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Closing Date
2025/01/09
Reference Number
RCL241209-2
Company RCL Foods
Job Title HRIS Officer
Functions HR Shared Services
Job Type Classification Permanent
Location – Town / City Westville
Location – Province KwaZulu-Natal
Location – Country South Africa
Job Description
RCL FOODS is on the hunt for an experienced HRIS Officer for their Group Services Division. The role will report to the HR Information Systems and Project Manager and will be based in Durban (Westville).
The incumbent will be responsible for supporting the HRIS Controller in implementation and control of Time and Attendance best practice and Organisational Management (OM) on SAP HCM. Drive and enable the effective and accurate utilization of the BESTime T&A system, OrgChartNow, HR workflows, SharePoint, HR Manage, reporting tools and interfaces. Ensuring that the T&A system is maintained and used correctly to accurately record employees’ time and attendance records for uploading into the payroll systems. Provide specialist guidance and effective facilitation of competency-based training in T&A and HR Information Systems as well as provide HRIS support to both HR Practitioners and employee end-users.
Minimum Requirements
Relevant Degree or equivalent preferably with an Information Systems focus.
Valid Code EB drivers’ license.
4 years relevant experience with HR Information Systems, such as T&A Systems, SAP System function or similar environment.
Knowledge:
SAP Organizational Management principles and practices.
T&A systems and procedures.
Business processes and SOP’s.
Cross application systems integration.
Organizational and Divisional Policies and Procedures.
Root cause analysis and problem-solving methodologies.
Structured system testing methodology (UAT).
SharePoint administration level (Permissions, document management, interfaces, configuration and web applications).
Excel super-user level.
OrgChartNow super-user level.
SAP HCM modules.
Data manipulation using LSMW (SAP Maintenance Workbench).
Systems analysis skills.
Duties & Responsibilities
T&A Application Support:
Manage day-to-day liaison between NEXTEC, BCX and end-users. Attend to daily user calls on Remedy and escalate to NEXTEC if it cannot be resolved internally.
Support activities include:
BESTime:
Daily Activities (shifts, rosters, leave, sign-off).
Reports functionality activations.
Report queries.
Period activities (Payroll file allocation).
Shifts allocation queries.
Approved work schedules application.
Timesheets and leave booking queries.
Timesheets queries (clocking’s, editing, deleting, amending).
BESAccess:
Employee and Contractor take-on, visitor take-on queries.
Zones allocation queries.
Resolving site access.
Reporting queries.
BESBiometrics:
Finger Print Take On queries.
T&A Reporting:
Achieve strategic time & attendance reporting KPIs and develop/enhance reports to deliver these.
Monthly reporting on overtime and allowances paid to establish and monitor trends on expenses.
Exception reporting on time entry approvals/sign-off per level of authority.
Exception reporting on overtime payments or allowances that are in contravention of legislation.
Monthly head count and casual reporting per site as per BESTime.
Exception reporting on clocked hours that do not match access entry point recordings.
T&A Leave Management:
Ensure that system controls around leave, are correctly implemented and monitored.
Monitoring of leave patterns and report on trends and anomalies identified.
Ensure that all T&A users responsible for capturing leave are fully competent.
T&A Authorizations:
Approve workflows for all new users and change the user requests on BESTime.
Ensure that change requests are actioned timeously.
Create and amend user profiles required in BESTime as requested by business and correct processes are followed.
Ensure compliance with necessary change control procedures associated with system authorizations.
Create, Edit and Deactivate users from BESTime/BesAccess.
Issue Org, Shift & Work Schedule access.
Maintain Access level Sheet.
Organisational Management (OM):
Operate as an internal consultant to embedded HR Teams on the controls and implementation of OM best practices and associated HR Business processes.
Manage the creation and updating of HR information into the relevant HRIS systems and assure the integrity of the data.
Evaluate SAP OM configuration to determine the appropriate organizational effectiveness interventions needed to implement organisational development goals and facilitate updates.
End User Support:
As a Superuser and HRIS Officer understand HR system usage and requirements in order to support HR users and employees using HR systems.
Liaise with Service Providers, I.T. and Employees to resolve system integration issues (ID Number / AD Account mismatches).
Resolve any queries related to SAP OM, HR Workflows, HR Team Site or Org Chart Now, including, reassigning, uploading, etc.
SLA Management and Systems Administration:
Manage and resolve any service level support and maintenance items with OrgChartNow including access, functionality, interface, and SAP refresh for OrgChartNow, SharePoint or Workflows.
