Apex Group Jobs

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Administrator – Company Secretary

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Description

We are seeking for a proactive and detail-oriented Administrator to join our Governance / Company Secretarial team. In this role, you will be responsible for providing administrative and company secretarial services to an allocated client portfolio under the guidance of a Senior Administrator and Assistant Manager. This is a client-facing role and you will act as a primary point of contact for clients, intermediaries, and internal stakeholders, ensuring that all statutory and regulatory obligations are met accurately and efficiently.

Job specification

Meeting Administration:

Coordinate and maintain corporate calendars for assigned clients.
Schedule board and committee meetings in line with client and internal requirements.
Draft and circulate agendas in collaboration with stakeholders.
Gather and collate supporting documentation for meetings.
Prepare and distribute complete board packs ahead of scheduled meetings.
Attend meetings (virtually) and ensure proper documentation is in place.
Support the full board meeting process including minute preparation and follow-up on action points.
Track and ensure timely signing of meeting minutes post-meeting.

Minute Drafting:

Draft clear, accurate, and concise meeting minutes that reflect key decisions and discussions.
Capture essential meeting points in a professional and neutral tone.
Distribute drafted minutes for review, approval, and finalisation.

Statutory Compliance & Filings:

Monitor statutory filing deadlines for your client entities and ensure timely submission.
Assist with the preparation and filing of necessary corporate documentation with regulatory authorities.
Ensure full compliance with jurisdiction-specific laws and governance obligations.
Liaise with relevant authorities or platforms to retrieve or file statutory documents when needed.

Maintenance of Statutory Records:

Maintain up-to-date statutory registers (e.g., Register of Directors, Members).
Ensure accurate record-keeping in electronic filing systems and document repositories.
Assist with updating internal policies and procedures relevant to document management and compliance.

General Administration & Governance Support:

Develop a working knowledge of client structures and applicable legal frameworks.
Draft corporate governance documents such as resolutions, notices, and confirmations.
Maintain accurate tracking tools for document statuses, filing schedules, and board pack progress.
Compile documents for signature and manage the process through platforms such as DocuSign.

Client Communication & Liaison:

Act as the first point of contact for assigned clients and relevant intermediaries.
Respond to internal and external inquiries in a timely, professional, and accurate manner.
Build strong relationships with clients, stakeholders, and the Luxembourg-based team.
Liaise closely with the Legal and Compliance teams as needed to support governance activities.

Client Portfolio Management:

Manage a range of client types, from standard to more demanding portfolios.
Take responsibility for complex meeting types where applicable, with guidance as needed.
Prioritise work based on deadlines, regulatory requirements, and client expectations.

Quality Assurance & Self-Management:

Conduct thorough self-reviews before submitting work to ensure accuracy and completeness.
Maintain regular updates with stakeholders regarding task statuses and upcoming deadlines.
Take ownership of personal deadlines and proactively escalate when support is needed.
Uphold the company’s internal standards, KPIs, and quality expectations.

Contribution to Team Culture & Operational Excellence:

Actively contribute to a positive, respectful, and collaborative team culture.
Remain adaptable and solutions-oriented in a fast-paced and evolving environment.
Participate in continuous improvement initiatives by providing suggestions for process enhancements.
Collaborate across departments to ensure seamless service delivery and efficient workflows.

Skills Required

Minimum of 1 years’ experience in a corporate administration or company secretarial role.
Familiarity with board governance processes and statutory requirements.
Knowledge of Luxembourg company law or similar legal frameworks is advantageous.
Experience working with digital governance tools such as board portals is preferred.
Proficient in Microsoft Office Suite, particularly Outlook, Word and Excel.
Strong written and verbal communication skills.
Exceptional attention to detail and commitment to high-quality work.
Ability to manage multiple tasks and prioritise effectively.
Resilient and adaptable in a dynamic, changing work environment.
Comfortable liaising with senior professionals including board members and legal advisors.
Strong relationship-building and interpersonal skills.
Willingness to learn and take ownership of client deliverables.

What you will get in return

A genuinely unique opportunity to be part of an expanding large global business;
Competitive remuneration commensurate with skills and experience;
Training and development opportunities.

Click here to apply

End User Technology Team Lead X2

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Job Summary

The EUT Team Lead will be part of the EUT leadership team, ensuring the successful delivery of projects and the continuous improvement of processes. This role involves both technical and managerial responsibilities, requiring a strong technical background and leadership. The EUT Team Lead will report to the Head of EUT.

