Galxboy Vacancies

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GRADUATE ACCOUNTANT

ROLE DESCRIPTION

To assist the Financial Manager and Assistant Finance Manager in the daily accounting and reporting responsibilities in the finance department.

The ideal candidate should possess an understanding of accounting and financial principles and have a positive attitude. They should be collaborative, trustworthy, receptive to feedback, and eager to learn.

KEY DUTIES AND RESPONSIBILITIES

1. Accounting Support

• Assist in processing incoming and outgoing payments.
• Track and manage accounts payable and receivable records.
• Ensure timely payments and collections.

• Perform monthly reconciliations for various accounts (e.g., bank, supplier).
• Identify and resolve discrepancies in financial records.
• Record daily transactions in the accounting system.
• Maintain an accurate log of journal entries for internal auditing.

2. Investment and Disinvestment Instructions

• Process daily instructions related to new investments.
• Ensure investments align with company guidelines and policies.
• Process disinvestment requests and ensure accurate execution.
• Confirm that all disinvestment transactions are properly documented.

3. Transaction Reconciliation

• Reconcile all financial transactions daily, ensuring all entries are accurate.
• Resolve discrepancies in transaction records promptly.
• Compile and reconcile bank statements with internal records monthly.
• Ensure all transactions are accounted for and discrepancies are resolved.

4. Research, Filing, and Data Management

• Conduct research to gather financial data for reports and analysis.
• Investigate discrepancies and inconsistencies in financial records.
• Organize and maintain financial documents and records.
• Ensure proper filing of financial documents for easy retrieval and compliance.
• Input financial data into relevant systems accurately and promptly.
• Maintain data integrity across all systems.
• Maintain accurate, complete, and up-to-date financial records.
• Monitor records for completeness and compliance with policies.

5. Journal Preparation and Capturing

• Prepare journal entries for various transactions.
• Ensure entries are correctly categorized according to accounting standards.
• Ensure all transactions are recorded in the general ledger.
• Maintain a clear and organized transaction history.

6. Budget Preparation, Financial Planning, and Analysis

• Assist in the preparation of annual and quarterly budgets.
• Coordinate with other departments to gather necessary financial data.
• Contribute to long-term financial planning efforts.
• Ensure that budgets align with overall company goals.
• Analyze financial data to assess performance.
• Provide insights and recommendations based on financial trends.

7. Transaction Validation and Variance Analysis

• Validate financial transactions for accuracy and compliance.
• Ensure all documentation supports recorded transactions.
• Compare actual financial performance to the budget.
• Identify and explain variances in financial results.
• Assist in corrective actions when needed.

8. Supplier Orders, Invoices, and Staff Reimbursements

• Capture supplier orders and invoices on a weekly basis.
• Ensure timely and accurate processing of supplier invoices.
• Process employee reimbursements for business-related expenses.
• Verify that reimbursement claims are legitimate and within policy.

9. Financial Reporting

• Assist in preparing monthly, quarterly, and annual financial statements.
• Ensure reports are accurate, timely, and comply with accounting standards.
• Help distribute financial reports to internal and external stakeholders.
• Provide supporting documents and analysis as needed.

10. Process Improvement

• Continuously evaluate current accounting and finance processes for inefficiencies.
• Suggest improvements to enhance accuracy, efficiency, and timeliness.
• Recommend automation tools or new software to improve workflows.
• Share best practices for better financial management.

11. Collaboration and Learning

• Work with different departments (e.g., HR, IT, Operations) on financial matters.
• Provide financial expertise to assist other teams as needed.
• Gain experience in various aspects of finance, accounting, and project management.
• Participate in training sessions to enhance technical and financial skills.

QUALIFICATIONS, SKILLS AND PERSONAL ATTRIBUTES

• BCom degree/ Diploma or equivalent majoring in Financial Accounting
• Fully computer literate (advanced Ms Excel, Word etc.)
• Attention to detail is crucial
• Advanced level of numeracy and solid knowledge of accounting principles
• Works in a systematic, methodical and orderly way
• Accepts and tackles demanding goals with enthusiasm

STORE MANAGER

MAIN PURPOSE OF THE JOB

To be professional and customer service-oriented and oversee daily operations at our store. As the
store manager, you will supervise the operational and organisational standards of the store. Your
duties will include undertaking administrative tasks, monitoring inventory levels, and developing
business strategies.
The ideal candidate must be able to improve customer satisfaction and meet monthly sales goals. In
addition to being an excellent communicator, you should also demonstrate outstanding leadership
and interpersonal skills.