Manage all HR workflows, assist with queries and resolve any problems through troubleshooting and route cause analysis.
Training (Support/Assist in the absence of HRIS Controller):
Develop, maintain, coordinate and present learning material and documentation on current system and new developments for HRIS end-users.
Responsible for training of all new HR Staff on SAP HCM, OrgChartNow, SharePoint and Workflows and continuously monitor understanding of these.
After training, support to Super Users and assistance for new joiners.
HR Systems Project Support:
Supports the HRIS Controller to develop business requirements for any T&A and HR system development or modifications.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Assist with the design and implementation of T&A and HR systems and processes on projects.
Testing UAR, Functionality and SAP/HRIS upgrades:
Test system enhancements, as and when required – to ensure that upgrade requirements and the needs of the business are addressed.
Provides post-implementation support to all end-user.
Closing Date
2025/01/09
Reference Number
RCL241209-1
Company RCL Foods
Job Title HRIS Controller
Functions HR Shared Services
Job Type Classification Permanent
Location – Town / City Westville
Location – Province KwaZulu-Natal
Location – Country South Africa
Job Description
RCL FOODS is on the hunt for an experienced and analytical HRIS Controller for their Group Services Division. The role will report to the HR Information Systems and Project Manager and will be based in Durban (Westville).
The incumbent will be responsible for the implementation and control of best practice Organisational Management (OM) on SAP HCM. Drive and enable the effective and accurate utilization of OrgChartNow, HR workflows, Sharepoint, HR Manage, reporting tools and interfaces. Provide ongoing input and support in HR Information Systems process improvements and HR Shared Services projects. Maintain the integrity of HR controls and audit requirements in administering applications and workflows. Provide specialist guidance and effective facilitation of competency-based training in HR Information Systems and provide HRIS support to both HR Practitioners and employee end-users.
Minimum Requirements
Relevant Degree or equivalent preferably with an Information Systems focus.
Valid Code EB drivers’ license.
5 years relevant experience in a HR Information Systems / SAP System function or similar environment.
Knowledge:
SAP Organisational Management principles and practices.
Business processes and SOP’s.
Cross application systems integration.
Organisational and Divisional Policies and Procedures.
Root cause analysis and problem-solving methodologies.
Structured system testing methodology (UAT).
SharePoint administration level (permissions, document management, interfaces, configuration and web applications).
Silverlight / AFX Workflow administration and configuration rules.
Excel super-user level.
OrgChartNow super-user level.
SAP HCM modules.
Data manipulation using LSMW (SAP Maintenance Workbench).
Systems analysis skills.
Duties & Responsibilities
Organisational Management (OM):
Operate as an internal consultant to embedded HR Teams on the controls and implementation of OM best practices and associated HR Business processes.
Manage the creation and updating of HR information into the relevant HRIS systems and assure the integrity of the data.
Evaluate SAP OM configuration to determine the appropriate organizational effectiveness interventions needed to implement organisational management goals and facilitate updates.
Facilitate the implementation of organisational structure interventions.
Evaluate and redesign (when necessary) the SAP structures to ensure alignment with strategic HR objectives and operational requirements.
Provide input into the ongoing maintenance and development of the SAP Enterprise structure to ensure alignment with the operating business models and matrix structures.
Ensure that any ad hoc adjustments to the organisational structure on SAP meet operational changes.
Maintain the audit records associated with structural amendments.
Reconcile and report on the SAP organisational structure against actual staffing on a monthly basis.
Provide system support for the monthly and annual reporting process and systems compliance to enable information retrieval in accordance with legislative requirements.
Act as a change agent providing the support and mechanisms to implement changes to SAP structures to accurately reflect the current business.
End User Support:
As a Superuser and HRIS specialist understand HR system usage and requirements in order to support HR users and employees using HR systems.
Liaise with Service Providers, I.T. and Employees to resolve system integration issues (ID Number / AD Account mismatches).
Resolve any queries related to SAP OM, HR Workflows, HR Team Site or Org Chart Now, including, reassigning, uploading, etc.
Ongoing assistance and support with regards SAP PA for the SAP PA Super-user and T&A Controller.
Provide on-going advice and support on best practice to ensure continuous improvement within business systems and applications.
Reporting assistance (either running the reports or advising on what report to run and how).