Key Responsibilities

Lead and manage a team of EUT engineers, providing guidance and support to team members.
Oversee project planning, execution, and delivery, ensuring projects are completed on time and within budget.
Collaborate with other departments to align engineering goals with organizational objectives.
Conduct regular team meetings and performance reviews to monitor progress and address any issues.
Foster a positive and productive work environment, encouraging professional development and continuous learning.
Ensure compliance with Apex standards and policies.
Address and resolve technical issues promptly, ensuring minimal disruption to business operations.
Identify opportunities for process improvements and implement best practices to enhance efficiency and effectiveness.
Manage relationships with external vendors and service providers.
Prepare and present regular reports on IT project status, team performance, and other key metrics to senior management.

Qualifications/Skills

Proven experience in a leadership role within a tech team.
Strong project management skills, with the ability to manage multiple projects simultaneously.
Good interpersonal skills, with a focus on listening and questioning skills.
In-depth knowledge of EUT systems and technologies.
Strong organizational skills and attention to detail.
Good written and communication skills in English.
Experience with documentation and improving SOPs and other process documents.
Good customer focus, and excellent timekeeping are key requirements of the role.
Good problem-solving abilities and capability to work in a team environment.

Click here to apply

CRM Technology Manager

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Job Summary: The CRM Technology Manager will be responsible for overseeing the implementation, management, and optimisation of Salesforce and related technology solutions. This role requires a strategic leader with a deep understanding of Salesforce functionalities and the ability to drive efficiency and effectiveness across the organization.

Reports to: Head of Enterprise Applications

Key Responsibilities:

Manage Salesforce Systems: Oversee the implementation, configuration, and maintenance of Salesforce EcoSystem (Including Xactly/Pardot) ensuring they meet the organisation’s needs.
Team Leadership: Lead a team of CRM specialists, providing guidance, support, and development opportunities.
Process Improvement: Partner with various departments to identify and implement process improvements, leveraging Salesforce capabilities.
Project Management: Manage Salesforce-related projects, including system upgrades, new module implementations, and integrations with other systems.
Stakeholder Engagement: Collaborate with key stakeholders to understand their needs and ensure Salesforce solutions align with business objectives.
Compliance/Audit and Security: Ensure Salesforce system comply with regulatory/Audit requirements and maintain high standards of data security and privacy.
Training and Support: Develop and deliver training programs for end-users and provide ongoing support to ensure effective use of Salesforce.

Qualifications:

Experience: Proven experience in managing Salesforce systems and associated plaforms including implementation and optimisation.
Leadership: Strong leadership skills with experience in managing and developing a team.
Technical Skills: Proficiency in Salesforce and related technologies.
Project Management: Demonstrated ability to manage complex projects and deliver results on time and within budget.
Communication: Excellent communication skills, with the ability to engage and influence stakeholders at all levels.
Problem-Solving: Strong analytical and problem-solving skills, with a focus on continuous improvement.
Education: Bachelor’s degree in Human Resources, Information Technology, or a related field. Salesforce certification is a plus.

About You:

You have a deep understanding of Salesforce processes and how they can be optimised
You are a strategic thinker with the ability to translate business needs into effective Salesforce configuration.
You are passionate about leveraging technology to drive efficiency and improve employee experiences.
You are a collaborative leader who can build strong relationships with stakeholders and inspire your team to achieve their best.
Strong knowledge of Salesforce. Having led or been part of an implementation of Salesforce and managed the system once live is a must.
Experience with Integrations, Reporting, Projects and Security is a must.
Experience with reviewing system configuration before moving changes to production.
Able to manage and prioritise the work of a team across multiple systems.
Experienced in Salesforce transformation projects/ programmes where you’re implementing systems and improving processes through process re-engineering.
Good experience in educating stakeholders regarding Salesforce related processes and how they translate to wider business impacts.
Able to identify problems, define the root cause, determine the solution and propose the solution.
Able to translate technical expertise into solutions and process guidance to implement improvements or address user issues.
Able to map processes, outlining risks and controls.
Experienced in data analysis, data manipulation and reporting.
Experience in managing system budgets and exercising cost containment/ cost reduction
Excellent analytical, quantitative, problem-solving, critical thinking skills with a keen attention to detail

Click here to apply

Business System Specialist

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Job Specification

Maintain and support the FA, CA, IA applications
Support and develop Allvue Accounting reports
Participate in data related projects and interfacing with third party systems
Format report in the requested layout and file format
Extract data from the application database (snowflake, BI Hub)
Configure and set-up the system according to Business Requirements
Monitor, troubleshoot and analyse issues within the System
Assist in client on-boarding and new project implementation
Prioritization of daily tasks based on users’ needs
Perform other tasks as necessary to support team development
Collaborate with teammates from across the group

