that have appropriate organisation and structure, correct grammar and language, and which are easy to understand.

Computer Literacy

Proficiency in all relevant computer software, including Word and Outlook.
Proficiency in Excel is a pre-requisite – if this is not already present, on-the-job training will be provided to address these weaknesses

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives

Conflict And Anti-Money Laundering Risk Analyst – Nairobi, Kenya: Coulson Harney LLP

Purpose:

to analyse, identify, measure, monitor, control or mitigate, and report on client conflict and anti- money laundering (AML) risk exposures for the Firm. Assists in ensuring appropriate alignment and implementation of conflict and AML compliance in accordance with the Firm’s policies and procedures.

Experience:

Undergraduate degree in business-related field from a recognized University.
Bachelor of laws degree is an added advantage.
Possession of Anti-Money Laundering diploma or Professional certification from an organization, such as the Association of Certified Anti-Money Laundering Specialists (ACAMS), will be a distinct advantage.
At least 3 – 5years’ professional experience preferably within Legal or Financial services
Superb data analysis skills coupled with ability to organize and analyse complex data sets.
Experience with using Doc Fox and Thomson Reuters.

Job Accountabilities

Conflict and AML Risk Analysis
1. Performing Conflict Checks for new and existing clients:
  - Inspecting internal systems to detect client conflict – adverse and related parties.
  - Drafting conflict search reports based on information sourced from systems and lawyers
2. Conducting AML Risk Analysis
  - Conducting CDD processes to identify and verify clients – DocFox, Search Works, Who Owns Whom, SA Company Search
  - Analyse other external data sources – listed exchanges, Bloomberg
  - Verify client information through external data base.
  - Establish ultimate beneficial owner of clients.
  - Conduct adverse media screening.
  - Establish the existences of related parties.
  - Performing sanctions screening to ensure that clients do not have any negatives.
  - Risk rating of clients
  - Performing enhanced CDD in regard to high-risk clients
  - Prepare and submit report to conflict search group.
  - Saving data to central repository
  - Prepare and submit reports to regulators – cash threshold and suspicious activity reporting.
  - Keep abreast with new and changing legislation.
Compliance

Identifying, analysing, and prioritizing legislative and regulatory requirements relevant to the Firm.
Assisting in developing and implementing Conflict and AML risk and compliance procedures and policies
Assessing the risk of non-compliance with relevant legislation and propose the implementation of compliance management processes to the Office Managing Partner (Kenya), the Head of Finance and Operations and the Group Head of Risk.
Monitoring internal practices and procedures to ensure compliance with relevant regulatory policies.
Proposes corrective action notices to the to the Head of Finance and Operations and the Office Managing Partner when compliance deficiencies are found.
Working with relevant stakeholders within the Firm to create awareness and encourage monitoring of compliance.

General Support

Ensuring provision of adequate advice, quality opinions, proper support, and education to internal stakeholders in a timely manner to minimize any actual or potential risk for the Firm.

Competencies

Business Perspective
Legislation, Policies, Procedures, and methodologies.
Analytical Thinking
Critical Judgment
Interactive Communication
Relationship Building
Work Ethics and Values
Initiative

Leadership Proficiency Level

Recommends clear and realistic project goals, activities, timelines, deliverables/products, and accountabilities.
Monitors progress, quality of work, and use of resources; provides status updates, and adjusts as needed.
Takes calculated risks within the boundaries set by the organization to achieve goals.
Freely shares knowledge with other employees.
Provides advice to others on how to do the work.

Computer Literacy

Proficient in Word and Outlook
Knowledge of Excel and PowerPoint is an added advantage.

Bowmans is an equal opportunity employer

Business Development Coordinator – Corporate Department – Johannesburg, South Africa

The Business Development Coordinator (BDC) – Corporate is responsible for working with the relevant Business Development Manager (BDM) and Corporate Department to support and implement innovative short and long term business development and marketing strategies, tactics and activities that will support the Firm’s legal teams making up the Corporate Department specifically: Competition; M&A; Tax and TMT (the Practice Groups) and assist in driving the Firm’s overall BD strategy and client relationship programme forward.

