To apply, click on the link at the end of the posts and all the best with your applications.
The Botswana Public Officers’ Medical Aid Scheme (BPOMAS) is the country’s largest Medical Aid Scheme which provides its members with comprehensive medical aid cover and complementary value adding benefits. We are looking to fill the following positions:
Location: BPOMAS Office, Gaborone
Purpose of Job:
Reporting to the CEO, the Personal Assistant provides
administrative support to the CEO, coordinates the CEO’s
calendar of events, plans and organises key activities
including meetings. The role is responsible for
correspondence handling ensuring due follow up on
outstanding matters to ensure operational efficiency of the
CEO’s office and acts as the first point of contact for the
Office of the CEO.
Key Responsibilities:
Manage day-to-day operations of the Executive Office
and maintain diaries.
Prepare documents in the course of daily operations for
the CEO’s attention.
Provide minutes for meetings as required.
Manage receipt of updates from Heads of Departments
to the CEO on performance and project timelines.
Follow up relevant reports as instructed.
Administer logistical arrangements in respect of travel,
accommodation and transport.
Organise and maintain files and records.
Screen phone calls, respond to incoming
emails/faxes/enquiries or requests.
Assist with the administration and management of leave
for the CEO’s direct reports.
Monitor and maintain office supplies/stationery.
Organise meetings and coordinate all logistics.
Coordinate internal meetings with employees.
Conduct basic research as directedProvide support in preparing Board Packs for the CEO’s
attention
Liaise with clients and service providers as required,
Provide support as needed to organise events and
workshops.
Qualifications:
Degree in Business Administration or relevant field from a
recognized institution of higher learning.
Experience:
Minimum two (2)- three (3) years working as a Secretary/
Personal Assistant or Office Administrator in a corporate
environment, with fluent communication skills, written and
spoken.
Skills & Competencies
Organizational Agility
Planning, Organization and Coordinating skills
Customer Orientation
Results Orientation
Stakeholder Management
Basic Administration Skills
Record Keeping
Microsoft Office
Interested applicants should submit their applications (Cover
Letter, Curriculum Vitae (CV), Qualifications and references) to
recruitment@bpomas.co.bw
Interested applicants must send their application letter citing
the advert.
For more information on the vacancies click on the link:
https://www.bpomas.co.bw/jobs-tenders
The closing date for all positions is 6th January 2025 at
1230hrs. Only shortlisted candidates will be contacted.
Location: BPOMAS Office, Gaborone
Purpose of Job:
The Receptionist is responsible for front desk services,
receiving clients and visitors, telephone handling and clerical
administrative support for BPOMAS. The role further
provides administrative support, clerical in nature to support
operational efficiency. The role reports to the Administration
Officer
Key Responsibilities:
Provide professional front office services at all points of
contact, including telephone handling in a manner that
upholds the professional image of BPOMAS.
Manage office opening times and ensure the office is
opened timely in line with operating hours; maintain the
reception, meeting rooms, waiting area, and public
kitchen in an orderly manner and manage daily
supervision of office cleaning.
Respond to enquiries in a timely and customer centric
manner. Escalate any complaints in line with the
complaints handling procedure.
Welcome visitors and direct or escort them to specific
destinations/offices. Prepare visitors log and compile
monthly reports as directed.
Receive and ensure messages are forwarded to relevant
employees on a timely basis.
Support procurement for office administration –preparing
purchase requests, purchase orders and payment
requisition. Secure quotations for services and events.
Monitor re-order levels for office stationery, refreshments
etc.
Administer travel and logistics as planned.
Manage booking diaries for meeting rooms, vehicles and
any shared equipment.
Maintain an updated office directory and ensure any
changes are communicated to all employees.
Effectively handle appointments for the team as directed
to ensure operational efficiency; schedule and confirm
appointments and maintain event calendars.
Create and manage both digital and hardcopy filing
systems in line with the records management system,Copy, file and maintain paper or electronic documents and
records.
Capture customer data and send correspondence as
directed.
Handle incoming and outgoing mail and ensure
confidential and safekeeping of all company documents
and records.
Receive and distribute incoming mail and computerized
communications efficiently.
Organize and coordinate external mail couriers.
Process payments as instructed within a day of instruction.
Manage administration of office supplies.
Qualifications:
Diploma in Office administration or Diploma in Secretaries
Studies from a recognized institution of higher learning.
Experience:
A minimum two (2) years in an office setting.
Skills & Competencies
Verbal and Written Communication
Strong interpersonal and communication skills both
written and oral.
Cross Group Collaboration
Planning, Organization and Coordinating
Results Orientation
Customer Orientation
Basic knowledge of Microsoft Office Suite package
Basic administration skills
Microsoft Office Skills
Telephone skills
Familiar with Office equipment
Interested applicants should submit their applications (Cover
Letter, Curriculum Vitae (CV), Qualifications and references) to
recruitment@bpomas.co.bw
Interested applicants must send their application letter citing
the advert.
For more information on the vacancies click on the link:
https://www.bpomas.co.bw/jobs-tenders
The closing date for all positions is 6th January 2025 at
1230hrs. Only shortlisted candidates will be contacted.
All the best with your applications
To apply, click on the link at the end of the posts and all the…
To apply, click on the link at the end of the posts and all the…