Skills Required

Prior experience in support Allvue products would be considered a strong asset

3-5 years of experience in customer service / support desk in a financial services organisation

Experience in Business Intelligence, data warehousing and reporting technologies highly appreciated – Power BI, Snowflake, SQL, Power Automation

Experience with databases and programming/reporting languages – SQL, DAX, PowerQuery, Power BI Report Builder

Standard skills of Excel

Accounting / Fund Admin knowledge a plus

Good written and verbal communications skills (English)

Proactive and eager to learn

Performance and process driven mindset

Highly motivated with ability to multitask

Strong analytical and problem-solving skills

Click here to apply

Senior Administrator – Company Secretary

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Description

We are seeking a detail-oriented Senior Administrator to join our Governance / Company Secretarial team. In this role, you will be responsible for providing high-quality administration and company secretarial services to a dedicated client portfolio, ensuring full compliance with all relevant statutory obligations.

The successful incumbent will serve as a key support to junior team members, offering daily guidance, mentoring, and on-the-job training. You will act as a first reviewer of outputs, support the Assistant Manager in delivering operational excellence, and play an active role in meeting internal performance goals and client service standards.

Job specification

Client Governance & Meeting Administration:

Coordinate the full board and committee meeting cycle: scheduling, agenda drafting, board pack collation, meeting attendance, and minute finalization.
Ensure meeting action items are completed and documented timeously.
Maintain and update corporate calendars and action point logs for allocated clients.
Ensure minutes are signed within required timelines and distributed accordingly.

Minute Drafting & Review:

Draft clear, accurate, and concise minutes that capture discussions and decisions.
Act as first reviewer of minutes prepared by team members, providing constructive feedback and ensuring alignment with client and internal standards.
Conduct self-review of your own drafted minutes prior to escalation for second-level review.

Statutory Compliance & Record-Keeping:

Monitor and manage statutory filing requirements in line with relevant legislation and internal deadlines.
Maintain accurate and up-to-date statutory records (Registers of Members, Directors, etc.).
Draft and submit corporate documentation to regulatory bodies as required.
Ensure corporate data integrity through diligent record-keeping and system maintenance.

Client & Stakeholder Engagement:

Act as the first point of contact for client-related governance queries within your portfolio.
Foster strong working relationships with clients, legal advisors, and internal teams including the Luxembourg office.
Liaise with Transfer Agents and ensure timely submission of documentation for regulatory deadlines.

Team Leadership & Mentoring:

Provide day-to-day guidance, mentorship, and support to Administrators and new joiners.
Lead training sessions on governance, compliance processes, and best practices as agreed with the Assistant Manager.
Oversee team workload coverage, especially during leave periods or peak deadlines, and support weekly team planning.

Operational Efficiency & Contribution to Organizational Goals:

Actively contribute to continuous improvement by identifying and helping implement process efficiencies.
Align with company-wide objectives, including data excellence, service delivery, and positive culture building.
Uphold the company’s service standards, KPIs, and internal SLA expectations.
Promote a positive and solutions-driven team culture by encouraging open communication and collaboration.

Skills Required

Minimum 3 years’ experience in a full Company Secretarial or governance-related role.
Strong working knowledge of corporate law, regulatory filings, and board governance processes.
Experience working with clients across multiple jurisdictions (e.g., Luxembourg) is advantageous.
Proficiency with minute-taking, corporate calendars, and governance documentation tools.
Experience with workflow tracking platforms is a advantageous.
Strong technical knowledge of governance and statutory compliance.
Exceptional attention to detail and ability to self-review work.
Excellent verbal and written communication skills.
Ability to work independently while contributing to a wider team.
Proactive problem-solver with a solution-oriented mindset.
Proven time management and organisational skills.
Strong interpersonal skills with the ability to build relationships with clients and internal stakeholders.

What you will get in return

A genuinely unique opportunity to be part of an expanding large global business;
Competitive remuneration commensurate with skills and experience;
Training and development opportunities.

Click here to apply

Report Developer

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

The Report Developer will form part of our existing development team. The candidate would need to design, develop, and optimize business reports using Windward Report Builder and migrate reporting platform to SSRS / PowerBI. The ideal candidate will work closely with stakeholders to understand reporting requirements and develop data-driven

solutions.

