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- Economic Development Officer
- HSE Practitioner Retail
- Human Resources & Administration Manager
- Marketing and Communications Officer
- Retail Account Controller
- Food Hygiene/Safety Co-Ordinator
- Financial Reporting Analyst
- Accounts Payable Controller Goods and Services X3
- Talent Developer
- Direct Tax Analyst
- Commercial Account Specialist
- Accounts Receivable Controller
Economic Development Officer
Country
South Africa
Location
South Africa
Workplace location
CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)
Employer company
TotalEnergies Renewables Southern Africa
Domain
Strategy Economics Business
Type of contract
Regular position
Experience
Minimum 6 years
Candidate Profile
• Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
• 7 years’ experience in Economic Development as per REIPPPP
• Good knowledge of Broad-based Black Economic Empowerment (BBBEE)
• National Diploma in Project Management/Social Sciences/Development studies/any equivalent NQF level
• Fluent in English and ability to speak/read/write one additional language
• Attention to detail
• Excellent communication and presentation skills with small and large groups
• Able to work independently
• Advanced Microsoft Excel skills, Microsoft Teams/SharePoint and Office Suite 365 skills
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to travel
• A valid Driver’s license
Activities
TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.
About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA):
– Very competitive environment with Tier 1 renewables developers’ competitors;
– Very large Projects – up to 2GWp.
About TotalEnergies Renewables International (TTE-RI):
– TERI operates in a strong growth and highly competitive environment.
– TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.
– These stakes require permanent coordination with business entities, the Branch and Company.
Context & Environment
The main purpose of this position is to manage the Projects ED obligations and ensure ED compliance during all phases of the project:
1. Design and Implement Economic Development strategies that will be applied at the various stages of a project cycle (i.e. during the development, construction and operations.)
2. Compilation and timeous submission of all Project ED related reports (ED Plan, Monthly & Quarterly Reports, Board Reports etc.) to Management, IPPO, lenders and other stakeholders
3. Manage communication with IPP Office and other stakeholders on all Economic Development topics, while maintaining a positive relationship
4. Continually improve, review, evaluate and monitor the Projects Economic Development obligations
5. Provide input for Economic Development budgets and assist in obtaining approval
6. Create Economic Development Management and Community Management Plans
7. Creating and implementing Economic Development templates, tools and processes to ensure Economic Development compliance
8. Continually monitor the Projects Economic Development performance by evaluating the project activities `actual vs. forecast`
9. Ensure that the Projects Economic Development Performance does not result in termination
10. Continually monitor Economic Development Risks and propose mitigation plans to the Management team
11. Continually monitor the Project and Contractors Economic Development Obligations
12. Ensure supporting information required for Economic Development audits are up to date, saved neatly and well structured
13. Provide assistance and oversee Economic Development Consultants
14. Establish a long-term vision and measurable objectives to transform host communities
15. Assist in implementing, monitoring and evaluating Community Development programmes such as Socio-Economic Development; Supplier Development, Enterprise Development and Skills Development
16. Assist with stakeholder management and community workshops
17. Assist Economic Development audits performed by the Department of Energy, the IPP Office or Independent Auditors;
18. Conduct regular Economic Development audits on Project level and Contractor level
19. Provide administrative support to Economic Development Manager on all Project Phases:
a. Bidding
b. Award to FC
c. Construction
d. Operations
HSE Practitioner Retail
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG(ZAF)
Domain
Hyg Saf Sec Societal Env Qual
Type of contract
Regular position
Experience
Minimum 6 years
Candidate Profile
- Suitable HSSE undergraduate Qualification and/or a minimum of 5 years HSSE experience
- Extensive experience in HSSE Management gained in the Petrochemical Industry
- Valid Code B driver’s license
- Advanced driving
- Analytical ability and systems orientated
- Proven co-ordination skills
- Planning and organizing skills
- Innovation, creativity and flexibility
- Good communication and interpersonal relationship skills.
- Good working knowledge of MS Office.
- English is the working language.
- Knowledge and understanding of company policies and Company Rules.
Activities
General Responsibilities
· To effectively manage and minimise HSE risk within area of responsibility by ensuring:
o Compliance with all HSE Policies, rules, guideline and legal requirements
o Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
o That HSE competency requirements are identified & enforced within area of responsibility
· Monitor and report to HSE Specialist Retail and B2B t the level of compliance regarding the implementation of HSSE standards, any local by-laws and government legislation so as to minimize all risk pertaining to the company’s assets and stock.
· Recommend suspension of operational activities when justified, in consultation with Management.
· Ensure that HSSE Management systems are in place to satisfy the requirements of the Group by implementing, maintaining and communicating the retail network manual.
· Ensure internal HSSE Audits are conducted in line with the Business HSSE Manual.