EXPERIENCE AND QUALIFICATIONS:

Completed Degree/Diploma with at least 3 years’ experience in business development or a related field within a corporate, legal or professional services environment essential
LLB/similar with Completed Articles will be advantageous

JOB ACCOUNTABILITIES:

Planning and Strategy
Assist with developing and implementing the business development strategies and initiatives in line with the firm’s and Practice Groups’ objectives and best practice to drive revenue growth and raise market profile across practices and sectors.
Assist with driving strategic and business planning support to the Practice Groups and client teams.
Undertake research and analysis (trends and industry developments; competitor activity; and potential opportunities).
Assist in implementing innovative short- and long-term strategies, tactics and activities that will support the Practice Groups.
Arrange and coordinate regular meetings as required per Practice Group and prepare and circulate meeting notes with action points and subsequent follow-ups to ensure and maintain momentum.
Keep the wider BD team updated on business development activities to encourage team cohesion and fully leverage any initiatives.
Working with BD colleagues to support various Africa-related BD initiatives to promote co-ordinated activities across all offices.
Collaborate with other Business Services teams to ensure that holistic and integrated business services are delivered.

BD Collateral and Infrastructure

Ensure regular deal and matter reporting in line with the firm’s BD processes and infrastructure.
Ensure all relevant BD collateral (credentials, profiles, CVs, case studies etc) necessary to support the BD objectives of the group are developed, maintained and kept up-to-date, and loaded on the firm’s central BD databases.
Assist with all directory submissions in line with Firm processes (Chambers, IFLR1000 and The Legal 500) for the Practice Groups.

Campaigns/ Initiatives and Projects

Assist with developing, advising and supporting the implementation of BD initiatives, campaigns and projects in line with the Firm’s and Practice Groups’ strategy and plans.
Supporting partners in initiatives to raise both internal (identifying cross-sell opportunities, internal training) and external profile of the Practice Groups (e.g. newsflashes, seminars, conferences).
Working with partners to identify and pursue new client opportunities, market opportunities, and product development opportunities.
Coordinate and provide comprehensive support for BD trips / conferences, initiatives, events and related BD projects (including managing action items post-event).

Research/Analysis

Identifying and analysing market trends to provide strategic insights into market developments focused on supporting identified campaigns, initiatives and projects, as well as to inform potential BD opportunities.
Prepare strategically important client briefing notes.
Stay up to date on current affairs impacting relevant Practice Groups.
Briefing and offering guidance to the Research team to analyse internal client data to prepare annual Practice Group (where relevant) trend reports and provide ad hoc assistance to the team as required.

Pitches

Brief the New Business Team (NBT) and offer specialist support to the NBT and Practice Groups on pitches, capability statements and the like.
Work with partners and actively participate in strategically important pitches, including messaging, value add, credentials, preparation, rehearsal, follow up.

Client Relationship Management

Manage and support assigned client teams with the development and execution of client plans.
Advise and support partners on client engagement best practice (including preparation strategies, meeting structures, client specific strategies).
Drive cross-selling and client targeting initiatives.
Encourage the use of InterAction (within the relevant teams – incl. secretaries), beyond simply the maintenance of client contact information (i.e. logging/sharing activities, encouraging the use of working lists etc.)
Be familiar with the clients and proposed target clients relevant to each of the Practice Groups to be able to help identify opportunities.

