Scheduler Assistant

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To apply, click on the link at the end of the posts and all the best with your applications

Permanent contract
Full-time
From 220R to 250R gross/year
Less than 2 years of experience (Entry level)
High school diploma, A levels, GED, GCSE
Schedules & Planning Agent

BOC has exciting opportunity for an individual to join our dynamic team,if this is you,we want you!

Mission

Purpose

To support the Scheduling Manager and all other Schedulers to daily manage work permit application and Facilitate / Assessments of Person-In-Charge training.

Principal Accountabilities

To participate to ensure Gautrain availability to a standard that will ensure maximum operational efficiency and maintain standards of product quality and service.
To provide Schedule of all works including but not limited to Core / Non-core maintenance work.
To implement and apply the Work permit process.
Facilitate / Assessment of PIC – (Person-In -Charge) training.

Specific Responsibilities

Perform work as given by SMART objective and promoting team spirit.
To realize the Work Permit (WP) management process.
Assist Scheduling manager with all administrative duties.
Handle all administrative tasks effectively but not limited to – Setting up meetings, Filing (inclusive of document control system updates), Minute taking, Issue and distribute minutes of meetings.
Process Timesheets timeously
Support to draft formal correspondences – compile and review letters.
Update PIC/Applicants data list on a weekly basis and ensure that all relevant information is always updated. Scan and load all documents of each PIC`s on SharePoint and save under the POE folder.
Issue competent PIC`s with unique PIC number when found competent after training.
Manage records in Division storage systems – SharePoint, PaperTrail etc.
Compile and manage applicable work processes and procedures for better scheduling management.
Manage purchase requisition and orders in the Procurement Sage system including placing orders on instructions.
Perform duties in line with agreed business focus areas
Ensure a copy of safety file approval letter gets provided and loaded on to SharePoint before evaluating any work permits to contractors.
Compile and update daily / weekly the Track Possession planning sheet.
Compile and update daily / weekly the Emergency shaft schedule sheet.
Manage and load Maintenance Trains safety certificates on SharePoint and work permit management system.
Update certified operators for each Maintenance Trains on the work permit management system.
Issue notice (when required) on the information scroll bar located on the work permit management system.
Support Scheduler / Manager with the Track Possession and Planning – Compile and issue weekly Engineering works safety planning
Review of Hot works permits and ensure competent fire watch person allocated to the works and all other safety critical certification.
Schedule Electrostar test runs during Engineering hours.
Support Scheduler / Manager with Isolation Planning and Scheduling – Compile and issue weekly isolation numbers
Support OCC / SCC during degraded mode to Authorise and surrender work permits
To participate with inputs on implementation / update of the work permit rules.
Facilitate and Assess work permit web page training (Internal and External)
To realize new revision of Person in Charge (PIC)Training
Facilitate and Assess Person in Charge (PIC) Training
Support Scheduler / Manager with to update PIC presentation and training material after each rule book update.
Initiate suggestions to improve the Work Permit management / controls and information system.
Develop Monthly work permit Reporting / Statistics
Have authority against subcontractors – blacklisting and issue penalties.
Update blacklisting register and follow-up responsible manager on open items.
Bi-weekly review/update of the noncompliance work permits rules (Late/Not surrender and Abandoned work permits)
Assist in controlling subcontractors and submit input to maintenance supervisors to enforce penalty where applicable.
Issue OCC / SCC and station staff with a manual work permit sheet when there is scheduled IT down time.
Abide to general housekeeping rules.
Perform ongoing Work Permit and Health and Safety inspections (day and night)
Undertake any other duties as assigned.