· Conducting of all business related Risk assessments
· Complete the MOC document for Exceptional deliveries or for any other required changes required by business.
· Ensure that all Retail events and non-conformance’s are investigated and reported as required by legislation and advice on corrective and preventive actions and evaluate the effectiveness of the implementation.
- To provide comprehensive updates & statistical analysis (Trends) of the KPI Data for the Area of Responsibility including driving of action plan management for:
- RAMSES
- INTELEX
- COMPLYWORKS
- IZI Safety
Context & Environment
- Risks: Retail projects and installations.
- Culture: Culture of compliance to HSSE requirements, specifically among TSA Employees, contractors and Dealers.
- Legal: Culture of self-regulation on legislation and compliance thereto.
Human Resources & Administration Manager
Country
South Africa
Location
South Africa
Workplace location
CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)
Employer company
TotalEnergies Renewables Southern Africa
Domain
Human Resources
Type of contract
Regular position
Experience
Minimum 10 years
Candidate Profile
Qualification and background
- Completed MSC/ Bachelor’s degree in Human Resources and personnel administration
- 10 years’ experience in Human resources as a generalist
- Strong ER knowledge
- Problem Solving and decision making
- HR Credentials
- Excellent people management skills
- Main Personal Abilities: Good Human Relations, Problem Solving, detail-oriented and Planning / organizing / coordinating / Team spirit
- Good command of English language and communication skills
Activities
The role of the Human Resource within the affiliate is to lead and direct the functions of the Human Resource Department.
These activities include:
- Ensuring the implementation and monitoring of Global campaigns in the affiliate
- Implement TotalEnergies Company corporate policies and campaigns
- Implementing Talent development strategies
- Coordinating Human Resources administrative functions
- Define, maintain and implement HR controls and procedures
- Maintain employee records according to policy and legal requirements for storing confidential documents in both electronic people format
- Management of Compensation and rewards including managing the monthly payroll through the Company shared service
- Salary benchmarking to market validation
- Implement and maintain occupational scales in line with the Hays level for local staffing
- Submission of workplace skills programs and WSP reports
Recruitment:
- To participate in the development and execution of the Recruitment Plan
- To facilitate recruitment and selection planning and processing for managers taking into account the Company’s transformation strategy
- To create job descriptions/profiles and competency profiles in conjunction with line management
- To lead the recruitment and selection process for each position when assigned
- To ensure that all pertinent applicant, interview and hiring data and files are complete for capturing onto the HR information database
- To maintain recruitment data / information on HR Information System
- To complete quality control on Job Descriptions
- To coordinate with Line Manager to ensure that handovers are completed
· To ensure lessons learnt from new recruits and leavers are captured
Talent Management:
- To design and implement a talent management framework
- To promote the alignment of talent management initiatives with the Group’s principles and locally
- To implement the HR & transformation objectives as defined by the Company under the direction of the Human Capital Manager
- To contribute ideas to the Job Grading & Evaluation Committee
- To maintain up-to-date staff career development files for area/s of responsibility
- To prepare and participate in departmental replacement /succession planning meetings and implement the recommendations as required
- To conduct performance management audits and ensure Performance Improvement Plans are in place
- To perform trends analyses in respect of exit interviews, engagement (stay) interviews, career discussions
- To assist in the coaching of team leaders and managers in effective talent management
- To provide advice and facilitate matters pertaining to team dynamics
- To develop and oversee execution of change management processes, where required
HR Strategic Business Partner:
- To proactively drive any new business developments within the departments
- To facilitate and implement all Change Management Initiatives
- To develop and co-ordinate the implementation of the Human Resources and Transformation’s Strategies
- To coordinate and implement the agreed Departmental Strategies
- To facilitate and manage the Talent Management Framework to support the overall business plan
- To provide pro-active HR best practice to Departments
HR & OD projects
- To ensure up-to-date organograms, organizational notes and appointment / nomination memorandums
- To draw reports regularly from SAP for trends analyses and action planning.
- To develop and oversee execution of change management processes, as required.
- tools etc
Context & Environment
- Regular interaction with a number of divisions/departments in TERSA ,
- Interaction with internal & external parties; staff, contractors etc.,
- Maintain vigilant respect of local laws and regulations,
- Work in accordance with Company’s rules, procedures & policies.
Marketing and Communications Officer
Country
South Africa
Location
South Africa
Workplace location
CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)
Employer company
TOTALGAZ SOUTHERN AFRICA (PTY) LTD
Domain
Sales
Type of contract
Regular position
Experience
Minimum 6 years
Candidate Profile
• A relevant recognized Bachelor Degree in marketing or B-Tech degree or equivalent from a recognized tertiary institution.
• Minimum 5 years’ experience in Marketing and Communication.
