eThekwini – Administration

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Administrator

Closing Date
2024/10/25
Reference Number
ETH241007-7
Job Number 32000076
Job Title Administrator
Job Type Permanent
Job Grade T09
Division Nil
Department Housing Projects
Branch Western
Vacancy Group Human Settlements
Reporting To Senior Manager (Projects)
Location – Town / City Durban
Location – Province KwaZulu-Natal
Location – Country South Africa
Special Conditions
Nil

Job Purpose
To provide an administrative service to the Region.

Key Responsibility Areas

Manages, co-ordinates and controls the provision of an administrative service.
Attends Project Managers meetings.
Liaises with staff, consultants and contractors with regards to tenders and quotations.
Co-ordinates the preparation of the salary and operating budgets of the Region.
Reports to Regional Manager on related aspects of costing system, expenditure reports,
training programmes etc.
Approves internal requisitions and recommends the authorisation of invoices and orders.
Identifies and manages the implementation of new administrative control systems.
Co-ordinates training requirements and provides necessary typing requirements to the Region.
Manages the effective running of the office i.e. running security requirements, office cleaning, parking, vehicles, photocopier and fax machines etc.

Competencies
Written communication.
Oral communication.
Attention to detail.
Ethics and professionalism
Planning and organising
Use of technology.
Data processing & analysis.
Service delivery orientation.
Resilience.
Change readiness.
Team orientation.

Essential Requirements
Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
Valid motor vehicle driving license
3 years relevant experience

Preferred Requirements
Diploma (NQF Level 6) in the Administrative field or equivalent.
4 Years relevant experience.

Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances N/A
Pension Fund Yes
Remuneration R276 454.32/R358 839.60 Per Annum
13th Cheque Yes
Contact Name Sabelo Ndlela / HCsystems
Contact Telephone 031 311 7462 / 031 322 6050

Senior Clerk

Closing Date
2024/10/25
Reference Number
ETH241007-5
Job Number 36000910
Job Title Senior Clerk
Job Type Permanent
Job Grade T06
Division Nil
Department Roads Provision
Branch Administration Support
Vacancy Group Engineering Unit
Reporting To Manager (Administration)
Location – Town / City Durban
Location – Province KwaZulu-Natal
Location – Country South Africa
Special Conditions
N/A

Job Purpose
Performs administrative/clerical tasks associated with controlling the receipting, recording and
circulation of correspondence and files.

Key Responsibility Areas
Performs specific tasks/activities associated with maintenance, circulation and control
of registers and correspondence files.
Undertakes specific administrative and general activities associated with the provision
of office support.
Processes and updates personnel information related to time and attendance

Competencies
Written Communication.
Oral Communication.
Attention to Detail.
Planning and Organising.
Business Processes.
Use of Technology.
Interpersonal Relationships.
Client Orientation and Customer Focus,
Resilience.
Learning Orientation.
Team Orientation.

Essential Requirements
Grade 12 (NQF Level 4) or equivalent.
Valid motor vehicle driving license
1 Year relevant experience
Computer Literacy.

Preferred Requirements
2 Years relevant experience.

Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances N/A
Pension Fund Yes
Remuneration R180 392.52/R234 165.36 Per Annum
13th Cheque Yes
Contact Name HrEngRecruit / HcSystems
Contact Telephone 0313226050 / 0313117749

Executive Secretary

Closing Date
2024/10/25
Reference Number
ETH241007-4
Job Number 36004554
Job Title Executive Secretary
Job Type Permanent
Job Grade T07
Division Nil
Department Surveying And Land Information
Branch Nil
Vacancy Group Engineering Unit
Reporting To Deputy Head (Surveying And Land Informa)
Location – Town / City Durban
Location – Province KwaZulu-Natal
Location – Country South Africa
Special Conditions
N/A

Job Purpose
To provide a complete secretarial service to the Deputy Head and Managers of the Surveying and
Land Information Department.

Key Responsibility Areas
Update and schedule appointments and other related priorities for the Deputy Head.
Attend to the arrangements for internal and external meetings and discussions.Provide a front desk receptionist service.
Copy type or using other office applications to prepare reports, schedules, presentations.
Seek, obtain and route information from various sources in accordance with the requests/
instructions.
Record discussions of meeting and prepare and circulate meeting notices, minutes and
agendas.
Correspondence control and maintenance of departmental records.
Attend to general office support requirements relating office consumable stocks and office
equipment maintenance, photocopying and faxing.

