TEAM ASSISTANT: MUNICIPAL FINANCE IMPROVEMENT PROGRAMME

GOVERNMENT TECHNICAL ADVISORY CENTRE (GTAC)

The GTAC is an equal-opportunity employer and encourages applications from women and people with
disabilities. Our buildings are accessible to people with disabilities and reasonable accommodation is
provided for persons with disabilities.

APPLICATIONS : Only online applications will be accepted. Applications not accompanied by a
comprehensive CV and a fully completed Z83 form will not be considered.
Please register, or if you are already registered, sign in and apply for this
position on the GTAC eRecruitment website
https://erecruitment.gtac.gov.za/erecruitment/

CLOSING DATE : 12 June 2026 at 12h00 pm

NOTE : Only South African Citizens, and Permanent Residents need apply as per PSR

2016. Applications should be accompanied by a duly completed and signed
      Z83 form (obtainable from any Public Service department). The post title and
      reference number must be clearly indicated on the Z83 form. A recent
      comprehensive CV and originally certified copies of qualifications and ID
      should be submitted. Certified copies of qualifications and other relevant
      documents will be required to be submitted to HR on or before the day of the
      interview from shortlisted candidates. All short-listed candidates must make
      themselves available for a panel interview on the date determined by the
      GTAC. All short-listed candidates will be subjected to personnel suitability
      checks and the successful candidate will undergo security vetting in order to
      confirm employment. All shortlisted candidates, including the SMS, shall
      undertake two pre-entry assessments. One will be a practical exercise to
      determine a candidate’s suitability based on the post’s technical and generic
      requirements and the other must be an integrity (ethical conduct) assessment.
      Late applications, and those not meeting the requirements, will not be
      considered. If you have not received feedback from the GTAC within 1 month
      of the closing date, please regard your application as unsuccessful. Note: The
      GTAC reserves the right to fill or not fill the advertised posts.

POST 18/60 : TEAM ASSISTANT: MUNICIPAL FINANCE IMPROVEMENT PROGRAMME REF NO: G07/2026

Term: Subject to assumption of duty date contract end 30 June 2027 (FixedTerm Contract)

SALARY : R338 106 – R398 277.per annum plus 37% in lieu of benefits (Level 7)

CENTRE : Pretoria

REQUIREMENTS : A relevant 3-year National Diploma (NQF 6) qualification in Secretarial and/ or
Office Administration or related field. A minimum of 2 – 3 years’ experience in
an administrative support role. Public service experience will be added as an
advantage.

DUTIES : Diary and meetings administration: Administer appointments and meetings
schedules including: Setting-up and confirming meetings, updating diaries of
Directors, notifying relevant staff members of daily meetings schedule.
Administer meeting arrangements including: Confirming meeting
arrangements including meeting rooms, parking, presentation aids, and
catering and refreshments where required. Preparing, distributing and
processing meeting invitations, directions and agendas. Assisting with the
compiling and distribution of meeting packs. Arranging security and transport
for delegates from other government and international institutions. Administer
meeting minutes including: Taking, typing up and distributing minutes, following
up on decisions arising from meeting, filing and archiving meeting minutes,
notes, agenda, and documents. Documents and reports assistance and
administration: Administer all electronic and hard copy documents such as
correspondence, memo’s, agreements, and reports including: Acknowledging
receipt of incoming document, noting priority, and tracking required response
and/or handling, following up on deadlines for documents for submission.
Assist with the preparation and finalisation of documents including: Taking
and/or transcribing dictation and notes and/or sourcing, obtaining and/or
downloading documents as requested (from internet and/or other sources),
laying-out and typing up documents and compiling presentations, proofreading and quality control of documents, effecting necessary changes as
requested and finalising documents, noting the distribution, confidentiality and
indexing requirements. Produce and distribute documents including, and as
required: Printing / copying, packaging and faxing / delivering / couriering /
posting of hard copies, creating email distribution lists and sending electronic
copies. Manage the physical and electronic document tracking and filing
systems including: Indexing, filing, and archiving of documents, conducting
electronic data clean-ups and back-ups, handling and document with utmost
discretion. Client, staff and project teams support: Receive and assist external
and internal visitors and staff. Assist with the resolution of client and staff
requests and queries. Work with and /or as part of the technical project teams
when needed to provide administrative and secretarial support. Assist Director
and/or project manager(s) with the coordination and administration of tasks of
relevant projects. Telephonic communications administration: Facilitate and
administer telephonic communication including answering, screening
processing of incoming calls, and placing, connecting and record-keeping of
outgoing calls. Develop and maintain the MFIP contacts directory. Coordinate
telephone accounts for Directors and submit to the relevant parties on a
monthly basis. Office administration: Organise and maintain own and common
business unit areas. Process, order and monitor office resource and stationery
requests and needs receipt and distribution. Monitor, report and ensure
equipment and furniture maintenance, cleaning and repairs. Travel
arrangements and claims administration: Administer local (and international
travel arrangements) including booking and ensuring receipt of flight, transport
and/or car hire, and accommodation documents and/or reference numbers.
Assist with the preparation of travel packs including the itinerary (contact
details, venue directions and transport), travel documents (ticket) and travel
support (accommodation details, meeting schedule, travel schedule). Followup on and organise the preparation and submission of travel reports and
reconcile and organise the requisitioning and reimbursement of subsistence
and travel claims.

ENQUIRIES : Kaizer Malakoane at Tel No: 066 2507072 Email:
Kaizer.malakoane@gtac.gov.za.

We wish you all the best with your applications