• High level PC Skills (Microsoft Outlook, MS Office, Excel, PowerPoint, Internet Explorer).
• Good written skills
• Excellent communication and inter-personal skills.
• Ability to work in and to operate in a multi-functional operation.
• Thorough and methodical in approach with good attention to detail.
• Tenacious and able to work under extreme pressure.
• Willing to work after hours and weekends when the need arises.
• Knowledge and understanding of the competitor environment
• Valid driver’s license with vehicle
Activities
• To assist in the formulation of the brand and communication strategy in line with TotalEnergies Group guidelines
• Be the custodian of the TotalEnergies norms and standards and ensure their correct application.
• Creating and implementing marketing plans that target specific audiences.
• Manage agencies and their SOW (Advertising/ creative agency, Media agency, PR agency, Digital and Social media agency)
• Formulation of the digital marketing and social media strategy in line with TotalEnergies Group guidelines
• Stay updated on the new and emerging digital trends that can drive customer engagement, enhance customer experience and add business value (e.g including but not limited to a competitor review analysis)
• Support the business with deploying effective digital marketing campaigns.
• Website management to ensure that content is up to date and SEO ranking is improved.
• Assist in formulating a robust SRM strategy that will help in meeting business objectives.
• Deploy initiatives that drive Stakeholder engagement contributing to Sustainab’All objectives.
• To formulate the internal communication strategy for the organization
• Establish best practices and engage the broader organization.
• Introduce innovative internal communication tools to keep the organization engaged.
• Measure effectiveness of all campaigns by developing regular post campaign analysis
• To develop a tracking mechanism to monitor the market landscape and brand performance.
• Manage content development or editorial content for the website, social media platforms and internal communication.
• Effective marketing budget management and control.
• Developing and managing relationships with suppliers to ensure that the company has access to high-quality products
Context & Environment
• Societal Coordinator
• Internal communication strategy including content creation.
• Marketing Activities
• Budget Control
• Monthly Reporting
Additional Information
• To assist in the formulation of the brand and communication strategy in line with TotalEnergies Group guidelines
• Be the custodian of the TotalEnergies norms and standards and ensure their correct application.
• Creating and implementing marketing plans that target specific audiences.
• Manage agencies and their SOW (Advertising/ creative agency, Media agency, PR agency, Digital and Social media agency)
• Formulation of the digital marketing and social media strategy in line with TotalEnergies Group guidelines
• Stay updated on the new and emerging digital trends that can drive customer engagement, enhance customer experience and add business value (e.g including but not limited to a competitor review analysis)
• Support the business with deploying effective digital marketing campaigns.
• Website management to ensure that content is up to date and SEO ranking is improved.
• Assist in formulating a robust SRM strategy that will help in meeting business objectives.
• Deploy initiatives that drive Stakeholder engagement contributing to Sustainab’All objectives.
• To formulate the internal communication strategy for the organization
• Establish best practices and engage the broader organization.
• Introduce innovative internal communication tools to keep the organization engaged.
• Measure effectiveness of all campaigns by developing regular post campaign analysis
• To develop a tracking mechanism to monitor the market landscape and brand performance.
• Manage content development or editorial content for the website, social media platforms and internal communication.
• Effective marketing budget management and control.
• Developing and managing relationships with suppliers to ensure that the company has access to high-quality products
Retail Account Controller
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG-BIERMANN AV(ZAF)
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Domain
Finance
Type of contract
Regular position
Experience
Minimum 3 years
Candidate Profile
A tertiary qualification: Bachelor degree in Finance or related field (Compulsory)
Business Management / Accounting / Finance or equivalent extensive experience in this field 3 to 4 years related experience required.
Experience requiredFinancial accounting / reconciliation experience (2 years minimum); Understanding of Retail business processes (working knowledge); Knowledge of TotalEnergies policies and procedures; Microsoft products especially MS Excel (Intermediate to Advance); SAP SD, G&S & FI modules (working knowledge); understanding legal agreements and initiating resulting instructions; Analytical ability and Interpersonal skills; communication skills (written & verbal); Attention to details; Planning and organising; customer service excellence orientations; time management; ability to work under pressure and meet deadlines; Integrity, company commitment, flexibility and self-development; work across the structure of the company; feedback and follow up skis; Financial management
Activities
Wetstock
Ensure all RAS schedule elements are allocated correctly to either Total or dealer as per the DOE annual publication.
Ensure retail sites charged Wetstock rental in accordance with the signed CM6 by RMS, SMD and RAS schedule signed by the dealer.
Ensure all changes published by the Department of Energy for the RAS schedules in December are updated accurately and communicated to relevant stakeholders before billing. Ensure that all rentals are created on SAP and RAMS according to approved CM6 & RAS schedule information received.
