FINANCE AND ADMINISTRATION MANAGER

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AMERICAS (only SA-based citizens may apply)
5-YEAR FIXED TERM CONTRACT (FTC)

An exciting opportunity exists for a Finance and Administration Manager to join our
Tourism Execution and Finance teams based in our Johannesburg Head Office to
support our USCAN operations and Head Office finance operations as required. This
position reports dually to the Head: Americas Hub and HQ Finance Manager. If you
possess the required skills, experience, and are an energetic team player interested
in joining a dynamic organisation committed to developing a better South Africa, we
invite you to apply. Please note that this position requires working primarily in
support of the US (EST) for efficiencies.

Key Outputs:
Coordinate the management of the annual budget and supply chain process

Ensure that annual, quarterly, monthly budgets are compiled, submitted, and
managed according to Finance (Head Office) guidelines and procedures
Coordinate and ensure that budgets are revised according to Finance (Head
Office) guidelines
Submit daily, monthly, and quarterly budget reports to Hub Head and Head
Office by deadline
Ensure that the Americas Hub staff follow SA Tourism supply chain management
policy in executing the budget
Ensure diligence in SCM and Finance reporting as per internal policies and
National Treasury requirements
Report all SCM deviations to SCM Business Partner for consolidation and
submission
Manage bank account access (including internet access) and sign cheques when
relevant
Ensure the Americas office is compliant with all relevant statutory
requirements, e.g., tax authority filing and other requisite compliance matters
Maintain a record of all financial transactions with supporting documentation
for internal and external audit purposes
Ensure compliance with country handbooks and adhere to all statutory country
laws

Accounting and audit support

Manage the accounting system, which includes capturing transactions in line
with applicable accounting standards
Processing salaries, staff expense claims, and third-party pay submissions and
payments
Tax submissions done within guidelines and deadlines set, where applicable.
Prepare monthly financial reconciliations for all Balance Sheet accounts,
including accounts payable and accounts receivable.
Attend to internal and external audit findings ( AG) when required

Manage office expenditure

Ensure that all procurement for the Americas Hub follows SA Tourism supply
chain management policy
Ensure that payments to vendors, outsourced suppliers, business partners, etc.,
are processed 100% accurately and within contractual and regulatory deadlines
Ensure that staff salaries are paid 100% correctly, on time, and the relevant
documentation is processed and sent to Payroll in Head Office
Report reasons for variances on monthly, quarterly, and annual budget.
Process staff expense claims in line with relevant SA Tourism policies
Manage and reconcile petty cash

Supply chain, asset, and contract management

Ensure that all subscriptions and contracts held by the Americas Hub office are
managed
Ensure that all purchase orders are raised in compliance with the SA Tourism
Supply Chain Management policy and report instances of non-compliance
Ensure that all demand requirements, i.e., procurement plan, demand plan,
operational cost & benchmark analysis, etc., and prepared and delivered as per
business processes
Ensure that all assets are procured in compliance with the SA Tourism Supply
Chain Management policy
Prepare an annual asset inventory report and submit to Head Americas Hub and
Finance Execution Support Manager in Head Office
Conduct an asset count twice each financial year
Ensure that all office assets are in good working condition and manage the
maintenance where relevant
Ensure that the accounting for all assets, including leased assets, is conducted
in compliance with applicable accounting standards and SA Tourism capital
expenditure policy
Ensure that stock control list of all marketing collateral is updated monthly
Record and file the schedule for distribution of marketing collateral

Human capital administration

Work closely with the Human Capital Regional Business Partner in Head Office
to coordinate and facilitate the recruitment of new employees for the Americas
Hub
Ensure all employee contracts are signed, exchanged, and filed
Manage Americas Hub staff salary payments and payroll service provider, leave
applications, workers’ compensation insurance, other employee insurance, etc.
Co-ordinate the reporting of IT-related problems with the relevant service
provider to ensure that the is fully operational
Co-ordinate with the Business Information Systems department in Head Office
on the ICT needs of the Americas Hub and the implementation of SA Tourism
technology solutions in the office
Ensure that the operation, security and maintenance of the office facilities meet
the needs of the Americas Hub and its employees
Ensure that the office facilities meet the American statutory requirements,
including environmental, health and safety standards

Qualifications and Experience

A postgraduate qualification in Accounting/Finance or equivalent (NQF level 8
Qualification)
At least 3 – 5 years’ experience in financial management, in particular in the
development, monitoring, and reporting on the financial status of the
organisation and programs in a medium to large organisation.
Proficiency with computerised financial systems with at least 3 years’
experience working on a recognised Financial System (SAP, Oracle, Sage or
similar).
Must have knowledge of and experience in applying accounting procedures and
protocols in budget administration and financial forecasting, analysis, and
reporting.
Must have a solid understanding and experience in managing and monitoring
compliance with policies in line with relevant legislation and regulatory
requirements, namely PFMA, Treasury Regulations, PPPFA, and Frameworks on
Performance Information and Strategic Plans
Must have excellent written and oral communication, presentation, and
negotiation skills.

Professional Certification and Membership

Professional certification as a Chartered Accountant with the South African
Institute of Chartered Accountants (SAICA) or the Chartered Institute of
Management Accountants (CIMA) or equivalent will be an added advantage.

Knowledge and Understanding of

Performance monitoring, evaluation, and reporting frameworks, systems, and
processes
Knowledge and understanding of financial practices and standards prescribed by
regulatory authorities
Budget and financial management experience.
Administrative support best practice
Government priorities and imperatives
All Public Service systems.
Communications and information management legislative requirements

Additional Requirements for the Role:

Ability to work remotely, when necessary, with little supervision, and able to
meet deadlines.
Ability and availability to travel to the regional hub(s) on a regular basis for
ongoing controls implementation, monitoring, and review.
Availability to work in sync with USA and Canadian working hours

Detailed CV to be sent to : tourismexecution@southafrica.net
Closing date : 14 January 2026

Should you not have heard from us within two weeks after the closing date,
kindly consider your application unsuccessful.

No late applications will be accepted.