GMA Vacancies

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Senior Manager: Procurement and Contract Management

VacancyNumber
GMA/099/2026
Title
Senior Manager: Procurement and Contract Management
Job Type
Professional
Experience Level
Professional
Job Details

Key Job Purpose:

• Lead the implementation and execution of GMA’s Supply Chain Management (SCM) and contracts management strategies, policies, and processes. Drive continuous improvement in procurement and contracts management, ensuring optimal sourcing, compliance, and supplier performance.

Key Outcomes:

• Strategic Leadership: Provide direction and oversight for both procurement and contracts management functions.
• Process Excellence: Develop, implement, and monitor streamlined, effective procurement and contract management processes.
• Procurement Operations: Manage sourcing activities, including demand management, tendering, evaluation, and supplier selection.
• Contracts Management: Monitor and ensure adherence to contract terms and conditions by both internal business units and external suppliers. Establish systems for compliance monitoring, supplier performance management, and regular reviews.
• Compliance & Risk Management: Ensure adherence to internal policies, external legislation, and regulatory requirements.
• Stakeholder Engagement: Foster strong relationships with internal clients, suppliers, and external stakeholders.
• Continuous Improvement: Drive initiatives to enhance procurement and contract management efficiency and value delivery.
• Digital procurement tools: Reduced procurement cycle times, enhanced visibility and control, improved compliance, data-driven decision-making, stronger supplier relationship.

DETAILED ROLE PROFILE OUTLINE (KEY ACTIVITIES):

a) Strategic Leadership

• Provide direction and oversight for both procurement and contracts management functions.
• Ensure alignment of procurement and contract management strategies with organisational objectives.

b) Process Excellence

• Develop, implement, and monitor streamlined, effective procurement and contract management processes.
• Promote standardisation and best practices across both functions.

c) Procurement Operations

• Manage sourcing activities, including demand management, tendering, evaluation, and supplier selection.
• Lead negotiations to secure value-for-money agreements and ensure compliance with specifications.

d) Contracts Management

• Monitor and ensure adherence to contract terms and conditions by both internal business units and external suppliers.
• Establish and implement systems for ongoing contract compliance monitoring, including regular reviews and audits of contract execution.
• Collaborate with business units to ensure all deliverables, timelines, and obligations outlined in contracts are met.
• Track and report on contract milestones, renewal dates, and performance metrics to proactively address potential non-compliance or risks.
• Lead the development and implementation of supplier performance management frameworks, including setting clear KPIs, conducting regular performance reviews, and managing supplier scorecards.
• Facilitate regular supplier performance evaluations in collaboration with relevant business units, ensuring that suppliers consistently meet or exceed agreed service levels.
• Address and resolve contract deviations, disputes, or underperformance by suppliers, implementing corrective actions as necessary.
• Provide guidance and support to business units on contract interpretation, compliance requirements, and best practices for contract management.
• Maintain accurate and up-to-date contract records, ensuring all documentation is accessible and compliant with audit requirements.
• Drive continuous improvement in contract management processes to enhance compliance, reduce risk, and maximize value from supplier relationships

e) Compliance & Risk Management 

• Ensure adherence to internal policies, external legislation, and regulatory requirements in both procurement and contracts management.
• Identify, assess, and mitigate risks related to procurement and contracts.

f) Stakeholder Engagement

• Foster strong relationships with internal clients, suppliers, and external stakeholders.
• Provide expert advice on procurement and contract matters, ensuring transparency and accountability.

g) Adopt and Implement Digital Solutions

• Lead the selection, implementation, and continuous improvement of digital procurement and contract management systems (e.g., e-procurement platforms, contract lifecycle management software, supplier portals)
• Utilize analytics dashboards and reporting tools to monitor procurement spend, supplier performance, contract compliance, and identify opportunities for cost savings and risk mitigation.
• Ensure all procurement and contract activities are digitally recorded, providing a robust audit trail and supporting regulatory compliance.
• Drive user adoption of digital tools by providing training, support, and change management initiatives for procurement staff and business units

h) Service Quality Management

• Develops and maintains SCM processes compliant to ISO 9001 and/or SANS standards.
• Develops and maintains and SCM communication process compliant to ISO 9001 and/or SANS standards.
• Benchmarks SCM services for continuous improvement.

