Project Administrator

JOB ADVERTISEMENT (RANDBURG, GAUTENG)

FASSET complies with the provision of the Protection of Personal Information Act, therefore
information below is collected and will be used for recruitment processes. By submitting your
documents, you consent to the processing of your personal information for the intended
purpose.

Post Title : Project Administrator
Closing Date for Applications : 16 February 2024 @16:00
Commencement Date for Post : As soon as possible
Annual Package : R 325,789 (TCTC) (Not Negotiable)
Reference : FAS/RECRUITMENT/PA2/2024

Department/Unit/Section PQA
Reporting Line: Project Specialist
Full-time/Part-time/Contract: Permanent

PURPOSE OF THE JOB

To provide efficient project management administrative support and coordination to the Project
Department.

MAIN ACCOUNTABILITIES

• Client queries (telephonic, face-to-face, and written) are dealt with, and call centre referrals
  are addressed.
• Update and inform key stakeholders to ensure stakeholders speak highly of the service quality
  and delivery.
• Respond to enquiries from all stakeholders, the public and internal clients.
• Represent FASSET in a professional manner telephonically, frontline reception, meetings and
  other forums as required.
• Keeping all important documents, invoices, and contracts well maintained.
• Implementing and maintain a filing system that make it easy to find any document quickly and
  efficiently.
• Ensure that project records (both hard copies filing and electronic systems) are updated and
  reflect the correct project documents.
• Assist in project visits and monitoring.
• Assist in planning and coordinating site visits logistics.
• Assist in ensuring that projects are delivered successfully.
• Coordinate all supporting documents pertaining to performance indicators targets.
• Provide administrative support with regards to the implementation of specific projects
• Assist in providing performance related supporting documents during audits.
• Logistics management – organizing meeting rooms Secretariat support – minute taking and
  distribution of minutes and agenda, technology requirements for meetings are organized.
• Events support – preparation of events documents including register, branding requirements
  etc.
• Issue correspondence (letters, e-mails, faxes) approved by the Manager.
• Assist the Specialists with ad-hoc activities/ tasks related to the successful implementation of
  projects and other general duties.
• Monitor the duration of a contracts, identify those contract that are expiring and the closing of
  some contracts.
• Manage invoice payment process from start to end.
• Track project expenditure according to planned budget every month.
• Assist in providing finance related supporting documents during audits.
• Log the invoices and monitor process.

Qualification

• Diploma in Business Management/Administration or Public
  Administration/Management or Project Management or
  Finance or Education or Training or relevant and equivalent
  qualification at NQF Level 6.
• Post graduate qualification and added advantage.

Essential:

• 2 years’ experience in administration of which 1 year should
  be in a project management environment.
• Experience in the Public Sector advantageous.

Critical

• Excellent command of English (verbal and written).
• Administration ability.
• Ability to work under pressure and meet deadlines.
• Good relationship with stakeholders.
• Detail and process orientated.
• Ability to work independently and as part of a team.
• Attention to detail.
• High level of confidentiality and organisational skills;
• Customer Focus

Essential

• Basic Conditions on Employment Act.
• Skills Development Act.
• Employment Equity Act.
• Labour Relations Act.
• Skills Development Levies Act
• PFMA and BBBEE.
• DHET Policies and Processes.
• Public Sector reporting protocol.
• MS Office

EXPECTED COMMENCEMENT DATE

1 March 2024

TOTAL COST TO COMPANY (TCTC)

The salary to be offered for this position is R 325,789 (TCTC)

ASSESSMENT

Applicants may be required to undergo a competency assessment.

CONTACT DETAILS

Kindly submit your full Curriculum Vitae (with 3 references), certified copies of Identity Document and
Qualifications by no later than 16 February 2024 to: PA22024@fasset.org.za Only applications
meeting the required Qualifications and Experience will be considered. Correspondence is
limited to shortlisted candidates only. Should you not hear from FASSET after 6 weeks of the
closing date, kindly accept that your application was unsuccessful. For any inquiries regarding
the position kindly contact: Mr Karabo Dikgore, Human Resources Department 087 562 8217.

FASSET applies the principles of Employment Equity as per National legislation and policy
guidelines and will consider designated groups in line with these requirements. Preference will
be given to previously disadvantaged groups including those with disabilities. Appointments
will be made in accordance with the approved Employment Equity Plan to promote its equitable
representation in terms of race, gender and disability.”

All the best with your applications.