COMPETENCIES:

Ability to implement
Adaptability
Analytical thinking
Attention to detail
Client focus
Creativity and innovation
Initiative
Interactive communication
Problem solving
Relationship building
Resilience
Self confidence
Strategic thinking
Stress management
Teamwork
Writing skills

Business Development Coordinator – Corporate Department – Cape Town, South Africa

EXPERIENCE AND QUALIFICATIONS:

Completed Degree/Diploma with at least 3 years’ experience in business development or a related field within a corporate, legal or professional services environment essential
LLB/similar with Completed Articles will be advantageous

JOB ACCOUNTABILITIES:

Planning and Strategy
Assist with developing and implementing the business development strategies and initiatives in line with the firm’s and Practice Groups’ objectives and best practice to drive revenue growth and raise market profile across practices and sectors.
Assist with driving strategic and business planning support to the Practice Groups and client teams.
Undertake research and analysis (trends and industry developments; competitor activity; and potential opportunities).
Assist in implementing innovative short- and long-term strategies, tactics and activities that will support the Practice Groups.
Arrange and coordinate regular meetings as required per Practice Group and prepare and circulate meeting notes with action points and subsequent follow-ups to ensure and maintain momentum.
Keep the wider BD team updated on business development activities to encourage team cohesion and fully leverage any initiatives.
Working with BD colleagues to support various Africa-related BD initiatives to promote co-ordinated activities across all offices.
Collaborate with other Business Services teams to ensure that holistic and integrated business services are delivered.

BD Collateral and Infrastructure

Ensure regular deal and matter reporting in line with the firm’s BD processes and infrastructure.
Ensure all relevant BD collateral (credentials, profiles, CVs, case studies etc) necessary to support the BD objectives of the group are developed, maintained and kept up-to-date, and loaded on the firm’s central BD databases.
Assist with all directory submissions in line with Firm processes (Chambers, IFLR1000 and The Legal 500) for the Practice Groups.

Campaigns/ Initiatives and Projects

Assist with developing, advising and supporting the implementation of BD initiatives, campaigns and projects in line with the Firm’s and Practice Groups’ strategy and plans.
Supporting partners in initiatives to raise both internal (identifying cross-sell opportunities, internal training) and external profile of the Practice Groups (e.g. newsflashes, seminars, conferences).
Working with partners to identify and pursue new client opportunities, market opportunities, and product development opportunities.
Coordinate and provide comprehensive support for BD trips / conferences, initiatives, events and related BD projects (including managing action items post-event).

Research/Analysis

Identifying and analysing market trends to provide strategic insights into market developments focused on supporting identified campaigns, initiatives and projects, as well as to inform potential BD opportunities.
Prepare strategically important client briefing notes.
Stay up to date on current affairs impacting relevant Practice Groups.
Briefing and offering guidance to the Research team to analyse internal client data to prepare annual Practice Group (where relevant) trend reports and provide ad hoc assistance to the team as required.

Pitches

Brief the New Business Team (NBT) and offer specialist support to the NBT and Practice Groups on pitches, capability statements and the like.
Work with partners and actively participate in strategically important pitches, including messaging, value add, credentials, preparation, rehearsal, follow up.

Client Relationship Management

Manage and support assigned client teams with the development and execution of client plans.
Advise and support partners on client engagement best practice (including preparation strategies, meeting structures, client specific strategies).
Drive cross-selling and client targeting initiatives.
Encourage the use of InterAction (within the relevant teams – incl. secretaries), beyond simply the maintenance of client contact information (i.e. logging/sharing activities, encouraging the use of working lists etc.)
Be familiar with the clients and proposed target clients relevant to each of the Practice Groups to be able to help identify opportunities.

COMPETENCIES:

Ability to implement
Adaptability
Analytical thinking
Attention to detail
Client focus
Creativity and innovation
Initiative
Interactive communication
Problem solving
Relationship building
Resilience
Self confidence
Strategic thinking
Stress management
Teamwork
Writing skills

Junior Personal Assistant – Finance Department – Johannesburg, South Africa

Purpose:

Responsible for providing administrative and secretarial services to the Group CFO and Finance department, ensuring efficient and effective operations.

Experience and Qualifications:

Senior Certificate, Secretarial diploma
5 years of experience in administrative roles or as a Personal Assistant.
Accounting qualification is advantageous
Experience in billing is advantageous.
Intermediate/Advance proficiency in MS Office.

Key Accountabilities

Act as first point of contact

Liaise with people both inside and outside the firm.
Act with a high level of confidentiality and discretion.

