ADMINISTRATIVE SUPPORT STAFF

POST 39/12 : ADMINISTRATIVE SUPPORT STAFF REF NO: DBE/32/2023
(12 Months Contract with an option to renew)
G2G Project implemented by the Department of Basic Education (Pretoria)
SALARY : R359 517 per annum
CENTRE : Pretoria

REQUIREMENTS

Applicants must be in possession of a Senior Certificate or equivalent qualification; English and Accounting as passed subjects; A three-year post matric qualification will be an added advantage; 2 years’ experience in office administration; Experience in arranging and maintaining an effective filling
system both electronic and hard copies; Good working knowledge of Microsoft Word, Excel, Access, Power Point and Outlook; Knowledge of administrative principles and procedures; Good organisational skill; Analytic and problemsolving skills; Ability to work with diaries; Multilingual and ability to multitasking; Report writing and organisational skills; Ability to take minutes; Ability
to work under pressure and over time; Ability to work effectively both individually and collectively with G2G team within guidelines; Ability to demonstrate creativity and energy; Attention to detail; A valid driver’s license and be willing to travel extensively.

DUTIES

The successful candidate will be responsible for providing administrative duties as well as secretariat support to the G2G project Lead and team; Preparing relevant project documents; Following up on project documents with other internal DBE offices and implementing provinces; Overseeing the
general office operation and maintain the office administration condition; Purchasing office supplies and equipment; Maintaining proper stock levels and arranging repairs for equipment; Managing and following up on logistics for the project activities and G2G staff; Obtaining the necessary travel VAS hotel
reservations and other support needed; Setting up meetings and booking venues; Receiving visitors and arranging catering, managing travel and claims expenditure, taking minutes and keeping records of meetings; Making and receiving calls; Photocopy documents and supporting the Directorate Health
Promotion when required.

ENQUIRIES : Ms N Kumalo Tel No: (012) 357 3398/Mr M Segowa Tel No: (012) 357 4291
NOTE : All shortlisted candidates may be expected to demonstrate their skills in a short task as part of the interview and will be subjected to a security clearance. The successful candidate will have to sign an annual performance agreement.

DEPARTMENT OF BASIC EDUCATION

The Department of Basic Education is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote equity through the filling of all numeric
targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication
of race, gender and disability status is required. Preference will be given to underrepresented groups as
per the DBE Employment Equity Targets. Women and people with disabilities are encouraged to apply.

APPLICATIONS : Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to:
The Department of Basic Education, 222 Struben Street, Pretoria. Please visit
the Department of Education’s website at www.education.gov.za.

FOR ATTENTION : Ms N Kumalo/Mr M Segowa
CLOSING DATE : 17 November 2023

NOTE

Applications must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification. The Z83 must be completed in full and page 2 duly signed. A clear indication
of the post and reference number that is being applied for must be indicated on your Z.83. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae. (only). Certified copies of qualifications and other
relevant documents will be requested from shortlisted candidates on or before
the day of the interview. Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process.
The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may
be associated with. Applicants who do not comply with the requirements outlined above, will not be considered. Applications received after the closing date and e-mailed or faxed applications will not be considered.

All the best with your applications