KEY PERFORMANCE INDICATORS:

• Procurement KPIs: Procurement Cycle Time, Cost Savings Achieved, Supplier Diversity, Procurement Plan Compliance, Procurement Process Compliance.
• Contracts Management KPIs: Contract Execution Timeliness, Contract Renewal/Expiry Management, Supplier Performance Management, Contract Non-Compliance Incidents, Dispute Resolution Time.
• Integrated KPIs: Stakeholder Satisfaction, Audit Findings, Continuous Improvement Initiatives.

INHERENT JOB REQUIREMENTS:

Managerial and Technical Competencies:

• Strategic planning,
• Business process management,
• Quality management/assurance,
• Technology proficiency,
• Business and industry acumen.

Generic Competencies:

• Relationship management,
• Communication,
• Conceptual thinking,
• Teamwork,
• Facilitation and presentation.

QUALIFICATIONS AND EXPERIENCE:

Qualifications: Minimum: 

• Bachelor’s Degree (Commerce or Law or Finance) or equivalent. Must be MCIPS or studying towards MCIPS

Ideal: Postgraduate Qualification  

Experience: Minimum: 

• Minimum 6 years in Supply Chain Management (SCM)

Ideal: 8 years with 3 years in the Public Sector

Training: Minimum: 

• SCM Practices
• Contract types
• Legal, policy and procedural understanding
• strategic direction-making

Knowledge:

• Legal, Policy and Procedural
• Integrated SCM
• Capital Procurement
• Project Sourcing
• Technology Sourcing
• Professional Services Sourcing

KEY RELATIONSHIP INTERFACES:

Internal Relationships (to the GMA Group):

• GMA Board
• GMA Audit and Risk Committee
• GMA Finance and Asset Committee
• All GMA Staff
• GMA MANCO

External Relationships (with departments and other key parties):

• Service Providers Auditor General
• National & Provincial Treasury
• Gauteng Department of Roads and Transport
• Gauteng Transport Authority

Click here to apply

Communication and Marketing Administrator

VacancyNumber
GMA/088/2026
Title
Communication and Marketing Administrator
Job Type
Skilled
Experience Level
Skilled

Key Job Purpose:

• To provide organisational and operational support to the SEM: Communication and Marketing and the team by rendering professional, administrative and support services in pursuit of business unit and organisational goals.

Key Outcomes:

• Administrative Management;
• Marketing and Communication Support;
• Customer Service.

Key Performance Areas | Key Activities/Key Performance Indicators

Administrative Management

• Manage an appointment diary and arrangement of meetings for the SEM;
• Screen, classify and track documentation and correspondence;
• Co-ordinate correspondence and communication between MarkComms and other Units;
• Organise documentation and assist with preparations for meetings, agendas, venues for MarkComms team;
• Record keeping of minutes and resolutions;
• Subsequent follow through on meetings to provide / obtain information, reports and other documents that may be required;
• Assist the Executive Management team of the MarkComms; and
• Follow-up on action items/matters arising.

Marketing and Communication Support

• Rendering General Administrative Services for the Business Unit;
• Ensure accurate communication and marketing general administrations i.e. e-mail management, filing, and document management.
• Scheduling and arranging meetings between MarkComms and external stakeholders;
• Assist with supply chain administration;
• Handle marketing and communication planning and logistics administration;
• Proper support of management team.

Managing communication and relations channels between CPO and any other internal or external stakeholders

• Planning, coordinating, supporting, and facilitating management correspondence and engagements with internal and stakeholders 
• Managing the distribution of correspondence to relevant stakeholders 
• Ensuring adherence to submission deadlines for reports, review comments, and letters 
• Monitoring the close-out of document control management processes 
• Maintaining records of all engagement meetings with external stakeholders 
• Developing and maintaining a system for stakeholder queries and interactions 
• Establishing close coordination with various offices and external stakeholders, including pre- and post-meeting communication 
• Coordinating and managing communication between the CPO and other units, as well as internal and external stakeholders 
• Providing relevant information to the CEO, COO, SEM, and other stakeholders as needed

Customer Service

• Provide accurate and timely client queries;
• Make follow up to queries received.
• Proper handling of internal customer satisfaction.

INHERENT JOB REQUIREMENTS:

Qualifications: Minimum: Certificate/Diploma in Administration.

