SENIOR ADMINISTRATIVE OFFICER

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To apply, click on the link at the end of the posts and all the best with your applications.

Reference Code: SDTM1163-3-2024 (E)
Closing Date: 28.10.2024
This Position
Seeks to Attract :
All categories
Job Level: T11
Scale: R376 152,00 – R522 420,00 per annum
Estimated
Remuneration
Package:
R510 705,00 – R696 877,00 per annum

Job Purpose To monitor and manage administrative support services

Application Requirements:

Grade 12
At least two years’ relevant working experience in an informal
settlement administration environment
Supervisory experience will be an added advantage
A valid Code B driving licence
Computer literacy

Personal Attributes/ Competencies:

Good communication skills; integrity; willingness to accept
responsibility; ability to pay attention to detail; ability to
work under pressure; time management skills; ability to be
customer orientated; flexibility; ability to work as part of a
team

Primary Fuctions

Ensure effective personnel management
Ensure effective and efficient financial management
Manage and administer cash flow and monthly projections
Compile reports and submissions on behalf of the section
Ensure effective expenditure management controls
Ensure the proper record-keeping of expenditure documents
Provide efficient administrative support
Oversee the procurement of goods and services within the section
Ensure the coordination and integration of projects and
programmes
Ensure effective communication with relevant stakeholders

Manage the filing system
Disseminate relevant information and documents upon request from
stakeholders
Manage incoming and outgoing mail
Ensure the proper supervision of staff
Oversee the administration and management of leave within the
section
Manage the planning and allocation of work for administrative
officers
Oversee the management and control of transport, vehicle fleet,
typing, registry, messenger, telecommunications, library and
photocopying services
Manage the circulation of information
Monitor and control procurement and payments
Ensure that procurement policies are adhered to and payments are
made timeously
Monitor the way the procurement policy is implemented in respect
of development objectives, targets, value for money and delivery
mechanisms

Position ID(s) : S70031210
Enquiries : Sarah Shiburi (012 358 8237) or Michelle Hendricks (012 358 4971)

Click here to apply

All the best with your applications.

SENIOR ADMINISTRATIVE OFFICER (5 POSTS)

Reference Code: HOSD114-2024 (E)
Closing Date: 28.10.2024
This Position
Seeks to Attract :
All categories
Job Level: T11
Scale: R376 152,00 – R522 420,00 per annum
Estimated
Remuneration
Package:
R510 705,00 – R696 877,00 per annum

Job Purpose To provide and assist in the supervision of effective and
efficient National Housing Needs Register (NHNR), beneficiary
administration, title deeds, conveyancing and consumer education
programmes in Regions 1, 3 and 6

Application Requirements:

Grade 12
At least two years’ relevant working experience in human
settlements beneficiary administration and conveyancing
Supervisory experience will be an added advantage
A valid Code B driving licence
Computer literacy

Personal Attributes/ Competencies:

Ability to work under pressure; good written and verbal
communication skills; ability treat residents with courtesy and
respect; service excellence skills; good telephone etiquette;
understanding of human settlements and local government;
excellent administrative skills

Primary Fuctions : Manage and implement the National Housing Needs Register (NHNR),
title deeds and conveyancing in the region working together with
the team
Supervise and administer the beneficiary administration, title
deeds and conveyancing process, including the housing subsidy
applications process and the filing and safekeeping of all
documents
Conduct inspections in loco and verification regarding housing

projects when required
Collate statistics and information for reports through
inspections in loco and interaction with administrative officers
Ensure that all reports are submitted timeously
Supervise the work of administrative officers and subordinates
Handle public and general office walk-in enquiries and complaints
together with administrative officers and ensure that deadlines
are met
Compile the agenda and minutes of meetings and write reports
through consultation with the manager
Provide responses to internal and external correspondence within
the specified timelines as and when required
Implement and ensure compliance with relevant policies,
administrative systems and procedures
Manage and supervise all logistical and administrative matters
Supervise the opening of house files and municipal services
accounts for beneficiaries and consumers
Perform other administrative duties and assist other regions or
offices as and when instructed by superiors
Supervise the allocation process
Ensure that all forms are correctly completed and supporting
documentation is submitted
Work with the provincial government and the Joint Allocations
Committee as required
Ensure that approved beneficiaries are informed accordingly of
their approvals
Ensure that deceased beneficiaries are provided with a referral
letter to the Master of the High Court
Inform all beneficiaries who were not approved of the reasons for
their non-approval
Ensure that all policy and administration systems are adhered to
Ensure that regular meetings are held with the team and attend
meetings as and when required
Implement consumer education programmes in the region as and when
required