PERSONAL ASSISTANT

Share this post on

To apply, check the email address at the end of the post and all the best with your applications.

PERSONAL ASSISTANT- GM Internal Audit and GM Risk & Compliance

(BRAAMFONTEIN)

Purpose of the Job
Co-ordinates and enhances the effectiveness of the General Manager Internal Audit and
General Manager Risk & Compliance that the role reports to by providing information,
management support, effective diary management, meeting logistics services, event
management, travel and accommodation arrangements as well as payment of invoices.

KEY RESPONSIBILITIES

Manage Budget and Payment process

Travelling and Accommodation Budget
Flight Bookings and Accommodation for staff/stakeholders
Catering Budget
Recon of Travelling
Internal meeting catering
Staff & Stakeholders wellness
Loading of invoices & follow up on payments on system- SAP/VIP
Submission of claims
Assist with budgets
Recons within budget control

Support GM’s in office and travelling activities

Full events planning, flights, venues, travelling
Record keeping of minutes, agendas and all other legal documents
Compliance templates, quarterly/monthly
Information management
Calendar management
Good governance compliance to all NBCRFLI policies
Assistance with Protocol
Facilitators, representatives or any other
Records of all external and internal stakeholders with full contact details – updated
regularly
Build a relationship with all stakeholders to facilitate a smooth running of meetings
etc.
Electronic communication
Maintenance of attendance register
Floor reception management
Catering
Ad hoc meetings and sessions
Assist with Bundles of Packs for departmental meetings
Provide support to GM’s
High quality of correspondence and communication

Administrative and Secretarial Support

Types accurately, well presented and on time etc.
Electronic maintenance of all correspondence
Maintenance of register
Maintenance of diary
Floor management
Messages per email
Arrangements of departmental meetings and workshops Department performance
contract collection and filing
Maintain Confidentiality
Leave Management
Send out meeting request for noting re leave of direct reports
Implementation and follow up of delegated matters and coordination of tasks
Enhancing the image of the Council

General Administration

Assist with ad hoc related projects.
Manage the filing system and ensure filing is up to date.
Perform Secretarial duties
Arrange meeting and book meetings rooms.
Provide ad hoc administration support for the GM’s in the Department.
Draft Minutes and action items
Consolidate departmental reports as and when required

REMENERATION GRADE: C1

Job Requirements and Knowledge:

Knowledge of VIP System; SAP System and MS Office package
Knowledge of labour legislations including the POPI Act, Archives act, OHS
Ensure that all documentation are on file and ensure that information is easily retrievable
from the files.

Related Skills:

Diplomacy
Ability to interact with multiple stakeholders with very strong and diverse views
Self-Motivated
Time Management
Patience and good listener
Good verbal and written communication skills
Ability to work under pressure
Customer orientated attitude
Planning and organising skills
Assertiveness
Integrity, Honesty

Qualifications & Experience:

Matric Qualification with Diploma or NQF Level 6 Qualification in Office Management
and/or Secretarial or Administration qualification
Knowledge of Filing documents and Record Keeping
3+ years relevant experience as a personal assistant with at least 1 at an Senior personal
assistant level
Knowledge LRA, BCEA, EEA and SDA will be an advantage

It is the Council’s intention to promote equity through the filling of all numeric targets as
contained in the EE Plan, first preference will be given to African Males and or African
Females.

Applications accompanied by a comprehensive WORD/PDF format CV with academic
qualification must be forwarded to the NBCRFLI Human Resources Department via e-mail to
Michael.sibuyi@nbcrfi.co.za before the closing date.

Closing date: 04 December 2024

Should you not hear from us 30 days after the closing date, please consider your
application unsuccessful.

All the best with your applications