Personal Assistant to the Chief Executive Officer

To apply, click on the link at the end of the posts and all the best with your applications.

Total salary package: Negotiable
(Ref.WS08/032025)
Centre: Head Office, Centurion

Job Summary:

• To provide professional and efficient administrative support to the Chief Executive Officer,
  secretariat support to the Executive and Management Committees, coordinate preparatory
  activitiesfor Board meetings, oversee the administrative processesin the CEOs Office inclusive
  of budget administration, procurement, asset management and records management.
• The incumbent of this role is further responsible for maintaining the CEOs diary, arranging
  international and domestic travel, serving as focal contact point for the CEO and is responsible
  for ad hoc activities as they may arise in the CEOs office inclusive of part-taking in audits and
  assisting other departments as required.

Key Performance Areas:
Adminisstrative Support to the CEO

• Managesthe Executive’s diary and schedules meetings in line with the CEO’S availability.
• Manage the office in the absence of the Executive
• Deal with stakeholder queries and complaints and where applicable, re-assign them to the
  relevant division
• Provide proper and timeous customer and stakeholder feedback.
• Coordinate performance management for CEOs direct reports.
• Coordinate the CEOs Performance Assessment by compiling POE in consultation with
  internal stakeholders

Meeting Coordination and Hosting Secretarial support to Executive and Management
Committees

• Schedule monthly, quarterly and ad-hoc Executive and Management committee meetings
• Drafts meeting agendas and ensures the timeous distribution of meeting packs
• Preparing reports, minutes, presentations, Board packs and correspondence accurately
  and swiftly
• Accurate minute-taking and timeous distribution of the minutes and matters arising from
  meetings
• Keeps record of resolutions and follows up on action items from meetings to ensure
  completion within stipulated deadlines
• Organising the requisite refreshments/catering for meetings, where necessary

Office Support

• Managing the CEO’s inbox, screening all correspondence and actioning them where
  appropriate and where relevant. Ensures that the CEO actions the items that need his
  attention timeously and providing reminders
• Co-ordinate all correspondence to be submitted to and from the office of the CEO.
• Answering and screening telephone calls and where applicable, forwarding these to the
  relevant employees for actioning
• Accurate record keeping and filing of all documents
• Ensuring that classified and confidential documents are kept safely
• Typing and quality control of official correspondence, including letters, memorandums,
  power point presentations and general correspondence forinternal and external purposes
• Coordinates logistical arrangements for the Executive in line with procurement processes
• Develops a database of contacts and updates same regularly to ensure current information
• Management of paymentsfrom the office including creation ofrequisitions and budgeting
• Professional reception of the executive’s visitors and all ancillary arrangements.
• Ad hoc duties and assignments as required by the Chief Executive Officer.

Travel Arrangements

• Manage the CEO’s (or any other team members) international and domestic travelling
  arrangements, including – passport application, flights, accommodation, car hire/shuttle
  services, itinerary and where applicable visa applications, and so forth.
• Assist with the processing and submission of travel claims upon the Executive’s return.
• Administer subsistence and travelling claims for the CEO.

Stakeholder Management

• Act as the point of contact among executives, employees, clients, and other external
  partners
• Coordinate the function’s compliance and annual submissions e.g., Declarations of
  Interest, requests from auditors, performance agreements and assessments, APP reports,
  and so forth.

Minimum Requirements and Attributes:

• A relevant Administration or Secretarial qualification.
• At least 5 years of relevant experience in an executive support role.
• Understanding of corporate governance
• Knowledge and experience related to Board submissions

Please Note:
Enquiries for the above-mentioned positions must be directed to: Ms. Thembisa Bixa, at Tel.
(012) 367 6208.

Register as user on our website using this link: https://www.weathersa.co.za/home/vacancies
to apply for the above position and upload your (Comprehensive CV with certified copies of qualifications

Closing Date: 04 April 2025.
Note: Recruitment Agency applicantsubmissions will not be considered.

Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE
position and preference will be given to females, Africans, Indians and Coloureds (AIC).
Correspondence will be limited to short listed candidates only. Candidates who have not been
contacted within 3 months after the closing date of this advertisement, please accept that your
application was unsuccessful. The organisation reserves the right not to fill this position. The South
African Weather Service is an equal opportunity employer.

Record Reference HCM-ADVERT- PA-TO- CEO

Click here to apply

We wish you all the best with your applications