TEAM ASSISTANT: MUNICIPAL FINANCE IMPROVEMENT PROGRAMME

GOVERNMENT TECHNICAL ADVISORY CENTRE (GTAC)

APPLICATIONS : Only online applications will be accepted. Applications not accompanied by a
comprehensive CV and fully completed and signed Z83 form will not be
considered. Please register or if you are already registered, sign in and apply
for this position on the GTAC eRecruitment website
https://erecruitment.gtac.gov.za/erecruitment/

CLOSING DATE : 23 June 2025 at 12 pm.

NOTE : Only South African Citizens, and Permanent Residents need to apply as per
PSR 2016. Applications should be accompanied by a duly completed and
signed Z83 form (obtainable from any Public Service department). The post
title and reference number must be clearly indicated on the Z83 form. A recent
comprehensive CV should be submitted. Certified copies of qualifications and
other relevant documents will be required to be submitted to HR on or before
the day of the interview from shortlisted candidates. All short-listed candidates
will be subjected to personnel suitability checks and security vetting in order to
confirm employment. Short-listed candidates must make themselves available
for a panel interview on the date determined by GTAC. Late applications, and
those not meeting the requirements, will not be considered. Should you not
receive feedback from GTAC within 2 months of the closing date, please
consider your application unsuccessful. GTAC reserves the right to fill or not
fill the advertised posts Applications: The GTAC is an equal-opportunity
employer and encourages applications from women and people with
disabilities. Our buildings are accessible to people with disabilities and
reasonable accommodation is provided for persons with disabilities. The GTAC
is an equal opportunity employer and encourages applications from women
and people with disabilities in particular. Our buildings are accessible for
people with disabilities.

POST 19/91 : TEAM ASSISTANT: MUNICIPAL FINANCE IMPROVEMENT PROGRAMME (MFIP) REF NO: G05/2025

Term: Date of assumption of duty till 30 June 2026 Fixed-Term Contract

SALARY : R325 101 – R382 959 per annum (Level 07), plus 37% in lieu of benefits

CENTRE : Pretoria

REQUIREMENTS : National Diploma/ Advanced Certificate (NQF Level 6) in administration, office
management, project management or business administration, or any other
related field. A minimum of 3-5 years relevant administrative and/or secretarial
experience, experience in the use of MS Office packages, i.e. MS Word, MS
Excel, MS PowerPoint, Internet Explorer, MS Outlook, strong computer literacy
and administration skills, experience in English business writing skills and
minute taking, experience in management of logistics relating to meetings,
project management skills will be an added advantage. Experience in the
public sector will also be an added advantage. Competencies Required: Client
Service Orientation: Client service orientation implies helping or serving others,
to meet their needs. Concern Quality and Order: Desire to see things done
logically, clearly and well. Effective Communication: Ability to transmit and
receive information clearly and communicate to others by considering their
points of view in order to respond appropriately. Emotional Intelligence:
Capacity for recognising their own feelings and those of others, for motivating
themselves and others as a result of this awareness, and for managing
emotions within themselves and in others. Integrity/ Honesty: Contributes to
maintaining the integrity of the organisation, display high standards of ethical
conduct and understands the impact of violating these standards on an
organisation, self, and others. Resources Planning: Organises work, sets
priorities and determines resources requirements, determine short- or longterm goals and strategies to achieve them, coordinates with other
organisations or parts of the organisation to accomplish goals. Systems
Thinking: Orientation to think in system-wide terms with regards to functions or
divisions within the organisation. Valuing Diversity: Ability to understand and
respect the practices, customs, values and norms of other individuals. Groups and cultures. Vision and Purpose: Modelling and promoting high personal and
professional standards that support the organisation’s vision, mandate and
values. Administrative Support: Knowledge, capabilities and practices
associated with the provision of office administration support. Computer
Literacy: Knowledge and ability to use computers and technology efficiently.
Information Management: The ability gathers, prepare, house and share the
organisationally relevant information produced or found through work in a
manner that creates easy access and understanding, and that informs and
educates the reader regarding the subject.

DUTIES : Diary and meetings administration; Administer appointments and meetings
schedules including setting up and confirming meetings, updating diaries of
Directors, notifying relevant staff members of daily meetings schedule.
Administer meeting arrangements including confirming meeting arrangements,
such as meeting rooms, parking, presentation aids, and catering and
refreshments where required. Preparing, distributing and processing meeting
invitations, directions and agendas, assisting with the compiling and
distribution of meeting packs, arranging security and transport for delegates
from other government and international institutions. Administer meeting
minutes including taking, typing up and distributing minutes, following up on
decisions arising from meetings, filling and archiving meeting minutes, notes,
agenda, and documents. Documents and reports assistance and
administration: Administer all electronic and hard copy documents such as
correspondence, memo’s, agreements and reports including acknowledging
receipt of incoming document, notifying priority, and tracking required response
and/or handling, following up on deadlines for documents for submission.
Assisting with the preparation and finalization of documents including, taking
and/or transcribing dictation and notes and/or sourcing, obtaining and/or
downloading documents as requested (from internet and/or other sources),
laying out and typing documents and compiling presentations, proofreading
and quality control of documents, effecting necessary changes as requested
and finalizing documents, noting the distribution, confidentiality and indexing
requirements. Produce and distribute documents including, and as required,
printing/ copying, packaging and faxing/ delivering/ couriering / posting of hard
copies, creating email distribution lists and sending electronic copies. Manage
the physical and electronic document tracking and filling systems including
indexing, filling, and archiving of documents, conducting electronic data clean
ups and backups, handling, document with utmost discretion. Client, staff and
project teams support: Receive and assist externa and internal visitors and
staff, assist with the resolution of client and staff and queries, work with and/or
as part of the technical project teams when needed to provide administrative
and secretarial support, assist Director and/or project manager(s) with the
coordination and administration of tasks of relevant projects. Telephonic
Communication Administration: Facilitate and administer telephonic
communication including answering, screening processing of incoming calls,
and placing, connecting and record-keeping of outgoing calls. Develop and
maintain the MFIP contacts directory. Coordinate telephone accounts for
Directors and submit to the relevant parties on a monthly basis. Office
Administration: Organise and maintain own and common business unit areas,
process, order and monitor office resource and stationery requests and needs
receipt and distribution and monitor, report and ensure equipment and furniture
maintenance, cleaning repairs. Travel arrangements and claims
administration: Administer local (and international travel arrangements)
including booking and ensuring receipt of flight, transport and/or car hire, and
accommodation documents and/or reference numbers. Assist with the
preparation of travel packs including the itinerary (contact details, venue
directions and transport), travel documents (ticket) and travel support
(accommodation details, meeting schedule, travel schedule). Follow up on and
organize the preparation and submission of travel reports and reconcile and
organize the requisitioning and reimbursement of subsistence and travel
claims.

ENQUIRIES : HR Enquiries: Kaizer Malakoane at 066 250 7072
/kaizer.malakoane@gtac.gov.za

We wish you all the best with your applications.