Aspen Vacancies

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Truck Driver (Port Elizabeth)

Reference Number

TruckDriverDec2025

Description

Overview

Transport material and finished goods in between production and warehouses

Responsibilities

Transportation of materials/ goods

Communicate with the superior in respect of the programme/ schedule of destinations
Drive heavy duty vehicle
Collect stock from the warehouses according to schedule provided
Deliver stock to locations as instructed
Assist with loading/ off-loading and receiving processes and procedures

Vehicle maintenance

Check and report on vehicles
Complete all standard check lists for vehicles
Refuel vehicle as required, obtaining the appropriate sign-off from the manager

Planning & procedures

With guidance, execute responsibilities for a single technical area or group of closely related tasks
Learn and implement policies, procedures, quality and compliance standards
Work within established policies, practices and guidelines, as well as established quality and safety checks
Work under close supervision and with assistance from senior level staff

Asset/ Resource coordination

Determine resource needs within own area of responsibility
Request required assets and resources for the fulfilment of work duties
Use assets and resources optimally within own area of responsibility

Technical expertise

Optimise own work processes
Identify gaps in current policies, procedures and legislation as it relates to own area of work
Facilitate implementation of processes in own area of work

Reporting & record keeping

Report accidents and damage to vehicles, equipment and tools
Log distance travelled and loads delivered
Complete and consolidate standard documents
Maintain and update records and systems as required

Requirements

Requirements:

Background/experience

0-2 years’ experience in a similar role

Minimum of a Grade 12 and National Certification (N3)

Specific job skills

Relevant valid Driver’s Licence for appropriate vehicle use

Competencies

Interrogating Information

Meeting Deadlines

Following Procedures

Capturing Facts

Customer Awareness

Pharmacist (Port Elizabeth)

Reference Number

PharmSVP2WHSDK

Description

Overview

Leads the receiving, storing, dispensing, and packing of scheduled drugs and controlled materials

Responsibilities

Sample testing before storage

Verify the replacement of the label after “For release” is approved

Dispensing of raw material

Check that correct stock was picked for the batch
Do dispensary line opening
Check dispensed material against batch records
Update information into the ERP system

Sample testing after storage

Supervise the sourcing of the selected material
Supervise the sampling of content by required specifications
Make requests for the repacking of the box restock
Supervise and verify cycle counts and stock counts

Management of Schedule 5 and 6 items

Oversee the complete flow of material or FG from receipt to dispatch
Adhere to Legal requirement as per GDP, GMP and GWP guidelines

Management of the destruction process for obsolete stock

Manage process, from receipt to destruction of stock, inclusive of the administration process, i.e. SBF’s, ERP transactions, approvals

Planning & processes

Implement and coordinate systems and procedures and make decisions within policies and procedures, or as authorised by superiors

Asset/ Resource management

Determine resource needs within own area of responsibility
Request required assets and resources for the fulfilment of work duties
Use assets and resources optimally within own area of responsibility

Technical/ Functional expertise

Apply comprehensive knowledge of discipline/ specialisation
Stay up to date on developments, trends, legislation and industry regulations within area of expertise

Reporting & record keeping

Gather information required for reports to be generated in department or area of technical expertise
Complete and consolidate standard documents
File, archive and retrieve documents in hard and soft copy filing system
Maintain and update records and systems as required
Retrieve supporting documentation and records to facilitate and support query resolution

Requirements

Background/experience

0-2 years’ experience as a Pharmacist
Bachelor’s Degree in Pharmacy
Registration with the Pharmacy Council as a Pharmacist

Specific job skills

ERP System knowledge

Competencies

Meeting Deadlines
Interrogating Information
Planning and Organising

Inventory Processor (Port Elizabeth)

Reference Number

InvProc (1 C-P/1 O)

Description

Overview

Process inventory sales transactions and invoices for export and local customers

Responsibilities

Forecast

Request customer forecasts, verify correctness, resolve queries with customers and upload validated forecasts onto ERP system.
Forecast requested, validated and uploaded monthly.

Purchase orders

Upload purchase orders onto ERP system and create the order number.
Receipt all finished goods from local and international suppliers, as well as all sub-contracting raw materials and packaging from local suppliers.

Sales orders

Request method of transport from customer and inform Distribution Warehouse.
Perform ERP system transactions to process the sale.
Arrange quotes with transport companies and obtain financial approval.
Send Commercial invoices for payment.
Generating and releasing all sales orders for both local and international market.
Ensure that all commercial invoices for all customers are created and sent out.

