LAND DEVELOPMENT OFFICER

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To apply, click on the link at the end of the posts and all the best with your applications.

INTERNAL AND EXTERNAL ADVERTISEMENT
DEPARTMENT: INFRASTRUCTURE SERVICES

Applicants are hereby invited from suitably qualified and experienced persons for the following
vacant permanent position:

POST: LAND DEVELOPMENT OFFICER
SALARY TK: 9
SALARY SCALE: R 245 652 – R 322 428
QUALIFICATION AND EXPERIENCE REQUIRED

QUALIFICATION AND EXPERIENCE REQUIRED

ND: Town and Regional Planning/Land Survey/Construction Management NQF Level 6
Computer literacy- Office applications
Registration with SACPLAN as a Candidate Town and Regional Planner
12 months relevant experience
Clean criminal record (proof must accompany application).

CORE RESPONSIBILITIES
ADMINISTRATION AND SYSTEMS- LAND USE MANAGEMENT
PROCEDURES, SYSTEMS AND CONTROLS

Controls the implementation and application of administrative procedures, systems and
controls to support functional requirements, by

Attending to and monitoring the execution of activities associated with maintaining
manual and electronic departmental information and records systems (project
database) and/ or, seeking approval on alternative approaches to improve efficiencies
in receiving, storing and accessing functional records.
Receiving Land Use Planning applications from the registry department pertaining to
Rezoning, Subdivision, Consent Use, Departure and Consolidation etc.
Maintaining that all the Land Use applications are correctly completed and all
information pertaining to the application is captured accurately.
Attending to the securing of Land Use data files and application system software.
Establishing and maintaining a Land Use project database and maintaining accurate
project records.
Receiving and maintaining the completion of Land Use projects schedules in terms of
target dates.
Attending to any constraints which may prohibit the successful completion of specific
project.
Attending to the Advertising of developmental applications.
Maintaining that the system design and programming standards are to be used in the
development of systems.
Attending to the internal filing system, attendance registers and processing project
applications.
Prepare and Administer Municipal Planning Tribunal (MPT) meetings.
Implement & apply SPLUMA legislation.
Enforce SPLUMA By-law and policy.
Interface with the applicant & public.
Professional report writing.

In order to ensure adequate support is made available to enable the accomplishment of
specific administrative reporting deadlines.

ADMINISTRATIVE APPLICATIONS
INFORMATION MANAGEMENT AND REPORTING

Monitors the consolidation, processing and presentation of functional project information
by:

Processing land applications received and verifying the land/ erven and submitting to
the relevant committee (compilation, discussions, minutes, distribution etc.).
Addressing daily queries e.g. possible availability of land, developments, how far the
processes are, etc.
Processing daily new applications from members of the public submitting applications
for the purchasing of Municipal properties, including residential for building houses,
business land for development of businesses, building of churches, agricultural land
for emerging farmers, and for development of new schools by the Department of
Education and Public Works.
Updating the Town Planning register and following up on errors sent in or problems
encountered in the application processing.
Issue zoning certificates and confirm existing zoning rights using GIS and OVVIO.
Administering quotations, requisitions and orders through obtaining quotations on
request, issuing requisitions, placing the order with relevant with suppliers through the
generation of order number/s, and receiving and signing for order/s on arrival.
Verifying processed information related to transactional activities with respect to
functions of the Department (service orders, etc.).
Checking the accuracy of the allocation of transactional information against the
financial provisions and parameters on the system (vote numbers), querying and/ or
resolving deviations through approvals obtained from functional heads within the
Department.
Maintaining and updating databases, adjusting information in accordance with
approved changes and, selecting and extracting standard reports or creating specific
reports to provide for scenarios (performance, trends, etc.).
Processing of Land Use applications from receiving, advertising and sending letters to
property owners.
Providing information relevant for forward planning and budgeting through the
presentation of detailed reports and explanations on the administrative requirements
and procedural applications associated with maintaining adequate levels of support.
Managing customer relationships through attending to customer queries and/ or
complaints and liaising with other departments to resolve customer queries.

In order to ensure administrative processing, recording and reporting requirements related to
specific activities are attended to, in accordance with deadlines and/ or established
procedures.

INFORMATION RECORDKEEPING

Maintains and access records of discussions, instructions and correspondence by:

Referencing project source documentation, reports and/ or instructions using
alphanumeric sequential codes, to facilitate retrieval.
Updating files inserting current and relevant information and seeking approval on the
destruction of old or outdated correspondence/ documentation.
Coordinating and controlling technical equipment, maintaining the proper registers.
Retrieving supporting documentation and records to facilitate and support query
resolution. In order to ensure records and related information are maintained and
details/ correspondence supporting specific processes and decisions are accessible
and made available to facilitate the execution of necessary actions.

GENERAL FUNCTIONS
DEPARTMENTAL SUPPORT

Performs specific activities associated with providing support to line functions, by

Responding and resolving queries regarding land use planning Schedules, dates,
times and place for meetings
Preparing notices and correspondence for circulation, referring to drafts, formatting and
checking/ editing grammar and submitting completed documents for approval.
Coordinating and distributing complete reports to the Town Planner.
Receiving and Processing of various Land Use applications.
In order to ensure adequate support is made available to enable accomplishment of service
delivery objectives and standards.

COMMUNICATION & REPORTING
INTERNAL & EXTERNAL COMMUNICATION

Implements communication strategies with intra and inter-departmental management staff and
external stakeholders by:

Receiving daily instructions from the Town Planner pertaining to administrative duties.
Managing customer relationships through attending to customer queries and/ or
complaints and liaising with other departments to resolve customer queries.
In order to ensure information, advice or opinions on relevant matters is made available and/
or communicated through the various mediums and accurately interpreted through the
provision of adequate and clear explanation.
All applicants must complete the official Dr Beyers Naude Local Municipal application form
which must be accompanied by a detailed curriculum vitae plus certified copies of all
qualifications not older than two months and at least two recent testimonials which must reach
the Human Resources Officer, (Mrs.H.C.Wessels) at the following addresses: Dr Beyers
Naude Local Municipality, P.O. Box 71, Graaff-Reinet, 6280, Email: recruitment@bnlm.gov.za
not later than Thursday, 19 March 2025. Late, applications will not be considered. The
municipality is committed to the provisions of the Employment Equity Act in its
Recruitment/Employment policies. Applicants who have not been contacted within six weeks
from the closing date of the advert should consider themselves unsuccessful, applicants
should also consider themselves unsuccessful when not contacted six weeks after the
interviews. Canvassing of councillors or officials in respect of the position will lead to the
disqualification of the applicant. Council reserves the right to fill or not to fill the vacancy.