KEY AREAS OF RESPONSIBILITY

Sales and Business Development

• Sets, Communicates and reaches targets UPT, ATV & Turnover
• Coaches and supports the team in delivering excellent customer service
• Lead the sales team through example and ensuring meeting of personal and company sales targets
• External market research, area analysis, proactively reports relevant information to various departments

Team Management

• Develop the team through regular, ongoing meetings and training (with attendance registers)
• Actively inform team on information received from OPS or Head office, providing regular feedback and ensuring all team members are well informed
• Conduct performance appraisals accurately and timeously, with recommended training plan and relevant feedback
• Complete rosters and adhere to the staffing template
• Ensure all staff adhere to standard company policies and procedures, actively train self and take responsibility for empowering staff with correct information

Inventory Management

• Minimise shrinkage and maintain accurate stock records in the POS system
• Process all deliveries on the same day as receipt, including checking quantities to invoices, tagging, hanging, steaming and pricing product, and capturing the stock on the system
• Ensure stockroom is maintained and organized according to standards, stock positioned in order to expedite replenishment timeously
• Conduct weekly and monthly stock counts and stock takes accordingly, verify and submit accurate count reports.
• Manage inventory control, place orders accordingly and send them out in time back to the warehouse, report on inventory to relevant parties accordingly

Operations Management

• Manage time and attendance, follow and implement opening and closing procedures accordingly
• Reconcile cash-up reports and conduct investigations timeously to alleviate company losses
• Proactively manage controllable store expenses, stationery, refreshments, phone usage and cleaning products
• Actively implement, practice and supervise risk control measures to help alleviate losses to the company
• Process refunds and exchanges according to company policy, escalate and inform OPS where necessary
• Review and submit month-end reports (clock in, RED, Staff purchase), Update and utilise managers dashboard, provide signed trained registers for all staff

SKILLS AND PERSONAL ATTRIBUTES

• Matric certificate compulsory
• Bachelor’s degree ideal
• A minimum of 3 years’ experience working in a retail environment in a managerial role.
• Strong leadership and customer management abilities.
• Customer service-oriented with in-depth knowledge of basic business management processes.
• Excellent communication and interpersonal skills

ASSISTANT STORE MANAGER

MAIN PURPOSE OF THE JOB

Duties and responsibilities include training staff, managing inventory, ensuring a safe, clean and
aesthetically pleasing store environment and assisting customers. As well as promptly address and
resolve customer complaints and any staff issues.

KEY AREAS OF RESPONSIBILITY

Customer Service Leadership

• Lead the sales team through example and ensuring meeting of personal and company sales targets – UPT, ATV and Turnover
• Performs and supports the team in delivering excellent customer service
• Floor presence, floor supervision, allocating team members as per zoning guide and supervising floor operations

Visual Merchandising

• Implementing merchandising as per guidelines and submitting VM pictures on a weekly
• Conducting regular VM walks throughout the day, ensuring product is tagged, hanging correctly, steamed, priced and replenished sufficiently for trade
• Continuous self and team training and assessment of visual merchandising of the store
  

Inventory Control

• Process all deliveries on the same day as receipt, including checking quantities to invoices, tagging, hanging, steaming and pricing product, and capturing the stock on the system
• Ensure stockroom is maintained and organized according to standards, stock positioned in order to expedite replenishment timeously
• Conduct weekly and monthly stock counts and stock takes accordingly, verify and submit accurate count reports
• Actively implement, practice and supervise risk control measures to help alleviate losses to the company

Supervising Daily Operations

• Manage time and attendance, Follow and implement opening and closing procedures accordingly
• Maintain all daily requirements, POS operation, Cash up, cash drop, time and attendance and general housekeeping
• Process refunds and exchanges according to company policy, escalate and inform OPS where necessary

SKILLS AND PERSONAL ATTRIBUTES

• Matric certificate compulsory
• Bachelor’s degree ideal
• 1 – 2 years’ experience working in a retail environment in a managerial role.
• Strong leadership and customer management abilities.
• Customer service-oriented with in-depth knowledge of basic business management processes.
• Excellent communication and interpersonal skills.

SALES ASSISTANT

MAIN PURPOSE OF THE JOB

To provide high-class customer service and to increase the company’s growth and revenue through
sales maximization.

KEY AREAS OF RESPONSIBILITY

Customer Service

• Greet customers as they enter the store, assist them in finding products, and provide product information and recommendations.
• Actively and consistently implement upselling and cross-selling techniques to increase UPT, ATV, Conversion and Turnover.
• Understand and promote all payment methods including PAYFLEX, PJN, Happy Pay
• Representing the brand, adhering to uniform policy and grooming standards, presentable and professional on the sales floor.

Visual Merchandising

• Maintain a thorough understanding of products and placement, including materials, care instructions and pricing to effectively assist customers
• Steam, tag, price, hang, fold, replenish product and optimize space
• Understand and follow VM guidelines and practices to maintain a positive shopping experience for all customers

Stock Control

• Monitor stock levels on the sales floor and assist with replenishing walls and tables
• Maintain stockroom organization and cleanliness ensuring products is placed in the correct categories and easily accessible to expedite the sales process
• Actively inform managers on stock levels, sell outs, best sellers and any other stock requirements
• Receive and unbox product timeously when delivered, actively replenish on a daily, weekly and when required

