Personal Assistant and Committee Secretary

Position: Personal Assistant and Committee Secretary
Department: Investigations
Closing Date: 05 June 2025

JOB PURPOSE

This position, which reports to the Director Investigations requires strong administrative and secretarial
experience. The main responsibilities include:

a) Providing high-level administrative support to the Director: Investigations and the
Investigations Department, including diary management, stakeholder interactions, and
procurement of department purchases.
b) Acting as Secretary to the Investigations and Enforcement Committees, handling meeting
scheduling, agenda preparation, minute-taking, and document management.
c) Ensuring efficient and accurate management of physical and electronic information, as well as
maintaining the database for open investigations.
d) Supporting ad-hoc tasks as required while maintaining professionalism and high levels of
accuracy in a fast-paced environment.

KEY PERFORMANCE AREAS

Administrative assistance to Director: Investigations
a) Diary management.
b) Stakeholder interactions.
c) Procurement of department purchases.
d) Ad-hoc assistance.

Administrative assistance to Investigations Department
a) Follow-up on initial responses from Respondents and Complainants.
b) Filing of correspondence.
c) Maintain database on open investigations.
d) Management of department physical and electronic information.

Secretary to the Investigations and Enforcement Committees
a) Scheduling of meetings and related arrangements.
b) Preparation of agenda packs for meetings.
c) Preparation of minutes of meetings.
d) Filing of meeting documents

KNOWLEDGE, EXPERIENCE AND ATTRIBUTES

Qualifications and Previous work experience
a) Degree in Business Administration.
b) Personal assistant at executive level for a minimum period of 5 years.
c) Committee secretary experience.
d) Excellent proficiency in MS Office.

Attributes
The following attributes are required of the incumbent:
a) Unquestionable integrity and objectivity.
b) Excellent attention to detail.
c) Excellent verbal and written communication in English.
d) Good interpersonal skills.
e) Emotionally mature.
f) Professional attitude.
g) Able to work independently in a fast-paced environment.
h) Deadline driven with high levels of accuracy.

HOW TO APPLY

CVs must be e-mailed to hr@irba.co.za by the closing date.

The IRBA is an employment equity employer. Correspondence will be limited to short listed
candidates only. Only candidates who meet the requirements should apply. The IRBA reserves
the right not to make an appointment. By applying, the applicant gives permission to the IRBA
to perform background, security, credit and reference checks and to verify documents and
qualifications. Shortlisted candidates will be asked to complete a psychometric assessment
before a final appointment is made.

In order to consider any application for employment, we will have to process your personal
information. The Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when
one processes another’s personal information, such collection, retention, dissemination and use
of that person’s personal information must be done in a lawful and transparent manner.

We wish you all the best with your applications