Provide clear problem definition and liaise with necessary I.T. Support and Service Providers to resolve technical issues related to any respective HR system.
SLA Management and Systems Administration:
Manage and resolve any service level support and maintenance items with OrgChartNow including access, functionality, interface, and SAP refresh for OrgChartNow, SharePoint or Workflows.
Manage all HR workflows, assist with queries and resolve any problems through troubleshooting and route cause analysis.
Maintain templates, load new users and resolve any queries regarding OrgChartNow or new users not picked up on SharePoint with access to Team Sites.
Load New users onto SharePoint Team Site if they are not on the system.
Maintains familiarity with all HRIS systems, utilizing them as needed, evaluating their effectiveness, and making recommendations for enhancements.
Maintain the Outlook HR Groups, updating Outlook with HR that needs to be added to the group mailing lists based on information on SAP about new joiners, leavers and promotions and transfers.
Work directly with the service providers as needed for troubleshooting and evaluation of new technology solutions.
Training:
Develop, maintain, coordinate and present learning material and documentation on current system and new developments for HRIS end-users.
Responsible for training of all new HR Staff on SAP HCM, OrgChartNow, SharePoint and Workflows and continuously monitor understanding of these.
After training, support to Super Users and assistance for new joiners.
HR Systems Project Support:
Supports the HRIS and Projects Manager to develop business requirements for any HR system development or modifications.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Assist with the design and implementation of HR systems and processes on projects.
Act as a change agent providing the support and mechanisms to implement major changes to the operations of the business including Mass Data Uploads.
Testing UAR, Functionality and SAP / HRIS Upgrades:
Ensure constant communication with I.T. And Service Providers and identify and resolve problems or constraints prior to user acceptance testing (UAT).
Assist in the development of and completion of test plans for any HR system modifications / patches / upgrades.
Test system enhancements to ensure that upgrade requirements and the needs of the business are addressed.
Serve as a liaison between the Business, IT and Service Providers to ensure the implementation of identified system enhancements.
Provides post-implementation support to all end-user.
Closing Date
2024/12/09
Reference Number
RCL241129-3
Company RCL Foods
Job Title Payroll Officer
Functions Finance
Job Type Classification Permanent
Location – Town / City Malelane
Location – Province Gauteng
Location – Country South Africa
Job Description
At RCL FOODS, we are driven by a purpose that goes beyond business. Our commitment to “We grow what matters” reflects our dedication to nourishing lives, communities, and the future.As a leading player in the Food Manufacturing industry, we pride ourselves on delivering high-quality products and making a positive impact. The RCL FOODS Talent Team is on the hunt for an experienced Payroll Officer to join our Group Services Division.
The role will be based in Malelane and report to the Payroll Controller.
The successful incumbent will be responsible for effectively managing the Payroll function and generating accurate and timely monthly payrolls. They will also need to work with HR and other departments to improve payroll processes and provide analysis of corporate payroll-related statistics.
Minimum Requirements
Tertiary qualification in Accounting (Degree/ Diploma)
3 years experience in a payroll function
Must have experience working with a large payroll
1 year SAP experience (preferable)
Duties & Responsibilities
Payroll Control
Receive and review information received for completeness, accuracy and authorisation.
Process the Monthly Bargaining and Non Bargaining Unit payroll ensuring that pensions and other statutory and voluntary deductions have been accurately caulated, deducted and accounted for.
Ensure that any correspondence relating to the payroll is properly actioned and filed.
Manage the end to end processing of the payroll.
Liaise with staff and management on payroll related queries.
Interpret awards/agreements and contracts in relation to overtime, shift allowances etc.
Calculate and process termination payments.
Process increases and calculate back pay.
Assist the Payroll Controller with month-end third party payments and consolidation.
Ensure that payslips are produced accurately and distributed to staff after checking for errors or omissions.
Ensure that all amendments are properly recorded (filed) with good narratives and properly authorised.
Liaise with personnel in maintaining and updating employee information (i.e. new employees and leavers, sick pay, etc as required).Update, maintain and safeguard all payroll records by ensuring that all records are opened, updated and filed in accordance with quality and security standards.
Responsible for the opening, updating and maintenance of payroll records and files.
KPI’s
Accuracy and timeliness of monthly salary and wage payments
Resolution of queries
Payroll data integrity
Compliance with segregation of duties requirements
Compliance with legislative and regulatory requirements and company policy
Accuracy and timeliness of payroll reporting
All the best with your applications