ADMINISTRATIVE SUPPORT: OFFICE OF THE CEO

GOVERNMENT PENSIONS ADMINISTRATION AGENCY (GPAA)

APPLICATIONS : It is mandatory to email your application (comprehensive CV and new Z83 completed and duly signed) to Recruit4@gpaa.gov.za quoting the reference number in the subject heading of the
email.

CLOSING DATE : 13 June 2025 before 12h00 noon. No late applications will be considered.

NOTE : Take note of the disclaimer mentioned on each advert. It is mandatory that applications which
consist of a signed Z83 and comprehensive CV be emailed to the respective email addresses
indicated on each advert. Ensure that you use the correct inbox/email. Applications send to the
incorrect inbox will be deemed a regret. Ensure to sign your Z83 before you scan it. Please use
your signature or valid e-signature and not your name written in block/typed print. A Z83 not
signed will be deemed a regret. From 1 January 2021, a new application for employment (Z83)
form will be effective and if the old Z83 is used, it will be deemed a regret. Should an individual
wish to apply for a post after 1 January 2021, he/she will be required to submit the new
application for employment form which can be downloaded at www.dpsa.gov.za-vacancies or
http://www.gpaa.gov.za Requirements: Applications must be submitted on the new form Z83 as
indicate above (signed and scanned). The relevant reference number must be quoted on all
documentation and on the subject heading of the email. An application should consist of (a) a
comprehensive and detailed CV (specifying all experience and duties, indicating the respective
dates MM/YY as well as indicating references with full contact details) and (b) a duly completed
Z83 (refer to Circular No 19 of 2022 in this regard) only. Failure to submit the above documents
will result in the application not considered and deemed a regret. The candidate must agree to
the following: Shortlisted candidates must avail themselves for a virtual or in-person panel
interview at a date and time determined by the GPAA. Note that certain information contained
in the application (CV and Z83) may be verified through the request for official documents and
or other methods of verification and proof (when shortlisted). The certification of all supporting
documents will be expected of the shortlisted candidates only. Applicants must note that preemployment checks and references will be conducted once they are short-listed and the
appointment is also subject to a positive outcome on these checks, which include but not limited
to: security clearance, security vetting, qualification/study verification, citizenship verification,
financial/asset record check, previous employment verification and criminal record. Applicants
will be required to meet vetting requirements as prescribed by Minimum Information Security
Standards. It is the applicant’s responsibility to have foreign qualifications evaluated by the
South African Qualifications Authority (SAQA). Correspondence will only be conducted with the
shortlisted candidates. If you have not been contacted within six (6) months after the closing
date of this advertisement, please accept that your application was unsuccessful. The candidate
must take note of: It is the GPAA’s intention to promote equity (race, gender and disability)
through the filling of this post(s) with a candidate whose transfer / promotion / appointment will
promote representativeness in line with the numerical targets as contained in GPAA’s
Employment Equity Plan. For applications on salary levels 11 – 15, the inclusive remuneration
package consists of a basic salary, the state’s contribution to the Government Employees
Pension Fund and a flexible portion in terms of applicable rules. SMS will be required to undergo
a Competency Assessment as prescribed by DPSA. All candidates shortlisted for SMS positions
will be required to undergo a technical exercise that intends to test the relevant technical
elements of the job. One of the minimum requirements for SMS is the pre-entry certificate. For
more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-preentry-programme/ The GPAA reserves the right to utilize practical exercises/tests/competency
assessments for non-SMS positions during the recruitment process (candidates who are
shortlisted will be informed accordingly) to determine the suitability of candidates for the post(s).
The GPAA reserves the right to cancel the filling/not to fill a vacancy that was advertised during
any stage of the recruitment process. The successful candidate will have to sign and annual
performance agreement and will be required to undergo a security clearance.

POST 18/13 : ADMINISTRATIVE SUPPORT: OFFICE OF THE CEO REF NO: ADMS/CEO/2025/04-1P

CENTRE : Pretoria Head Office

REQUIREMENTS : A three- year National Diploma | Degree or equivalent three-year qualification (with minimum 360 credits) in Public Service Administration | Office management or relevant coupled with a
minimum of three (3) years demonstrated/practical experience within an Office Management
environment. Computer literacy that would include a good working knowledge of Microsoft
Office products. Knowledge of prescribed Regulations and Policies, PFMA, National Treasury
Regulations, Knowledge of Public Service Regulations and other Government prescripts,
Analytical skills, Problem solving skills, Communication skills (written and verbal), Planning and
organizing skills, Report writing skills, Assertive, Proactive, Quality driven, Team player, Ability
to work independently.

DUTIES : The incumbent will be responsible for a wide variety of tasks which includes but are not limited
to the following: Manage and maintain an efficient administrative system for the coordination of
work within the CEO’s Office. Ensure an effective and efficient registry system is in place.
Overall management of the document management system within the Office of the CEO.
Implement and maintain records management system as per approved file plan. Assist with the
development and implementation of a disposal programme in the Office of the CEO. Monitor
overall document flow – prioritize and determine turnaround time in consultation with DD: Office
Manager. Monitor operation and effectiveness of filing system. Manage follow-up reports, draft
responses to some of the correspondences addressed to CEO as directed. Assist with the
organization and planning of governance structured meetings, assist with the facilitation and
coordination of all regulated governance structures’ meetings, provide secretariat support to
meetings, assist with the preparation, packaging, circulation of agendas, and minutes of
meetings. Assist with the development of a decision follow up report of all regulated governance
structures including CEO’s oversight meetings. Conduct proper Document Management
practices. Transcribe and type written and dictated communication. Review, annotate, register,
classify, prioritize and distribute incoming correspondence, reply to correspondence of routine
nature. Prepare and review submissions. Record and route outgoing correspondence. File all
relevant documents for record purposes. Liaise with Regional and National Heads on functional
matters, assist with the facilitation of quicker communication of information, such as reports and
submissions, from and to regional offices in line with the information routing protocol. Provide
logistical support services for meetings, workshops and seminars relating to internal control.
Assist with any administrative duties to ensure effective operation of risks to the Committee and
the Unit.

ENQUIRIES : Nthabiseng Mosimanyana Tel No: (012) 319 1324 or Sanele Ngema Tel No: (012) 399 3501
NOTE : The purpose of the role is to render an administrative support service to the Office of the CEO.
One permanent position for Administrative Support to the Office of the CEO is currently available
at the Government Pensions Administration Agency.

We wish you all the best with your applications