Daily Operations and Housekeeping

• Consistently follow and adhere to time and attendance requirements and procedures, clock in and out, report late coming and adhere to roster
• Process customer transactions accurately and efficiently using POS system, cash handling, variance schedule updated, credit/debit card and payment methods
• Ensure the cleanliness and tidiness of the store, including organising merchandise, sweeping floors, cleaning displays and surfaces and maintenance of general housekeeping

SKILLS AND PERSONAL ATTRIBUTES

• Grade 12
• Computer literacy
• Higher education (Advantageous)
• 1 – 2 years work experience preferably in retail environment
• Knowledge of retail practices
• Demonstrated ability to perform customer service duties.
• Leadership skills

JUNIOR ACCOUNTANT

JOB OVERVIEW

To prepare financial statements and reporting. To have a solid understanding of accounting principles, be at ease working with numbers, and pay close attention to detail. The objective is to support the department’s overall efficient functioning and aid the business in having a complete understanding of its financial situation.

KEY DUTIES AND RESPONSIBILITIES

Accounting Transactions Management

• Manage all accounting transactions
• Oversee daily and monthly accounting activities.
• Ensure accurate and timely recording of transactions.

Financial Risk Management

• Safex, Hedges, and Forex
• Monitor and manage foreign exchange risks.
• Understand and manage financial instruments related to hedging and foreign exchange.
• Identify and manage opportunities related to hedging and forex exposure.

Reconciliation and Control

• Review creditors reconciliations
• Examine reconciliations to ensure completeness and accuracy.
• Identify discrepancies and propose solutions.
• Identify control/procedure issues
• Analyze and strengthen internal controls.
• Recommend process improvements to prevent errors and fraud.

Budgeting and Forecasting

• Prepare budget forecasts
• Collaborate with various departments to gather data for forecasting.
• Prepare and review periodic budget reports.
• Track and analyze variances between budget and actual financials.

Statutory Compliance

• Perform statutory submissions (e.g., VAT)
• Prepare and submit tax returns (VAT and others).
• Ensure compliance with local tax laws and regulations.

Payroll Management

• Accurate processing and input of monthly payrolls
• Ensure payroll is processed accurately and on time.
• Review payroll input and batch processing
• Review data provided for payroll accuracy and completeness.
• Confirm correct calculations of deductions, benefits, and wages.
• Ensure payroll reports for Finance review
• Ensure all payroll reports are ready for review by the finance team.
• Address discrepancies and clarify issues with payroll data.

Payments and Schedules

• Compiling foreign payment schedules
• Compile and maintain advance foreign payment schedules.
• Ensure accuracy and timely payments related to foreign transactions.
• Entering payment data on local creditor schedules
• Record local payments accurately in the payment schedules.
• Ensure all data entries are complete and correct.
• Compiling Import Freight schedules
• Create and maintain schedules for import freight payments.
• Review import freight invoices for accuracy.

Bank Reconciliation and Cash Management

• Review Bank and Cash Reconciliations
• Perform daily and monthly reconciliations of bank accounts.
• Identify and resolve discrepancies in cash management.
• Run monthly supplier changes report
• Track and report any changes in supplier accounts.
• Ensure accuracy in the supplier database.

Journal and Closing Procedures

• Journal Processing
• Process journal entries accurately and promptly.
• Ensure all journal entries align with accounting standards.
• Handle monthly, quarterly, and annual closings
• Manage the closing process for all periods.
• Ensure timely and accurate preparation of financial statements.

Tax and Financial Reporting

• Compute taxes and prepare tax returns
• Calculate and prepare all necessary tax filings and returns.
• Ensure compliance with tax regulations and deadlines.

Expense and Financial Management

• Gather payroll expenses and input into appropriate entries
• Ensure payroll-related expenses are accurately captured.
• Input payroll-related financial data correctly into the accounting system.
• Manage balance sheets and profit/loss statements
• Oversee the preparation of financial statements.
• Ensure the accuracy of balance sheets and profit/loss statements.

Data Management and Confidentiality

• Reinforce financial data confidentiality
• Safeguard sensitive financial information.
• Implement measures for data protection and confidentiality.
• Conduct database backups when necessary
• Regularly back up financial databases.
• Ensure data recovery procedures are in place.

End-of-Month Close Procedures

• Complete end-of-month closing procedures
• Finalize and review all monthly financial activities.
• Ensure all transactions are recorded and financial statements are prepared for review.

SKILLS AND PERSONAL ATTRIBUTES

Minimum Requirements

• Degree in Accounting is preferred
• Minimum 2 years’ experience in a similar role.
• Financial accounting principles and practice
• Working knowledge of Accounting Software packages e.g. Syspro
• Working knowledge on MS Office/Excel

Skills and Competencies

• Attention to detail is crucial
• Advanced level of numeracy and solid knowledge of accounting principles
• Strong reconciliation skills
• Able to interpret complex contracts/arrangements and translate into the financials
• Ability to effectively communicate at all levels
• Takes initiative and works well under own direction
• Manages time effectively
• Works in a systematic, methodical and orderly way
• Accepts and tackles demanding goals with enthusiasm

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We wish you all the best with your applications