Documentation

Initiate and prepare weekly backorder/stock out summary report.
Arrange for relevant documents e.g. Invoices/COA’s/COC’s/permits
Inventory management

Inventory management

Maintain database relating to any significant shortages or damages.
Obtain authorisation and execute inventory adjustments
Compile inventory reports and ensure timeous submission of reports.
Maintain accurate inventory levels and ensure correct warehouse allocations.
Participate in periodic stocktaking and complete stock reconciliation report and investigate variances and reconcile with ES Buyer/Scheduler and Finance.
Processing of stock count in the ERP system

Plan & process

Implement policies and procedures.
Provide recommendations to management on improvement in processes

Reporting & record keeping

Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
Status reports on QA releases and production status.

Stakeholder relations

Communicate with internal stakeholders to achieve work objectives.
Communicate with employees and management, to convey information

General office support/ Administrative support

Lead the provision of advanced administrative, operational, customer support and computational tasks
Process orders on the AGI – Aspen Supply Portal.
Arrange samples/documentation for when AGI samples are requested.

Requirements

Background/experience

4+ years’ experience in a relevant field
2 year Diploma in Logistics or Supply Chain Management

Specific job skills

Computer literate – MS Office
Sound knowledge and experience of the BAAN system

Competencies

Planning and Organising
Meeting Deadlines
Capturing Facts

Procurement Manager (JHB North)

Reference Number

AP-5448

Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversiﬁed by geography, product and manufacturing capability.

Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent, but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVE OF ROLE

The Procurement Manager will lead the procurement function with a focus developing and executing strategic sourcing initiatives, supplier relationship management, and transformation aligned with B-BBEE objectives. This role will oversee the Procurement Administrator and Procurement & Sourcing Supervisor functions, ensuring operational excellence, cost optimization, and compliance across all procurement activities. This role is key to aligning procurement strategies with the company’s broader goals and ensuring sustainable, ethical sourcing across the business

KEY RESPONSIBILITIES

· Manage the Procurement & Sourcing Supervisor and Procurement Administrator function ensuring efficient execution of sourcing, purchase order creation, receipting, and reporting.

· Drive ownership, accountability innovation and efficient processes

· Attract, develop, and retain high quality team members.

· Lead the team as a role model who demonstrates Aspen’s values, inspires, motivates, and coaches team members to maximise the quality of their output

· Ensure KPA’s are set and approved for all staff in the procurement team

· Mid-year and year end reviews must be performed.

· Learning solutions are identified, proposed and implemented according to on-going personal and team development plans.

· Ensuring effective performance management

Strategic Procurement

· Develop and implement a short-term and long-term procurement strategy aligned with organizational goals, cost-saving targets, sustainability, and transformation objectives.

· Drive strategic sourcing across key spend categories using market intelligence and data analytics.

· Lead complex negotiations and manage supplier contracts, ensuring legal and regulatory compliance.

· Enhance processes where necessary to simplify and add efficiencies

Transformation & B-BBEE Compliance

· Champion supplier and enterprise development initiatives to enhance B-BBEE scorecard performance.

· Monitor and report on preferential procurement and supplier diversity metrics.

· Ensure supplier onboarding and master data maintenance aligns with transformation goals.

Supplier Relationship Management

· Build and maintain strategic partnerships with suppliers to drive innovation, performance, and risk mitigation.

· Oversee the supplier management evaluations of service levels with reference to the SLA’s

· Collaborate with internal stakeholders (i.e. Finance, Legal, Operations, and Business Units) to align procurement needs / activities with broader organisational priorities / objectives.

Reporting

· Final Review Vendor Master Data Changes.

· Review of Monthly Procurement Report.

· Review pre-paid expense recon

· Develop and publish strategic procurement Dashboard

· Facilitate monthly and quarterly reporting to internal and external stakeholders.

· Manage timely conversion of requisitions to purchase orders and resolution of queries to support business continuity.

· Report on procurement performance metrics and savings achievements

Compliance

· Ensure compliance with internal procurement policies

· Responsible for audit processes and findings within the procurement process.

Requirements

EDUCATIONAL REQUIREMENTS

Matric/Grade 12
Bachelor’s degree in supply chain, Procurement, Business, Finance, or related field
5–8 years of progressive management experience, with at least 3 years in a strategic management role.