Connecting people: Professional and effective communication internally/externally

Screening of all calls to ensure that calls are dealt with and/or directed to correct professionals
Possess well developed interpersonal and communication skills and good telephone manner to ensure that all staff members, colleagues and clients are treated professionally
Manage all forms of communication efficiently to ensure that correct message gets across effectively.

Diary Management: Scheduling and maintaining of calendars

Organise and manage various diaries as and when required.
Ensuring that the correct people are invited and available to attend; tracking of responses and or attendance, booking boardroom for meetings and conference calls (VC), booking catering if necessary, making sure enough time is allocated for travel for offsite meetings.

Document Generation

Producing documents and presentations as and when necessary.
Ensure the accurate typing of all documents, paying special attention to detail and ensuring good spelling / grammar / punctuation.
Knowledge of and adherence to ‘in-house’ styles to maintain standardisation and that the quality of documents produced are of a high standard.
Familiar with amending documents using track changes, cross referencing and the ability to carry out changes to various documents.

Office administration & Finance Support

Maintain strong attention to detail, possess good organisational skills.
Control filing systems.
Knowledge of and adherence to office practices and procedures to ensure tasks are carried out efficiently.
Provide necessary support on various projects as and when required.
Ensure relevant information (agendas / partner packs) is distributed in preparation for meetings.
Assist the Finance department with various admin tasks –
- Prepare, collate and co-ordinate the delivery of annual Partner Tax packs and related documents.
- Support with reporting.
- Support the update of partner Investec loan processes.
- Property Investment administration including cash distribution payment and communication.
- Clean up of finance data as and when required.
- Various other admin tasks as and when required

Travel Arrangements

Make travel arrangements as and when required, understanding preferences and ensuring cost effectiveness.
Set up a travel itinerary and prepare relevant documentation.
Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously.
Manage unforeseen travel changes

Finance Administration

Be proficient on the ERP, with good understanding of the billing processes and procurement process.
Assist with monthly billing as and when required.
Processing requisitions on the ERP, various invoices and reimbursements.

Relationship Building

Develop and maintain relationships with all levels of staff as a trusted resource.
Maintain strong working relationships with and have open and transparent communication between all members of the team
Develop and maintain relationships with vendors to ensure quality of service delivery

Meeting Deadline

Work is completed efficiently and effectively in the stipulated time frame.
Pro-active time management to ensure all deadlines are met.

Competencies:

Adaptability
Attention to Detail
Interactive Communication
Initiative,
Problem solving
Resilience
Writing Skills
Using Information Technology

Finance Assistant – Finance Department – Dar es Salaam, South Africa

Purpose:

Supports the company with processing of accounting transactions, ensuring transaction are processed accurately, timeously against the correct general ledger accounts for validity, completeness, and accuracy of financial records in line with the Firm policies and International Financial Reporting Standards (IFRS).

Experience and Qualifications:

1 BCom (Accounting)/ Financial Management degree
Graduate/ 1 year finance experience

Key Accountabilities

Day to Day

Process petty cash requisitions and payments
Process invoices on Elite and
Maintain supplier reconciliations and prepare batch for payment
Initiate inter-bank transfer and movement of funds to trust
Attend to submission of statutory documents to external regulatory bodies
Process client deposits/ receipting process including Withholding Tax (WHT)
Maintain appropriate records for recording of WHT on client receipts
Create vendor/ supplier intake following appropriate process on the accounting system
Extract the EFDMS reports from TRA and reconcile against the internal VAT reports submit/ Revenue ledger
Support the finance team on other adhock projects

Month end reporting and reconciliations

Process month end journals relating to petty cash, prepayments, accruals, and depreciation.
Prepare month end petty cash reconciliations, ensuring petty cash count is performed & documented and reconciling items clearly supported
Prepare and maintain the EFDMS reconciliation

Annual Financial Budget:

Assist on ad hock basis as back-up to the team with preparation of budget input data such as collating actuals into the templates