The successful applicant will work with international development and project teams.

Experience working with Agile and DevOps methodologies would be preferable.

Job Specification

• Design, develop, and maintain custom reports using Windward Report Builder.

• Work with SQL and PL/SQL to extract, transform, and manipulate data for

reporting purposes.

• Develop and optimize Python/Django-based reporting solutions.

• Collaborate with business users and stakeholders to gather and analyze

reporting requirements.

• Ensure report accuracy, performance, and scalability.

• Troubleshoot and resolve issues related to report generation and data

inconsistencies.

• Maintain proper documentation of reporting processes, data models, and

queries.

• Stay up to date with best practices in data reporting and visualization.

Skills Required

• 5+ years of experience in Report development using Windward / PowerBI / SSRS.

• Strong proficiency in SQL and PL/SQL for database querying and optimization.

• Hands-on experience with Windward Report Builder, or similar, for designing

and generating reports.

• Familiarity with data warehousing concepts and reporting best practices.

• Ability to analyze complex datasets and create meaningful, user-friendly reports.

• Strong problem-solving skills and attention to detail.

• Ability to work independently and collaborate effectively in a team environment.

Skills Desirable

• Degree/Diploma in Development or technical field

• Knowledge/experience working within Financial Services

• Knowledge of cloud – Azure experience (Azure Certifications are advantageous)

• Knowledge of working with in an Agile and DevOps environment

Click here to apply

Senior Application Support

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Senior Application Specialist
The primary responsibility of the Senior Application Specialist is to further provide all necessary assistance for maintenance, installation of software applications to support the daily business and optimize constantly the current business processes. It includes performance optimization, update installation, troubleshooting actions.including the peripheric solutions. Further development of process including the development of scripts is also part of the scope.
The person must have the ability to work as part of a team within IT as well as in collaboration with end-users by taking over user request and issues solving activities. He must be able to understand requirements, design and document appropriate solutions and contribute to implement them if required to satisfy the users’ needs.
The successful applicant will work with international development and IT Operation and Support team for financial solution. Experience working with Agile and DevOps methodologies would be preferable.

Job Specification
• Maintenance and support of the Applications landscape including reporting
solution / interface
• Ensure adherence to change management and release management procedures
• Working closely with other team members and end users
• Contribution of releases in collaboration with development teams
• Support the development of customer centric systems and processes in
collaboration with other business teams to deliver best in class customer
experiences
• Ensure the application support included front end, middle ware and back-end
system.
• Close attention to detail and diagnostic skills / ability to logically think problems through to a final resolution
• Participate actively to testing phase for new application development,
enhancement.

Skills Required
• A minimum of 5 or more years’ experience in the field of IT application support, in financial sector.
• A concrete experience in the execution of Change and Release Management
• A solid general understanding of IT (e.g. Applications landscape components and business applications) and experience with the support and operation or
engineering of IT services
• Knowledge in Core Banking solution like (Olympic Banking System) is advantage
• Experience in tolls like (SWIFT, FIX etc)
• Experience with enterprise reporting tools like SSRS and financial reporting
applications like Abacus.
• Experience with ticketing tools like Service Now is an advantage
• Capacity to understand / create scripting (Linux/Solaris, Power shell, …)
• Experience in SQL / PL SQL is advantageous.
• Experience in FTP, SFTP solutions like Globalscape is advantageous.
• Process design and implementation experience
• Continuous improvement mindset
• Ability to clearly communicate to both technical and business stakeholders.
• Fluent communication skills in English – both written and verbally, German
and/or French advantageous

Click here to apply

System Implementation Specialist

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Job Specification

Analysis of client’s system requirements pre implementation
Assist with new clients’ onboardings and new systems implementation projects
Provide Business As Usual support for ongoing matters on Portals Maintain Investor Portals configuration and setup to optimize systems according to business requirements
Manage vendors actively for development and enhancements Monitor, troubleshoot and analyze issues within the Investor Portals
Assist in client onboarding and new systems implementation projects
Assist in training the business users and updating training guides
Any other duties in the scope of the role that the company requires

Skills Required

B.Com or similar tertiary business study with Information Technology exposure
1 – 5 years’ experience within the financial industry (preferable)
Experience in accounting/ financial sector; An aptitude for working with systems
Experience in a fund accounting system advantageous
Project management
Excellent Communication Skills
Strong team player
Solution orientated & strong problem-solving skills
Highly organized and attention to detail
Must show initiative to constantly improve processes
Ability to prioritize issues at company level
Good understanding of operational controls framework.