Project Planner /Administrator: ICT

This advert is open for application by external applicants.
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The closing date is on 29.05.2023. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.
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Operating Division : TPT POD Corporate H/O
Position Title : Project Planner /Administrator: ICT
Employee Group : Permanent
Department : ICT
Location : Durban
Reporting To : Senior Manager: Project Management
Grade Level : G
Reference Number : 202999

Position Purpose:
Accountable for the daily management of the planners for the daily scheduling, planning, controlling, monitoring & tracking of projects to provide effective integrated project services to the TPT ICT Programme.The project controller is primarily responsible for providing administrative support to the project manager as well as for ensuring project/programme governance is in place for the portfolio, which includes financial control and configuration management. The incumbent is also responsible for maintaining the central document repository for the portfolio in preparation for reviews and audits, as well as ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation. Generate and compile suitable reports to effectively manage schedule, costs, change, risk and opportunity for each project. Accountable for performance reporting of projects to the project execution team and Project Manager.

Position outputs:

1. Provide expert planning services in line with the PLP and controls framework for the Project Managers.
2. Provide administration support for the portfolio, including workshops/ meetings/trainings and the logistic support (booking
   boardrooms, refreshments and confirming attendance with attendees) as well as arranging travel for the teams.
3. Assist project managers on their projects in terms of planning functions associated with activities under their function in
   support of achieving the weekly and monthly targets.
4. Review and present detail monthly status reports.
5. Review & assessment of the documentation register to ensure compliance to control frameworks.
6. Ensure that all invoices are received on time, liaise with the project manager on the accuracy of the deliverables billed on
   the invoice and submit to Programme Administrator. Ensure invoice is captured on SAP IM/PS.
7. Responsible for the maintenance of the overall project change control registers to enable the tracking of trends and
   pending changes of the portfolio.
8. Review the Project Managers’ assessment of project changes in terms of impact to schedule, cost and risk.
9. Responsible for the secretariat duties of the monthly project meetings.
10. Responsible for the accuracy and integrity of project cost & schedule reports in terms of budget/baseline, commitments, expenditure/progress and forecasts

Qualifications & Experience:
Qualifications

• 3 year national Diploma or a related study or equivalent experience
• Project management certification or Prince 2 Foundation Certification (Advantageous)
  Minimum Years Relevant Experience:
• 3 years’ experience as a planner or Administrator in a multi-disciplinary project or management environmental
• Management of schedules, arranges assignments, prepares action plans, analyses risks/opportunities, and communicates progress to team members

Competencies:

• Basic knowledge of project management principles
• Knowledge of NEC will be an advantage
• Financial Management
• Cost Control
• ICT governance
• Change management
• Project management
• Understanding of business needs, with the ability to establish and maintain a high level of
  customer trust and confidence
• Project management

Click here to apply

All the best with your applications