External Audit:

Assist the financial managers and accountants in with the preparation and compilation of information required for the audit

Financial systems and Internal Controls

Assist in quarterly physical verification and reporting of any damaged/ assets no longer in use
Knowledge of financial systems process flows to better diagnose accounting errors and imbalances in subledger accounts
COMPETENCIES
Attention to Detail
Proactive
Interactive Communication
Problem Solving

Events Co-ordinator – Business Development – Cape Town, South Africa

Purpose:

Responsible for planning, implementing, and managing events that align with the firm’s business development and marketing strategy and providing on-the-ground support in Cape Town on behalf of Reputation team.

Experience and Qualifications:

Events Planning or Marketing Degree/ Diploma/ Equivalent qualification
7-10 years’ work experience, with solid experience in a professional services environment

Key Accountabilities

Events Management:

Work closely with Events Manager, BDMs and internal stakeholders regarding the selection and planning of events mainly in Cape Town, but also in Durban.
Work closely with events team to ensure the successful delivery of selected, identified internal and all external events.
Create and maintain a list of suitable external venues and restaurants.
Prepare and manage detailed project plans and budgets for events.
Liaise with stakeholders on the guest lists for events and compile these using the firm’s CRM system.
Prepare and send invitations. Ensure these are aligned to the Bowmans style guide.
Manage RSVPs on the client relationship management system and track manual RSVPs (when necessary) and print name tags.
Work with stakeholders and the brand team to ensure there is appropriate marketing collateral available for each event.
Work with the digital communications team to ensure that events and speaking opportunities are profiled appropriately on social media.
Undertake general events management and deal with unforeseen events and issues as they arise.
Update the CRM system with information on events attendance.
Compile events reports and input on monthly reports on events held.

Publish events reports and photographs on the firm’s intranet and recordings on the firm’s website.

Branding and Promotional Gifts Management:

Identify appropriate corporate gifts (either to be kept in stock or for specific events) and branded stationery, including business cards needed for CPT events.
Ensure that flowers and gift baskets ordered by the events team for clients on request by partners meet the standard required.

Supplier Management:

Work with the facilities and broader events team to source and assess potential new suppliers, including venues, ensuring that they comply with the firm’s BEE requirements.
Manage suppliers’ output and service delivery.
Ensure that relevant contracts are sent to the Events Manger for approval and ensure suppliers’ payments are up to date.

Finance Management, Administration and Reporting:

Process supplier invoices for payment.
FICA new suppliers when needed.
Ensure suppliers’ payments are up to date.
Administer and track costs relating to the events budget.
Provide input into post event reports and budget recons.

Marketing & Communications Support:

Arrange professional photoshoots and or take employee photographs as needed.
Format and distribute internal and external newsflashes and newsletters using the firm’s email distribution system, Tikit if necessary.
Assist with the drafting and uploading of events related social media posts

Relationship Building:

Develop and maintain relationships with Bowmans employees as a trusted advisor.
Maintain strong working relationships with and have open and transparent communication among all members of the Business Development.
Develop and maintain relationships with external vendors to ensure service delivery of a high quality.

Competencies:

Achievement Orientation
Analytical Thinking
Attention to Detail
Client Focus
Stress Management
Teamwork
Writing Skills
Business Perspective
Legislation, Policies, Procedures and Standards

Events and Marketing Assistant – Business Development – Cape Town, South Africa

Purpose:

Assists the Marketing and Communications team to deliver on the firm’s marketing and communications mandate with specific emphasis on coordinating its internal and external communications; and the planning and coordination of client-facing engagements.