Ideal: 

• National Diploma in Administration/Project Management/Marketing/Communication

Experience: Minimum:

• 3 years experience in Administration, Stakeholder Engagement.

Ideal: 3–5 years experience in Administration and/or Secretarial functions

Training: Minimum: 

• Office Administration;
• Secretarial Services
• Typing
• Computer Literacy

Ideal:

• Office Administration
• Communication
• Project management
• Marketing

Job Knowledge Required

• Office administration
• Basic knowledge of financial management
• Understanding of relevant legislation, policies and procedures
• Ability to make high-level business presentations and decisions
• Knowledge of strategy development and implementation

Technical Competencies

• Computer Literacy;
• Office Administration;
• Financial Administration;
• Stakeholder management;
• Project support

Generic Competencies

• Computer Literacy;
• Communication Skills;
• Interpersonal Skills;
• Organisational Skills;
• Facilitation; and
• Time Management Skills.

Internal Relationships (to the GMA): 

• GMA COO;
• GMA CEO
• GMA MANCO; and
• GMA Staff, including but not limited to Executives

External Relationships (with departments and other key parties): 

• GMA Service Providers and Suppliers; and
• GMA Business Partners.

Click here to apply

Project Support Coordinator

Key Job Purpose:

• To coordinate and manage all administrative functions in the office of the Chief Portfolio Officer • To provide project management, contract management, and administrative support to the Chief Portfolio Officer

Key Outcomes:

• Providing administrative support, and coordinating activities as required by operational requirements of the Office of the Chief Portfolio Officer (CPO)
• Providing administrative support to the CPO in the management of contracts, projects, and Service Level Agreements
•  Managing communication and relations channels between CPO and any other internal or external stakeholders

Key Performance Areas | Key Activities/Key Performance Indicators

Providing administrative support, and coordinating activities as required by operational requirements of the Office of the Chief Portfolio Officer (CPO)

• General Administrative Support
• Meeting and Engagement Planning
• Document and Record Management
• Budget and Expenditure Management 
• Planning in-house or off-site EPMO meetings, engagements, and activities 
• Arranging travel processes, including bookings and rentals 
• Facilitating and preparing meeting agendas, minutes, and venues 
• Compile and manage documents and records 
• Manage CPO’s office and execute administrative policies 
• Follow up on meetings to provide/obtain necessary information and reports 
• Prepare submissions for MANCO and Board review by CPO Monitor EPMO expenditure and submit variance reports 
• Ensure deadlines are met 
• Managing the Execution of Action Items and Follow-Up on Outstanding Issues  
• Coordinating and Developing an Annual Calendar for the CPO 
• Establishing and Maintaining a Diary for the CPO 
• Creating and Managing the EPMO’s Filing Plan 
• Diary Management and Communications 
• Day-to-Day Necessities 
• Screening Incoming Documentation 
• Compiling Key Reports 
• Administrative Risk and Issue Management 
• Ensuring Operational Milestones and Deadlines
• Correspondence, Reports, and Presentations 
• Compliance Documentation 
• Supporting GMA Objectives 
• Stationery and Office Equipment Management 
• Visitor Management 
• Handling Basic Office Tasks 
• Organizing Office Operations and Procedures

Providing administrative support to the CPO in the management of contracts, projects, and Service Level Agreements

• Maintain and monitor project data, documentation, and schedules 
• Organize and participate in project 
• and stakeholder meetings
• Document and follow up on meeting actions and decisions 
• Prepare presentation materials for meetings 
• Ensure project deadlines are met 
• Determine and manage project changes 
• Provide administrative support as needed 
• Undertake project tasks as required 
• Develop project administration strategies 
• Ensure adherence to frameworks and documentation standards 
• Assess project risks and issues, providing solutions 
• Compile and distribute project information 
• Create a project management calendar 
• Coordinate meetings and appointments
• Coordinate risk and change management activities
• Develop and maintain systems for project data storage and retrieval
• Analyse project information for compliance with GMA data standards
• Facilitate integration of project data with GMA reporting requirements
• Manage the integrity of project-related data 
• Identify key project stakeholders and their interests 
• Coordinate collation of project data for portfolio management 
• Coordinate collation of contractual data for effective contract management 
• Facilitate identification of stakeholders in contracts 
• Initiate invoicing, claims, and reconciliations management processes.

