Grindrod Vacancies

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Operations Line Manager

Listing reference: grind_000532

Listing status: Online

Apply by: 20 January 2025

Position summary

Industry: Distribution, Transport & Logistics

Job category: Transport and Logistics Management

Location: Durban

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Introduction

Operations Line Manager is responsible for the overseeing all activities related to cargo flow into, and out of the terminal, bulk and otherwise, to meet the high standards expected by our customers, and deadlines. To perform this role, the Line Manager Operations is required to maintain a strong relationship with key stakeholders, such as customs, stevedores, shipping lines, agents, clients, TNPA, service providers, etc.

Job description

Operations Line Manager is responsible for the efficient use of Terminal facilities and resources with specific responsibilities for health and safety and security. Some roles that the Line Manager Operations takes charge of include managing vessel loading and discharge, managing and planning of all cargo into/out of the terminal facilities, managing safety, managing staff (GMPT and labour broker), and liaising with customers and other Terminal users to achieve efficient and optimal cargo handling.

The successful applicant will be responsible for but not limited to:

Solely Accountable For:

Accountable for end-to-end operational process
Cost vs Budget of Operations
Staff and equipment planning for optimal operational efficiency
Keeping in contact with HR regarding Training, Developing, and Promoting field level employees
Safety Incident Rate of direct reports
Overall Equipment Utilization
Effective utlisation of capacity and resources
On-time completion of Jobs
Accurate documentation and reporting

General Duties:

Oversee quayside and landside operations and ensure that no interruption occurs during loading and discharging to and from the vessel, as well as cargo entry/dispatch from the various terminal sites
Acts as the first point of contact with the vessel representatives/agents concerning our area of operations
Ensure the overall operations at the quayside and vessel are executed in accordance with priorities set by the operations requirements and TNPA regulations; report any problem areas of operations and implement the agreed changes to resolve these.
Provide support to the quayside controller, and company appointed service providers (transporter, tally and stevedore personnel) to make sure that each party is organized, that each person knows what to do and when to do it to achieve the highest possible crane productivity
Ensure smooth, prompt and safe procedures and operations is carried out under the role of Operations – Line Manager’s supervision
Coordinate with vessel agents and shipping line/cargo superintendent for best utilization of cranes split to achieve high vessel / berth productivity
Coordinate with company appointed logistics coordinators for controlling and directing their resources for best possible efficiencies
Provides vessel schedule and terminal Oversight Operations reports to TNPA Ops on a weekly basis and TOPS reports every quarterly
Prepares and submits Terminal Departure Reports (TDR) on completion of every vessel worked utilizing our company’s Terminal Operator’s License (TOL)
Reports problems and issues to Terminal Operations Manager, when necessary, especially regarding issues with great complexity that can adversely impact the operations
Assists in preparing the discharge / loading files for stevedores, which enables them to plan their resources most effectively
Collate and review stevedore personnel/labour daily allocations for each appointed vessel to ensure that all staff required for operations is in full attendance
Collate and assist with capturing all container loading sequences from stevedores and present the Final Stowage Load plan to vessel prior to departure

Minimum requirements

Management experience in cargo handling, vessel loading/discharging in a port operations environment
Must be educated to degree level and/or hold a recognised shipping, maritime business, or business management qualification applicable to the role.
5 years of terminal operations management experience – commercial, freight and Logistics
Proficiency in MS Office software (Excel, Work, Power Point)
Intermediate or advance proficiency in Computer software
Must be able to pass Drug/Alcohol test mandated by company policy and be able to pass during random and post-accident testing

ACCOUNTS RECEIVABLE/DEBTORS CONTROLLER

Listing reference: grind_000533

Listing status: Online

Apply by: 24 January 2025

Position summary

Industry: Distribution, Transport & Logistics

Job category: Debtors

Location: Durban

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Introduction

Introduction Grindrod Logistics Africa is looking to secure the permanent services of an Accounts Receivable/Debtors Controller to join their Durban office. All suitably qualified and experienced candidates are invited to apply for this vacancy.

Job description

The successful applicant will be responsible for but not limited to:

Accurate and correct billing and processing of invoices.
Ensuring completeness and correctness of all documents required for billing and processing of invoices.
Ensure invoices are processed daily as per agreed timelines.
Send invoices, credit notes and statements with supporting documents to customers timeously.
Ensure statements are balanced and updated with payment.
Communicate invoice queries and errors to customers and update relevant stakeholders.
Manage the debtors age analysis.
Ensure that customers pay according to agreed terms.
Follow up on outstanding balances and escalate when required.
Ensure that COD accounts are followed up regularly for payment.
Provide precise and understandable debtors ageing comments.
Be willing to assists with additional tasks or workflow from other borders.
Accurate daily, weekly, and monthly reporting.
Ensure that internal and external customers are always informed of the status of all accounts.

Required skills:

Effective communication on all levels within the organisation and customers.
Ability to work in a structured and methodical manner, ensuring accuracy.
Good communication skills (oral & written).
Ability to work under pressure.
Attention to detail.
Shows initiative and problem solving.
Computer literate with advanced knowledge of MS Programs
A Team Player
Independent and structured

Minimum requirements

Qualification:

Diploma or Degree in Finance or Credit Management Qualification

Experience:

A minimum of 2-3 years relevant working experience in the Debtors Department.
Accounts Receivable/Debtors experience an advantage.
Excel proficiency

Application date closes Monday, 11 September 2024

Applicants to send their CVs to the HR Department on email: glarecruitment@grindrod.com
State the name of the position as a reference on your application.

Finance Administrator

Listing reference: grind_000534

Listing status: Online

Apply by: 24 January 2025

Position summary

Industry: Distribution, Transport & Logistics

Job category: Others: Transport and Logistics

Location: Pongola

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Introduction

Grindrod Logistics Africa is looking to secure the permanent services of a Finance Administrator to join their Golela office. All suitably qualified and experienced candidates are invited to apply for this vacancy.

Job description

The successful applicant will be responsible for but not limited to:

Cross checking job files and documents before invoicing is done.
Accurate record keeping of all fines and penalties paid to customs
Statements balanced and updated with payment.
Accurate filling of all documents.
Communicate missing entries to Invoicing Team Leader.
Communicate invoice queries and errors to customers and update manager/s
Stationery levels and supplier invoices are checked with Purchase orders.
Immediate feedback to client and queries resolved.
Invoicing up to date, daily including deferment transactions.
Customers are receiving all documentation relating to imports to pay their account on time.
Courier accounts are updated and reviewed regularly.
Ensure invoices are updated daily as per agreed timetable.
Ensure that you actively participate to successfully comply with the plan of action identified in your performance appraisal.
Be available to assist with additional tasks or work overflow.
Ensuring emails are archived regularly and non-essential e-mails and folders are deleted.