Experience and Qualifications:

3 – 5 years’ work experience
Excellent verbal and written communication skills
Events Planning or Marketing Degree / Diploma / Equivalent qualification

Key Accountabilities:

Events:

Plan, organise and implement external and internal events from start to finish under the guidance of the Events Manager.
Prepare detailed project plans and budgets.
Create and distribute invitations and manage RSVPs.
Coordinate the production of supporting marketing collateral, including briefing the external agency on banner designs for invitations.
Work with the Events and Sponsorship Manager to deal with unforeseen events and issues as they arise.
Assist the Events Manager to ensure suppliers’ output and their service delivery meets expectations.
Provide post event reports.
Act as a brand ambassador for the firm at events.
Update events-related information on the firm’s client database, InterAction.
Update and maintain the events section on the website, Intranet and BD portal.
Ensure the firm’s social media platforms include relevant and up-to-date pre- and post-event coverage.

Marketing:

Source and order marketing collateral and distribute to offices as needed.
Place client gift orders.
Administration and Reporting Arrange professional photoshoots and or take employee photographs as needed.
Assist to source and evaluate new suppliers, ensuring that they comply with the firm’s BEE criteria.
Process supplier invoices for payment.
Ensure suppliers’ payments are up to date.
Assist in completing the events section of the monthly marketing report.
Assist the head of business development and marketing with administrative tasks, including setting up meetings and making logistical arrangements.

Relationship Building:

Maintain strong working relationships with and have open and transparent communication between all members of the Business Development team.
Develop and maintain relationships with Bowmans employees.
Develop and maintain relationships with vendors to ensure quality of service delivery.

Events and Marketing Assistant – Business Development – Johannesburg, South Africa

Purpose:

Experience and Qualifications:

3 – 5 years’ work experience
Excellent verbal and written communication skills
Events Planning or Marketing Degree / Diploma / Equivalent qualification

Key Accountabilities:

Events:

Plan, organise and implement external and internal events from start to finish under the guidance of the Events Manager.
Prepare detailed project plans and budgets.
Create and distribute invitations and manage RSVPs.
Coordinate the production of supporting marketing collateral, including briefing the external agency on banner designs for invitations.
Work with the Events and Sponsorship Manager to deal with unforeseen events and issues as they arise.
Assist the Events Manager to ensure suppliers’ output and their service delivery meets expectations.
Provide post event reports.
Act as a brand ambassador for the firm at events.
Update events-related information on the firm’s client database, InterAction.
Update and maintain the events section on the website, Intranet and BD portal.
Ensure the firm’s social media platforms include relevant and up-to-date pre- and post-event coverage.

Marketing:

Source and order marketing collateral and distribute to offices as needed.
Place client gift orders.
Administration and Reporting Arrange professional photoshoots and or take employee photographs as needed.
Assist to source and evaluate new suppliers, ensuring that they comply with the firm’s BEE criteria.
Process supplier invoices for payment.
Ensure suppliers’ payments are up to date.
Assist in completing the events section of the monthly marketing report.
Assist the head of business development and marketing with administrative tasks, including setting up meetings and making logistical arrangements.

Relationship Building:

Maintain strong working relationships with and have open and transparent communication between all members of the Business Development team.
Develop and maintain relationships with Bowmans employees.
Develop and maintain relationships with vendors to ensure quality of service delivery.

Conveyancing Secretary – Conveyancing and Real Estate – Windhoek, Namibia

Purpose:

Responsible for conveyancing support, specifically attending to the registration of transfers, sectional title schemes, mortgage bonds and bond cancellations whilst ensuring all legal requirements are met.

Experience and Qualifications:

Grade 12; secretarial or similar diploma will be an advantage
At least 5-6 years’ experience in a conveyancing secretary role at a law firm
Excellent command of English, spoken and written, proficiency in Afrikaans
Intermediate/Advanced proficiency in MS Office
Intermediate/Advanced proficiency in e4 and Legal Perfect

Key Accountabilities:

Conveyancing support: Complete all tasks of an experienced conveyancing assistant, independently.
Connecting people: Professional and effective communication internally/ externally.
Document generation: Produce specialised and specific conveyancing documentation of the highest standard through accurate typing, paying special attention to detail, and ensuring good spelling/ grammar/ punctuation.
Relationship building: Develop and maintain relationships, internally and externally, with all levels of the team, clients and stakeholders.
Finance administration: Accurate administration of finances on all conveyancing matters.