Managing communication and relations channels between CPO and any other internal or external stakeholders

• Planning, coordinating, supporting, and facilitating management correspondence and engagements with internal and stakeholders 
• Managing the distribution of correspondence to relevant stakeholders 
• Ensuring adherence to submission deadlines for reports, review comments, and letters 
• Monitoring the close-out of document control management processes 
• Maintaining records of all engagement meetings with external stakeholders 
• Developing and maintaining a system for stakeholder queries and interactions 
• Establishing close coordination with various offices and external stakeholders, including pre- and post-meeting communication 
• Coordinating and managing communication between the CPO and other units, as well as internal and external stakeholders 
• Providing relevant information to the CEO, COO, SEM, and other stakeholders as neede

People Management and Leadership

• Managing the project and programme management resources within the EPMO as well as those allocated to projects and programmes by leading and directing sub-ordinates so that they are motivated and have access to the required resources to meet the work objectives set for them
• Manage and mentor project management resources to ensure that they understand what is expected of them and has the necessary skills to execute the requirements.
• Identification training and development requirements for staff and ensure skills development takes place
• Driving operational readiness

INHERENT JOB REQUIREMENTS:

Qualifications: Minimum: Diploma in Project Management, Office Administration, or related field • Advanced computer skills (MS Office Suite)

Ideal: Project Coordination Certification

Experience: Minimum:3 years’ experience in the following: 

• Project Coordination and administration support 
• Office Coordination and administration support 
• Office administration and management 
• Contracts management support 
• Electronic Document Management Systems

Ideal: 5 years’ experience in the following: 

• Project Coordination and administration support 
• Office Coordination and administration support 
• Office administration and management 
• Contracts management support 
• Electronic Document Management Systems

Training: Minimum: Business or Office Administration; • Computer Literacy (MS Office

Ideal: Legal Compliance and Administration • Technical writing

Job Knowledge and Skills Required

•  Office administration 
• Project and contract administration 
• Knowledge of project management 
• Understanding of document management processes 
• Stakeholder Management 
• Financial acumen 
• Planning and organising 
• Interpersonal Skills

Core Competencies (Compulsory)

• Professional and Ethical Behaviour
• Personal Effectives
• Customer Centricity
• Teamwork and Collaboration
• Digital Astuteness
• Lifelong Learning
• Effective Communication

Job Specific Competencies (Compulsory)

• Analysis and Innovative Problem Solving
• Programme and Project Management
• Data Driven Decision Making
• Achievement Orientation
• Relationship Building and Networking

Technical Competencies

• Business Perspective
• Legislation, Policies, Procedures and Standards
• Cooperate Governance
• Risk Management
• Accounting and Reporting
• Financial and Management Accounting
• Financial Budgeting, Planning and Reporting
• Financial Policy Development, Interpretation and Application
• Financial Systems, Processes and Technology
• Auditing
• Concern for Safety
• Administration Management
• Information Gathering and Processing
• Negotiations, Conflict Management and Resolutions
• Monitoring and Evaluation
• Information Management
•  Records and Information Management
• Using Financial Information
• Writing Skills
• Human Resources Management
• Fostering Learning
• Job Analysis and design
• Commercial and contract management
• Diversity Management
• Brand Management
• Using information technology
• Industry & Market Insights
• Capacity Management
• Demand Management

Leading Competencies

• Strategic Thinking and Execution
• Directing and Inspiring Others
• Team Leadership
• Resource Management

Internal Relationships (to the GMA): 

• Chief Portfolio Officer 
• Office of the COO 
• Office of the CEO 
• Office of the Chief Commercial Officer 
• Office of the Chief Financial Officer 
• MANCO 
• Office of the Company Secretary 
• Office of the Chief Audit Officer 
• GMA Internal Business Units 
• GMA Staff

External Relationships (with departments and other key parties): 

• Concessionaire 
• Gauteng Transport Authority 
• Gauteng Department of Roads and Transport 
• Office of the MEC of Transport and Logistics 
• Gauteng Provincial Legislature 
• Gauteng Provincial EXCO 
• National Department of Transport 
• Provincial and National Treasuries 
• Service Providers 
• Private Landowners 
• Relevant Public Entities 
• Auditor General

Click here to apply

We wish you all the best with your applications