KNOWLEDGE & EXPERIENCE REQUIREMENTS

Demonstrated experience in managing B-BBEE compliance and driving supplier/enterprise development programs.
Proven track record of delivering savings, efficiency, transformation, and innovation through procurement strategies.
Computer skills on SAP, Power Point and Excel
A solid understanding of Sourcing
Deep working knowledge of Procurement, Sales and Marketing Pharmaceutical Environment.
Financial Acumen & Cost Optimization
Power BI modelling preferred

SOFT SKILLS AND COMPETENCY REQUIREMENTS

Planning and Organizing skills
Time management skills
Good interpersonal and communication skills (verbal & written)
Numerical Acumen
Analytical Skills
Adaptable to change
Highly motivated, energetic, self-starter, proactive
Problem-solving and good judgment
Ability to work under pressure
Focused on attention to detail, high sense of urgency and deadline driven
Responsibility & Accountability

EMPLOYMENT EQUITY AND FEEDBACK

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 29 September 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

INTERNAL APPLICATIONS

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role.

Click here to apply

Reporting Finance Manager (JHB North)

Reference Number

AP-5515

Description

COMPANY DESCRIPTION

OBJECTIVE OF ROLE

Manage a team to deliver complete, accurate and timely reporting in accordance with Aspen’s Group Accounting Policies, internal and third-party reporting requirements and timelines.

KEY RESPONSIBILITIES

Financial Accounting

Manage a team of Financial Accountants to ensure the completeness, accuracy and timeliness of monthly income statement, balance sheet and cash flow reporting and related activities, complete with appropriate analysis and commentary.
Provide technical Accounting expertise in line with IFRS and Companies Act requirements (including AFS Reviews and dividend declarations)
Assess the impact of new Accounting Standards and Group Accounting policies and design and document processes and procedures to ensure complete and accurate implementation

Reporting

Ensure complete, accurate and timely submission of:
Cognos reporting (active and dormant entities)
GFS reporting (sales, COGS, UEP)
Group Reporting Packs (including review and approval of commentary)

Audit

Manage the deliverables of Statutory and Internal Audits and Agreed Upon Procedures as required
Provide insight, analysis and prompt resolution of queries
Ensuring Auditors are supplied with accurate deliverables, including but not limited to:

Trial Balances
General Ledger downloads
Analysis and Commentary
Reporting packs

Budgeting and Forecasting

Prepare/Review as appropriate the budgeted/forecast balance sheet
Apply professional judgement to analyze and explain variances

Management & Other Tasks

Lead the team through planning and coordinating tasks efficiently without compromising quality
Manage team performance through performance reviews and providing sound guidance and support
Work closely with Treasury to manage applicable bank account and related maintenance and payments
Resolve team and cross-functional conflict promptly
Strive for continuous improvement and implement new ways of working as appropriate
Perform designated approval function
Manage royalty payment processes
Act as a link between the Reporting Finance division and other business units to supply information as requested.
Prepare, maintain and approve appropriate SOPs
Plan knowledge management and ensure backup resourcing to avoid
loss of knowledge/information due to attrition
Ad hoc tasks as assigned

Requirements

EDUCATIONAL REQUIREMENTS

Grade 12 / Matric
CA (SA)

KNOWLEDGE & EXPERIENCE REQUIREMENTS

At least 1 year post article experience in a finance environment (audit or otherwise)
Prior experience interpreting and applying IFRS and the Companies Act
Team and people management experience
Pharmaceutical/FMCG industry and multinational financial management/reporting experience preferred
Financial Accounting (IFRS)
Companies Act
Management Accounting & Analysis
MS Office with Advanced Excel
ERP System (SAP preferred)

SOFT SKILLS AND COMPETENCY REQUIREMENTS

Effective planning, organizing and coordinating skills to prioritize tasks, manage a team and projects to deliver high quality work under pressure
Highly numerate
Strong analytical skills and attention to detail
Logical reasoning
Results driven
Problem solving and decision making
Commercial and strategic awareness
Independent and self-directed individual who can drive execution;
Effective interpersonal skills and able to influence people and decisions
Clear written and verbal communication

COMPUTER SKILLS REQUIRED

The applicant must be proficient in the various applications (Word, Excel and PowerPoint) within the Microsoft Office bundle.

DRIVERS LICENCE

The successful candidate must have a valid driver’s licence and be able to travel as per the expectations of the role.

FEEDBACK

Please note that if you have not heard from the Human Capital department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

INTERNAL APPLICATIONS

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role.

Aspen is committed to the principles of equal employment opportunity. Preference will be given to Employment Equity candidates in line with Aspen’s Transformation Agenda