Balancing, calculate, reconciliation of accounts to resolve dealers, TM and RSM queries.
Ensure all CM6 received from sales personnel are properly authorised, accurately processed and properly filed for safekeeping
Ensure all calculations and final results are published on the dealer website.
Ensure sites that needs to billed are billed in pursuit of 100% billing.
SFS Billing
Ensure all annual escalations are effected correctly, on time and properly communicated to all stakeholders.
Ensure all billings are properly authorised, processed using the agreed rate and billed timely.
Ensure all changes/amendment to the dealers and rates are properly authorised by RSM via a CM6 form.
Ensure all changes/amendment are updated on Harmonie and RAMS.
Ensure all sites with SFS offering i.e. Branded/non branded shop, food, Coffee, QSR and Oasis are billed to achieve 100% billing
Ensure regular reconciliation between sites billed and the site billable as per ESO system report.
Fixed billings
Ensure all sites with ATM, carwash, workshop & space rentals are billed.
Ensure annual agreements are in place on SAP and have been processed accurately.
Ensure all annual escalations are properly authorised by relevant stakeholders and communicated to all parties involved.
SOC Fees
Maintain a register of all sites/dealers that qualifies for the SOC fees.
Ensure all sites/dealers are only those that were involved on the inception of the model. Any site that had a dealer change since inception should not be on the model.
Ensure all payments to sites/dealers on the model are authorised, accurately and timely paid/billed for the SOC Fee.
PO Creations
Ensure all quotes received from HSEQ (Environmental), Retail IS & Projects and Business Support are processed timely and accurately to create a purchase requisition.
Ensure all purchase requisition created are followed up right through to the creation of the purchase order.
Ensure all purchase order created by you are followed up and good receipted upon receipt of the tax invoice.
Ensure there are no long outstanding purchase order for Retail Business Support.
Data Retention
Ensure all data soft and hard copies are retained for audit, legislative and group requirements.
HSEQ
Constant adherence and compliance to the company HSEQ and security standards by ensuring correct Limits Of Authority are adhered too and to ensure a high level of accuracy when processing financial documentation.
Accruals
Ensure accurate and complete monthly accruals are done for your area and are forwarded to senior management for approval.
Key Performance Indictors
Ensure monthly KPI for your area of responsibility are done and sent to the manager before the 20th of the new month.
Context & Environment
This job must manage a large volume of transactions as a centralised function for marketing with required accuracy whilst meeting business deadlines due to short time frames between receiving data and due dates. In most cases due dates must be achieved when reliant on other role players. It operates in a dynamic environment and must ensure that changes are accounted for (new suppliers, new shop to, linking of master data, price changes, etc.). The job must perform a diverse and complex range of functions that affect income and expenditure streams.
Food Hygiene/Safety Co-Ordinator
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG-BIERMANN AV(ZAF)
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Domain
Hyg Saf Sec Societal Env Qual
Type of contract
Regular position
Experience
Minimum 6 years
Candidate Profile
o 5 to 7 years working experience
o Degree Food Technology/Science
Activities
Identifying food safety issues (financial, commercial, technical, and human) on a local level
Principal duties that cannot be outsourced:
o Ensuring that the general principles are implemented in the business unit :
ü A clear definition of roles and duties concerning food hygiene end to end
ü Skills available in-house or externally
ü Compliance with the laws and regulations in force in the country concerned by food hygiene
ü Implementation of operational rules (rules of hygiene and cleanliness, food storage rules, inspections to be performed, etc.) aiming to ensure food hygiene
ü Standards to be met for the premises and equipment used in the food (cold/hot and short shelf life/long shelf life) chain cycle
ü Awareness-raising and training of staff involved (Online & Face to face)
ü Consideration of food hygiene in the purchasing process
ü Processes for managing non-compliances and anomalies linked to food hygiene
ü A food hygiene audit process and guidelines
ü A warning and crisis management system for food hygiene
ü Management of the approach and monitoring of indicators
o Being the contact person from the network department for all food hygiene questions
o Distributing the best practices guide and related tools/documents
o Ensuring that the food hygiene training program is implemented
o Ensuring that food hygiene requirements are considered in contracts with suppliers, food service partners and category management team
o Ensuring that food hygiene requirements are considered in the selection of equipment and design of premises
o Coordinating the audit/bacteriological analyses program at points of sale (shops and restaurants)
o Ensuring that food hygiene events are reported and handled (food poisoning/injuries)
o Managing the approach via indicators in relation with audits and inspections Organizing period reviews using digital tools provided by the audit provide
o Implement digital self-checks in stations offering fresh food via the DIG’EAT program
Duties for which the coordinator may seek outside expertise (consultant, service providers or catering suppliers/partners):
o Global and Local regulatory watch concerning food safety
o Identifying within the affiliate any hygiene issues with foods distributed within the network, especially those specific to the country in question, and analyzing the risks
o Along with Category Managers and Operation/Sales Teams, establishing the principles for the sale of self-service foodstuffs (sandwiches and all products with expiration dates, temperature, delivery, etc.) as well as products with transformation on-site for take-out or eat-in food services
o Supporting trainers and/or leading food hygiene training sessions on site
o Taking part in hygiene audits on sites
o Helping to interpret microbiological analyses
o Providing support to investigations into food hygiene events (food poisoning and injuries)
Duties for which the coordinator must seek outside expertise (recognized service providers):
o Conducting hygiene audits on sites
o Taking samples on sites and microbiological analyses in laboratories
Hse :
o Ensure adherence and compliance to company HSEQ and security standards, local by-laws, standards, and legislation to minimize all risk pertaining to company assets and protection of life
o Ensure effective risk management and internal control, including asset management, for area of responsibility. A quality failure procedure to be put into place for all suppliers / manufacturers
o To effectively manage and minimise HSE risk within area of responsibility by ensuring:
ü Compliance with all HSE Policies, rules, guideline, and legal requirements
ü Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
ü That HSE competency requirements are identified & enforced within area of responsibility
Context & Environment
Competition Law, Consumer Protection Act and all other applicable legislation, regulations and bi-laws within FMCG, QSR ,Food Legislation and Hse.
Financial Reporting Analyst
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG(ZAF)
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Candidate Profile
- · Accounting degree.
- · 3 years commercial experience
- · Audit articles
- · Analytical skills
- · Ability to work under pressure.
- · Critically analyse data.
- · High level of integrity and commitment.
- · Good knowledge of International Financial reporting Standards (IFRS)
- SAP and MS Office an advantage
Activities
Accounting and Reporting
- Assist with the preparation of quarterly submission of CAP report to Paris.
- To reconcile CAP intercompany balances and follow up on variances.
- To review balance sheet reconciliations and follow up on open items.
- Assist to investigate unknown bank open items and ensure items are not older than 30 days.
- To compile, analyse and capture journal entries on Docuware.
- To calculate inter-company charges and their billing.
- To prepare accurate and timeous monthly management accounts.
- Assist with preparation of Annual Financial Statements for TMSA and TERSA
- Ensure HR bank transactions are cleared monthly
- Ensure timeous re-invocing of HR costs.
- Review the departmental policies and procedures and ensure they are up to date.
- Prepare technical accounting memo.
- Review and sign off departmental invoices for payments.
- Review of transactions processed by the Shared Service Centre.
- Monthly review departmental costs and ensure they are in line with budget.
- To prepare and provide information for audit (internal and external) requests and liaise with auditors on queries.
- Prepare monthly departmental performance KPI.
- Attending to adhoc requests from management.
- Review of GL open items and clearing.
Business Development
- articipate in current and future information technology projects that have impact on the financial statements of the group plus business projects.
- Help optimize the use of available technology improve the flow of available information internal and external stakeholders.
- Help identify non-value adding processes and drive the implementation of more improved accounting processes.
HSEQ
· To ensure constant adherence and compliance to company HSEQ and security standards, local by-laws, standards and legislation so as to minimize all risk pertaining to company assets and protection of life.
Context & Environment
Internal Contacts: Operations, finance, Paris group consolidation department and internal audit.
- · Cross functionality required through interaction with other divisions
- · Ensuring that financial information is valid, useful, accurate and timeous
- · Recommendations to management about internal controls and operational issues. Problem solving.
- · Evaluation of information from other departments
- · Ensure IFRS compliance during month end.
External Contacts: External auditors and stakeholders.
Accounts Payable Controller Goods and Services X3
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG(ZAF)
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Candidate Profile
Thorough understanding of oil industry
Thorough understanding of the Source to Pay and AP processes
Technical skills required: Vendor reconciliation knowledge, SAP knowledge and experience, especially accounts payableKey competencies include analytical ability and questioning, very good communication both verbal and written, planning and organising skills, cross functionality, good interpersonal skills, ability to meet strict deadlines; English is the working language
Activities
Reporting, analysing and controlling of Goods & Services vendor accounts and related transactions.
To review priority vendor reconciliations for accuracy and follow up of outstanding items.
To ensure all payments are approved, batched and given to Treasury on time.
To prepare monthly KPIs for the department i.e. late payment, vendor listing, GRIR, sub to GL
To monitor and control open Vendor listing items for goods and services transactions monthly
To monitor and control goods & services queries monthly
To assist staff with respect to queries and training requirements.
To ensure the effective operation of the department in the absence of the Line Manager
To ensure the monthly submission of reconciliations for the Top vendor accounts by the relevant AP controllers and review the recons and update line manager.
To ensure returned tickets from the SSC are closed within the same month.
Preparation of timeous payments for allocated vendors and accurate recording of vendor liabilities in Harmonie.
To monitor and control the Service Now platform invoice repository for Accounts Payable through the P2P process.
To verify invoices received and upload them on SNOW for the SSC processing.
To accurately verify invoices before uploading on SNOW and ensure invoices are paid within the due date.
To ensure that business rules are adhered to regarding the payments of vendors.
To liaise with business and vendors to clear all invoices received but goods receipting has not been completed.
To clear open items on the vendor listings.
To perform monthly reconciliations of Top vendor accounts and adhoc reconciliations on other vendor accounts when required.
HSEQ
To deliver excellent customer service to vendors, customers and other contacts
To help improve and optimise controls and processes with the G&S Accounts Payable department
To ensure compliance to the Group’s standards
To ensure confidentiality of informationTo ensure Total South Africa’s policies and procedures are adhered to
Context & Environment
Technical: high volume of transactions; integrated system; cross referencing in various systems, collaboration with business
Talent Developer
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG(ZAF)
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Domain
Human Resources
Type of contract
Regular position
Experience
Minimum 10 years
Candidate Profile
As a Talent Developer you will possess the following:
Education: College/university degree
Experience: At least 10 years of successful experience in a field with a strong HR and management focus.
Skills: Strong ability to work independently; big-picture perspective; listening skills; ability to generate new ideas and demonstrate conviction, influence and leadership; ability to develop managers and their teams; excellent communication skills; ability to make decisions; goal-oriented.
Activities
As a Talent Developer you will be responsible for the following activities:
HSSE
To effectively manage and minimise HSE risk within area of responsibility by ensuring:
Compliance with all HSE Policies, rules, guideline, and legal requirements
Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies. That HSE competency requirements are identified & enforced within area of responsibility
Talent Development
- Plays the primary role in employee development for employees within the position’s scope (1), in partnership with management:
– With regard to behavioral, managerial and leadership skills, by defining each employee’s development goals and leading appropriate actions while drawing on available resources: evaluations, training, coaching, etc.
· – By conducting career assessments at specified intervals or upon request.
– By defining objectives for each employee’s professional development within the position’s scope and/or TotalEnergies as a whole at each major stage of a
ob change.
- Oversees mobility within their workforce:
· – Provides for appropriate staffing for all jobs within the position’s scope while monitoring compliance with Group policies (diversity, etc.)
· and ensuring that resources and jobs are allocated in a way that meets the organization’s needs.
– Ensures the integrity, transparency and fairness of the internal mobility process and plays a role in decision-making.
3. – Coordinates mobility activities within the position’s scope, within the segment and across Total, including posting job openings and selecting candidates.
- Challenges and develops managers/business managers in their role as manager-coach:
– Manages people reviews in an advisory role informed by their knowledge of the workforce and the key skills required for the métiers within the position’s scope. Develops talent pools for each métier. Assists the manager in creating individual training plans.
– Assesses the potential of employees within the position’s scope in order to identify candidates for the HP/HPG programs,bearing in mind Total’s policies on diversity.
· – Provides support to the manager regarding organizational issues, interpersonal relationships and psychosocial risks among team employees.
· – Verifies that employee skill sets correspond to organizational needs as métiers evolve, and works with management to define what resources will be needed over the medium/long term. Assists in identifying outside recruitment needs.
– Implements [segment to add/modify as appropriate] HR policies relating to operating personnel (merit-based raises, AP, AIR, HP employees, etc.) and ensures compliance with those policies.
4. – Serves as the HR contact person for team managers within the position’s scope.
- Coordinates talent development activities for their métier within the position’s scope.
Context & Environment
As part of the One Total, Better Together company project, employee development, fulfillment and dedication are integral to Total’s performance and a core concern for the Group.
English-speaking environment
TotalEnergies South Africa, NBE
– The TMSA HR team has moved from a generic HR Management structure to a more Talent Development focused structure through the introduction of the Talent Developer role
– The role of HR is also changing to become advisory and coaching for Managers in their roles as Manager-Coaches
Direct Tax Analyst
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG(ZAF)
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Domain
Finance
Type of contract
Regular position
Experience
Minimum 6 years
Candidate Profile
As a Direct Tax Analyst you will possess the following:
Requirements: B Com majoring in accounting and taxation (completed articles advantageous).
Post-qualification Diploma in Taxation advantageous;
A minimum of 2 – 5 years’ experience in Corporate tax;
Proven knowledge of financial statements, reconciliation skills, strong financial information analysis and risk identification;
Knowledge of MS Office, SAP;
Key competencies include analytical ability, high attention to detail and accuracy, excellent communication skills, problem solving ability, high level of integrity, planning and organizational skills, high level of responsibility and accountability, very strong accounting skills, ability to work under pressure, English is the working language.
Activities
As a Direct Tax Analyst you be will responsible for the following activities:
Resources: Working Knowledge of the South African, Namibian, Botswana, Eswatini (NBE) Income Tax Acts. Advanced SAP.
This jobholder is a Preparer Function.
To ensure timeous and accurate preparation and submission of all tax returns (Income tax and withholding tax) as they pertain to direct taxes of the TMSA Group;
To ensure timeous preparation and submission of payments to tax authorities and accounting thereof in the general ledger;
To assist with the timeous and accurate reconciliation of all direct tax accounts, including deferred tax at year-end for accounting purposes and disclosure to the Annual Financial Statements;
To assist with the timeous and accurate preparation of monthly current tax, withholding taxes and deferred tax computations, and preparation of tax journals for the Group;
Perform quarterly review of analysis of risky accounts such as legal fees, consulting fees, overseas travelling, donations, repairs and maintenance etc for tax implications including bad debts;
To assist with the management of the Tax Asset Register to ensure correct treatment of assets purchases, disposals, scrapping and expensing;
To assist with the compilation of the annual update and submission of the TMSA Group’s transfer pricing policies;
Assist with external, internal and SARS audits on all direct tax matters of the TMSA Group;
To support the NBE country finance teams on tax issues;
To assist with assessing the tax implications of the business transactions to optimize tax advantages or minimize tax liability;
To initiate, verify and effect changes to the systems and procedures of the company to ensure compliance with legislation in a workable, practical and efficient manner;
Gather information as requested by internal (including SOX) and external audit;
Assist Direct Tax Specialist with ad-hoc tax projects;
To provide ad-hoc tax support, training and advice to the group;
To ensure all policies and procedures clearly documented and updated timeously;
To keep abreast with tax changes;
Train the intern assigned to the tax department; and
To assist with the optimization of tax benefits and minimize tax obligations of the company within the parameter of all relevant tax legislation.
HSEQ (Health, Safety, Environment, Quality)
Comply with HSEQ rules and raise alerts when contraventions are identified and to ensure confidentiality.
Context & Environment
Political: Economic crisis in South Africa resulting in change in political focus and change in tax laws
Legal: Rapid change in legal and tax environment
Organizational: At the end of the processTechnical: Very large volumes of transactions in the organisation and manual nature of computations of current, deferred, withholding tax
Commercial Account Specialist
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG(ZAF)
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Domain
Sales
Type of contract
Regular position
Experience
Minimum 6 years
Candidate Profile
As a Commercial Account Specialist you will possess the following:
- Engineering, Commercial or related qualification is preferred but not essential.
- Minimum 5 years of financial, sales or project experience working within the engineering/lubricants or related industries is essential.
- Must reside in the area of responsibility
- Must be willing and able to travel.
- Good organization, negotiation, planning and time management skills are essential.
- Computer literacy is essential with good working knowledge of Microsoft packages.
Activities
As a Commercial Account Specialist you will be responsible for the following activities:
The Mining & Industrial Commercial Account Specialist will be accountable for the following in his area.
Assist to maintain and grow business
- · Working with technical as well as commercial personnel coordinating and attending meetings with all levels of personnel on products and service offerings.
- · Drive out competitor products at current customers
- · Compile and present a monthly commercial review of customer accounts on time and in full
- · Negotiating prices with customers as well as management
- · Compiling and presenting reports on time and in full as required by Senior Management and customers
- · Liaising directly with all departments and assisting customers with timely product deliveries
- · Preparing quotations and processing orders on time and in full
- · Attending tender meetings as well as compiling tender documents on time and in full
- · Lead generation of prospect customers
Technical Support
- · Assist with Lubrication Surveys
- · Assist with Product recommendations
- · Assist with Product Rationalization
- · Assist VIU projects and documentation
Lubrication problem solving / Failure analysis / Product integrity
· Assist with the investigation of any claim of lubricant failure
Bulk dispensing equipment
- · Assist with determining requirements from the customer
- · Assist with the scope of project requirements for bulk dispensing equipment
- · Assist with engaging Engineering
Product Slate management
- · Keep product requirements for mining current and up to date
- · Work on the business case to ensure a complete and equivalent product slate for the mining and industrial segments
Training
- · Complete all TMSA required training on time and in full
- · Lubrication and ISO cleanliness training for Customer
- · Coaching and in-service training for customers
- · Best practice sharing to team & customers
Upselling
- · Assist and drive premium product upselling
- · Assist technical with product trials
- · Identify possible energy saving projects at key mining customers
Account Maintenance
- · Maintian agreed customer prices on TMSA system and ensure customer system prices are aligned with TMSA system prices
- · Manage customer overdues and proactively drive the process to minimize possible overdues on the account
- · Meeting the SALSA monthly requirements is a qualifying criteria for VCS
- o All Master data must be completed and kept up to date on an ongoing basis
- o All customer appointments must be logged in SALSA calendar
- o All customer visits will be documented through the visit report function
- o All customer visits must be entered immediately after the visit is completed and no later than 5 days after the visit
- o Number of customer visits for the quarter to meet agreed divisional target
- o All Sold to’s and Prospects need to be loaded with yearly potential
- o Prospects must have:
- § At least two visit reports. Visit reports should be recent
- § At least one opportunity attached to it
- § At least one contact point
- o Opportunities must have:
- § At least one visit report and should be recent
- § At least one contact point stating who is the decision maker
- · Manage and present account reviews
- · Manage customer, ISP and 2nd Tier supplier Agreements
Context & Environment
- Challenge is to achieve an effective balance between daily operational issues whilst focusing on high delivering high-level strategic business objectives for TMSA.
- Identify financially viable solutions for customers to ensure long term sustainable and profitable business in a highly contested market
- · Other internal and external constraints which make this job challenging are an uncertain regulatory environment, general skills shortage and high subsequent turnover; BBBEE compliance for people management
Accounts Receivable Controller
Country
South Africa
Location
South Africa
Workplace location
JOHANNESBURG(ZAF)
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Domain
Finance
Type of contract
Regular position
Experience
Minimum 3 years
Candidate Profile
As an Accounts Receivable Controller you will possess the following:
Diploma in Credit Management or equivalent
At least 3 years Credit control experience in a Large Company, FMCG and/or Other Oil Company experience will be an advantage.
Key competencies: Initiating Action, Attention to detail, Accuracy, Adhering to TMSA’s code of conduct, Ethic, Principles and Values, policies and procedures, Presenting and Communicating Information, good interpersonal skills, good conflict resolution and people skills, Analysing, Planning & Organising, Delivering Results and meeting Customer expectations.
Technical knowledge or skills required: Excellent Computer Literacy and experience of MS Office applications, advanced excel is essential. Basic knowledge on legal procedures, Knowledge of SAP. Effective written and verbal communication skills.
Activities
As an Accounts Receivable Controller you will be responsible for the following activities:
Customer account management
· To manage and control all allocated customer accounts, within defined limits of authority and the customer predefined credit limits and credit terms.
· To ensure correct initiation of financial debit and credit notes, re-collection of items unpaid, liaising directly with all customers, collection of all outstanding monies.
· To ensure timeous accurate matching of all payments collected(as per customer instruction ,remittance advise, customer payment reconciliation), reconciliation of all customer accounts allocated to the incumbent and the reporting of all credit results to the Account Receivable Manager
· To maintain DSO and Overdue DSO within approved budgets
· To ensure no open credit line items older than 30 days.
· To accurately initiate journals for Inter account transfer, small write off/write up , bad debt write off and Intercompany account sweepings(where applicable)
· To minimise all risk pertaining to customer accounts
· To provide the accurate comments on customer sales orders going on credit block and ensure all blocked orders are addressed within SLA. Ensure all payments are valid and must reflect on TMSA bank statement before blocked orders released.
· To investigate reasons for orders going on credit block and ensure it is addressed with the Sales team – overdue queries resolved within 60 days and overdue payments collected immediately after due date.
· To ensure bad debt provisions are minimised
· To continuously strive to reduce the no. of sales orders going on credit block with the assistance and support of the sales team in order to ensure compliance with budget percentage for blocked orders.
· To resolve all incorrect charged items on customer accounts e.g. municipality, rebate, price& quantity claims, Sapphire, ESO, Promotion Items, Total Card.
· To ensure accurate data are given to Sales for the purpose of evaluating customer (e.g. payment history and turnover history).
· To ensure that daily account verifications take place and anomalies are discussed with Accounts Receivable Manager
· To initiate re-imbursements of amounts via the Vendor account within Limits of Authority
· To prepare transfer to Doubtful and Acknowledgement of Debt debtors’ file for Litigation matters which must be submitted to the Legal and Governance department
· To always ensure excellent Customer Service.
· To ensure professional liaison with internal and external stakeholders
· To ensure all payments received are valid and to report any fraudulent transactions.
· To provide assistance to the Auditors on all requirements (for internal and external auditors)
Context & Environment
Technical: large volumes of transactions that require attention to detail, accuracy and good governance practice in a complex environment.Risk: High value transactions requiring segregation of duties to ensure risk is mitigated. Accuracy is imperative to ensure customer accounts always reflect the correct information.
All the best with your applications.
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