Competencies
Written Communication
Oral Communication
Attention to Detail
Organisational Awareness
Planning & Organising
Use of Technology
Interpersonal Relationships
Client Orientation & Customer Focus
Resilience
Team Orientation

Essential Requirements
Grade 12 (NQF Level 4) and an Administrative Certificate.
2 Years relevant experience.
Computer Literacy

Preferred Requirements
Diploma (NQF Level 6) in Secretarial studies.
3 Years relevant experience.

Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances N/A
Pension Fund Yes
Remuneration R218 077.44/R23 590.57 Per Annum
13th Cheque Yes
Contact Name HcSystems / HrEngRecruit
Contact Telephone 0313226050 / 0313117749

Principal Clerk

Closing Date
2024/10/25
Reference Number
ETH241002-6
Job Number 33007214
Job Title Principal Clerk
Job Type Permanent
Job Grade T07
Division Maintenance Works Western
Department Mv Lv Operations
Branch Maintenance Planning And Works
Vacancy Group TRADING SERVICES
Reporting To Chief Clerk
Location – Town / City ETHEKWINI
Location – Province KwaZulu-Natal
Location – Country South Africa
Special Conditions

40 hours, 5 day week.
Protective Clothing as per Personal Protective Equipment Schedule.

Job Purpose
To provide necessary supervisory, clerical and administrative functions to the Division.

Key Responsibility Areas

Undertake general clerical duties i.e. scrutinise incoming correspondence, collecting, typing,
printing, copying, faxing, distributing and posting of documents.
Undertake reception duties.
Capture, retrieve and collate data.
Compile, update and maintain reports, graphs and statistics.
Prepare and maintain project control documentation.
Supervise subordinate staff and maintain a good staff morale.
Assist in grievance and disciplinary hearings.
Undertake related duties.

Competencies

Attention to detail.
Organisational awareness.
Problem solving.
Planning and organising.
Use of technology.
Data processing & analysis.
Communication.
Client orientation and customer focus.
Learning orientation.
Team orientation.
Direction setting.
Coaching and mentoring.

Essential Requirements

Grade 12 (NQF Level 4) or equivalent.
Valid motor vehicle driving license
2 Years relevant experience.
Computer Literacy.

Preferred Requirements

Grade 12 (NQF Level 4) or equivalent and a certificate in Administrative field.
3 years relevant experience

Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances N/A
Pension Fund Yes
Remuneration R 218 077.44 – R 283 086.84 p.a
13th Cheque Yes
Contact Name HR COUNTER
Contact Telephone 0313113103

Library Attendant

Closing Date
2024/10/25
Reference Number
ETH240930-2
Job Number 44001160
Job Title Library Attendant
Job Type Permanent
Job Grade T04
Division District 6
Department Libraries And Heritage
Branch Libraries And Heritage
Vacancy Group LIBRARIES AND HERITAGE
Reporting To Principal Clerk
Location – Town / City DURBAN
Location – Province KwaZulu-Natal
Location – Country South Africa
Job Purpose
To undertake the repairing, shelving, and processing of library materials and provides baggage
attendant duties

Key Responsibility Areas

Undertakes physical processing of new and old library materials.
Prepares spine labels.
Undertakes relevant book repairs.
Undertakes housekeeping of library materials.
Undertakes baggage counter duties.
Undertakes clerical duties.
Participates in setting up and moving of furniture and equipment.
Participates in stocktaking.
Undertakes front-line service to the public

Competencies

Organisational awareness.
Conceptual thinking.
Attention to detail.
Professional/ Technical proficiency.
Interpersonal relationships.
Communication.
Service delivery orientation.
Accountability and ethical conduct.
Resilience.
Direction setting.

Essential Requirements

Grade 12 (NQF Level 4) or equivalent.
3 Months relevant experience.
Computer Literacy.

Preferred Requirements

6 Months relevant experience.

Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances N/A
Pension Fund Yes
Remuneration R139 675.56- R176 171.88 PA
13th Cheque Yes
Contact Name HUMAN CAPITAL OFFICER
Contact Telephone 031 322 5849

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All the best with your applications