ADMINISTRATIVE SUPPORT AND CO-ORDINATION OFFICER

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PROVINCIAL ADMINISTRATION: FREE STATE
DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

APPLICATIONS : The Department of Public Works and Infrastructure to be submitted to: Head:
Public Works and Infrastructure, Human Resources Management Directorate.
P.O Box 7551, Bloemfontein, 9300 or Applications that are hand delivered
must be brought at the Foyer of OR Tambo House where they must be placed
in the appropriately marked box at: Security Ground Floor, OR Tambo House,
St. Andrews Street, Bloemfontein or e-mail to erecruitmentfsdpwi@fsworks.gov.za. No applications will be accepted by staff in offices in the building.

CLOSING DATE : 31 January 2025

NOTE : Directions to applicants Applications must be submitted on the new prescribed
Z83 application form obtainable from any Public Service Department or on the
internet at http://www.info.gov.za. The Z83 should be completed in a manner
that allows the selection committee to assess the application based on the
information provided on the form. Applicants are not required to submit copies
of qualifications and other relevant documents on application but must submit
the Z83 and detailed Curriculum Vitae. Therefore, only shortlisted candidates
for a post will be required to submit certified documents on or before the day
of the interview following communication. If the certified copies contradict the
details on the CV or Z83 form, the candidate will automatically be disqualified
and removed from the shortlist. Only shortlisted candidates will submit proof of
residence. Should an applicant possess a foreign qualification, it must be
accompanied by an evaluation certificate from the South African Qualification
Authority (SAQA). Failure to submit the requested documents will result in the
application not being considered. Applicants must indicate the reference
number of the vacancy in their applications. Should an applicant wish to apply
for more than one post, separate applications must be submitted i.e. all the
documentation must be submitted for each post applied for. Applications
received after the closing date and those that do not comply with these
instructions will not be considered. Candidates requiring additional information
regarding the advertised post should direct their enquiries to the relevant
person as indicated in the advertisement. Note: Short-listed candidates will on
the day of interview undergo a security assessment. Suitable candidates will
be subjected to personnel suitability checks as deemed appropriate and
inclusive inter alia of criminal record check, citizenship verification,
financial/asset record checks, qualification/study verification and previous
employment verification. If you have not been contacted within 4 months of the
closing date of this advertisement, please accept that your application was
unsuccessful. Faxed or late applications will NOT be accepted.

POST 01/116 : ADMINISTRATIVE SUPPORT AND CO-ORDINATION OFFICER (OFFICE OF THE MEC: PUBLIC WORKS AND INFRASTRUCTURE) REF NO: PWI 25/01

SALARY : R849 702 per annum (Level 11)
CENTRE : Bloemfontein

REQUIREMENTS : An appropriate National Diploma on NQF level 6. 3 years’ experience below
middle management preferably Assistant Director level. Broad knowledge and
understanding of the functional areas covered by the executive authority’s
portfolio. Proven management competencies. Working knowledge of the
political and parliamentary processes in South Africa. Computer literacy.

DUTIES : Manage administrative and coordination activities within the office of the
executive authority. Develop, implement and maintain systems, registers and
databases to monitor and manage the flow of documents to, from and within
the office of the executive authority. Compile correspondence, submissions
and cabinet memoranda as required. Study, edit and comment on submissions
to be submitted to the executive authority for consideration. Manage the
procurement and maintenance of equipment and administer the budget in the
office of the executive authority. Manage logistical support in the office of the
executive authority. Develop, implement and maintain a filing system for the
office of the executive authority. Manage the registry of the office of the
executive authority. Ensure that documents are classified in accordance with
the MISS prescripts and are handled in accordance with their classification.
Liaise with internal and external role-players with regard to matters relating to
the portfolio of the executive authority. Brief the Head Office of the MEC on
matters with regard to the executive authority’s portfolio on the agenda of
executive council. Liaise with senior managers in the institutions within the
executive authority’s portfolio. Co-ordinate the activities of the executive
authority’s office. Render executive council support service to the executive
authority. Manage the distribution of memoranda to executive council
members. Manage the distribution of documents and submissions to the
relevant legislature and standing/portfolio committees. Keep record of
decisions of executive council and alert the Head Office of the MEC of actions
to be taken and due dates. Supervise employees. General supervision of the
employees in the office of the executive authority. Quality control of the work
delivered by supervisees. Advise supervisees with regard to all aspects of the
work. Serve as the formal disciplinary authority with regard to supervisees.
Ensure that all supervisees are trained and developed