Bowmans offers competitive remuneration packages and the opportunity to work at a leading African international law firm.

Credit Controller – Finance – Cape Town, South Africa

Purpose:

Responsible for the management of the debtors’ book through collection of debt, minimizing bad debt and optimizing cash flow.

Experience and Qualifications:

Senior certificate essential
Credit management course preferable
3 to 5 years’ experience in a similar role in a professional services environment.

Key Accountabilities

Debtors Collections:

Timely and effective collection of all debts & client payments.
Negotiate, implement and monitor re-payment plans within agreed mandates or as approved by attorneys/finance management.
Allocation of daily receipts, investigate and resolve misallocations/unallocations
Maintain a high and consistent individual agreed collection target.
Monitor bad debts and identify clients for possible legal action. Present to fee earners for authorization and follow-up action.
Supporting partners by managing all aspects of billing for assigned clients and matter.
Reviewing matter set up and providing reporting for budgets, alternate fee arrangements and accrual request.
Submitting new timekeeper approvals for ebilling clients and contacting clients regarding new matters.
Reviewing cost entries for compliance and making Partners aware of any issues.
Monitoring of e-billed submissions and assisting with resolution of any rejections.
Monthly Upload of statements and invoices on the ebilling portals.

Manage the entire ebilling process.

Client Engagement:

Establish good relationships with clients
Identify, investigate and resolve queries relating to outstanding invoices/ accounts.
Maintain the highest level of confidentiality on client matters.
Maintain a thorough knowledge of client terms and discount arrangements.

Relationship Building:

Develop and maintain relationships with all levels of staff as a trusted resource.
Maintain strong working relationships with and have open and transparent communication between all members of the team
Demonstrate solid judgement and diplomacy when executing partner request.

General Administration:

Provides accurate information to relevant stakeholders upon request (cash flow forecast, billings, recons, etc.)
Support and assist internal stakeholders with client related queries
Support partners on ebilling issues.

Competencies:

Attention to Detail
Interactive Communication
Problem Solving
Resilience
Self Confidence
Records and Information Management
Advanced Excel.

Credit Controller – Finance – Johannesburg, South Africa

Purpose:

Responsible for the management of the debtors’ book through collection of debt, minimizing bad debt and optimizing cash flow.

Experience and Qualifications:

Senior certificate essential
Credit management course preferable
3 to 5 years’ experience in a similar role in a professional services environment.

Key Accountabilities

Debtors Collections:

Timely and effective collection of all debts & client payments.
Negotiate, implement and monitor re-payment plans within agreed mandates or as approved by attorneys/finance management.
Allocation of daily receipts, investigate and resolve misallocations/unallocations
Maintain a high and consistent individual agreed collection target.
Monitor bad debts and identify clients for possible legal action. Present to fee earners for authorization and follow-up action.
Supporting partners by managing all aspects of billing for assigned clients and matter.
Reviewing matter set up and providing reporting for budgets, alternate fee arrangements and accrual request.
Submitting new timekeeper approvals for ebilling clients and contacting clients regarding new matters.
Reviewing cost entries for compliance and making Partners aware of any issues.
Monitoring of e-billed submissions and assisting with resolution of any rejections.
Monthly Upload of statements and invoices on the ebilling portals.

Manage the entire ebilling process.

Client Engagement:

Establish good relationships with clients
Identify, investigate and resolve queries relating to outstanding invoices/ accounts.
Maintain the highest level of confidentiality on client matters.
Maintain a thorough knowledge of client terms and discount arrangements.

Relationship Building:

Develop and maintain relationships with all levels of staff as a trusted resource.
Maintain strong working relationships with and have open and transparent communication between all members of the team
Demonstrate solid judgement and diplomacy when executing partner request.

General Administration:

Provides accurate information to relevant stakeholders upon request (cash flow forecast, billings, recons, etc.)
Support and assist internal stakeholders with client related queries
Support partners on ebilling issues.

Competencies: