PAYROLL ADMINISTRATOR

REF # 016_2024

The South African Health Products Regulatory Authority (SAHPRA), is the National Medicines
Regulatory Authority established in terms of the Medicines and Related Substances Act,
1965, (Act No. 101 of 1965) as amended, to provide for the monitoring, evaluation, regulation,
investigation, inspection, registration and control of medicines, scheduled substances, clinical
trials and medical devices, and related matters in the public interest.

SALARY LEVEL 07: R 408 032.00 – R 433 074.00 per annum (Total cost to company)
Ref No.: SAHPRA 016/2024
CENTRE: Pretoria

REQUIREMENTS: Applicants must be in possession of a Matric Certificate and National
Diploma in Financial Accounting / Finance Management / Cost and Management Accounting
or related equivalent qualification at NQF level 6 with 360 credits as recognised by SAQA, and
Sage 300 People certificate. Training in SAGE 300 People is required. A related Degree or BTech or Advance Diploma at NQF level 7 as recognised by SAQA will be an added advantage.
A minimum of three (3) years of relevant working experience in a numerical data processing
role of which two (2) years must be working with SAGE 300 People system. Experience and
familiarity with PFMA and relevant Treasury Regulations.

COMPETENCIES, KNOWLEDGE AND SKILLS: *Strong administrative and organizational
skills. *Willingness to work extended hours as and when required. *Ability to communicate
fluently in English with both written and spoken communication. *Good leadership and decisionmaking ability. *Critical thinking and problem-solving skills. *Planning and coordination skills.
*Ability to manage conflict. *Ability to tolerate stress. *Deadline driven. *Attention to detail.
*Versatility. *Innovative thinking. *Team player and can work independently. *Ability to work well
under pressure.

DUTIES: ● Salary payments Admin Enables payments to employees by: *Loading all new
employees on Sage 300 People. *Process all staff movements (transfers, promotion,
resignations, retirements, death) on Sage 300 People. *Update all changes to employee
information on Sage 300 People. *Processing of Monthly payroll input on Sage 300 People.
*Import variable input from excel into Sage 300 People e.g., Claims, BAU Overtime Claims.
*General administrative support.
● External Evaluator Claims Payments Enables payments to External Evaluators by: *Loading
new external evaluators on Sage 300 People. *Printing and filing of all monthly external evaluator
claims received. *Preparing claims spreadsheets for importing into Sage 300 People. *Checking
of all monthly external evaluator claim forms received for accuracy. *Sending all claim queries
to the relevant unit. *Preparing claim reconciliations for evaluators.
● Leave Administration– Recalculate the termination leave, distribute leave reports to the
business monthly, assist with leave corrections
● Record keeping Maintains employee records and payroll filing systems by: *Creating
employee files for all new employees. *Ensuring that all the necessary documents for all new
employees are signed and filed. *Ensuring all staff movement documentation is received and
filed. *Filing all approved claim forms received from external evaluators. *Filing payroll
documentation in the appropriate files so that current information is always accessible.

● Reporting Contributes to Payroll Department reports by: *3rd party reconciliations. *Assist
with payroll- related mid-year & tax year-end procedures as directed by the payroll manager.
*Assist with payroll- related financial year-end procedures as directed by the payroll manager.

INSTRUCTIONS TO APPLICANTS (HOW TO APPLY): Interested applicants who meet the
above requirements should forward their applications accompanied by signed covering letter,
clearly reflecting the name of the position and post reference number, attached to the
detailed Curriculum Vitae reflecting the names and email addresses of three (3) referees, and
certified copies of required qualification/s (matric included), Identity Document (certified within
the past 3 months), and driver’s licence where applicable.

Applications without the aforementioned documents/information will not be considered.
Should you be in possession of a foreign qualification, it must be accompanied by
an evaluation certificate from the South African Qualification Authority (SAQA).

• A separate application must be completed for each post. SAHPRA will not be liable where
  applicants use incorrect or no reference number on their applications.
• No late applications will be accepted. CVs will not be returned. Applications, which are
  received after the closing date, will not be considered.
• Further communication will be limited to shortlisted candidates. If you have not received a
  response from SAHPRA within 3 months of the closing date, please consider your
  application as unsuccessful.
• It will be expected of candidates to be available for selection interviews on a date, time and
  place as determined by SAHPRA.

Applicants must note that further checks will be conducted once they are shortlisted and that
their appointment is subject to positive outcomes on these checks, which include security
clearance, qualification verification, criminal records, credit records, citizenship status and
previous employment.
SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are
encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the
right to fill or not to fill the vacant post/s.

SAHPRA comply with the provisions of Protection of Personal Information Act (POPIA); Act No.
4 of 2013. We will use your personal information provided to us for the purpose of recruitment
only and more specifically for the purpose of the position/vacancy you have applied for. In the
event your application was unsuccessful, SAHPRA will retain your personal information for
internal audit purposes as required by policies.

Applications should be submitted through the SAHPRA Website Online Portal: SAHPRA
website (https://www.sahpra.org.za) – About Us – Vacancies.

Enquiries: Ms S. Molepo, Email: Setlola.Molepo@sahpra.org.za (APPLICATIONS SENT TO
THIS EMAIL ADDRESS WILL NOT BE CONSIDERED FOR THE RECRUITMENT PROCESS).
The closing date is 01 April 2024 at 16H00.

All the best with your applications.