The African Climate Foundation (ACF)

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Background
The African Climate Foundation (ACF) is the first and only African-led climate change re-granting
organisation on the continent. Through a combination of grant making, fellowships, transformational
research, technical assistance, coalition building and advocacy the ACF seeks to support interventions
at the nexus of climate change, and development that have the greatest potential to deliver long-term
socio-economic transformation and inclusive development.

To apply, click on the link at the end of the posts and all the best with your applications.

Finance Administrator
Senior HR Manager
Grants Finance Officer
Board Secretary – Half Day Position

Finance Administrator

About the Role
The Finance Administrator will be responsible for supporting various financial tasks within the
organization, ensuring accuracy, compliance, and efficiency in financial operations. The ideal
candidate will possess strong organizational skills, proficiency in financial software, and a keen eye
for detail.

Responsibilities include but not limited to:
Bookkeeping

Capture invoices on the accounting system and ensure all necessary approvals are received.
Prepare weekly payment runs and load creditors and payments on online business banking.
Supplier relationship management (interaction, POP).
Allocate all transactions on the accounting system, bank reconciliations and any month end procedures.
Ensure all files and documentation are in order and meet donor requirements.
Assist in the preparation of the annual audit and additional donor specific audits.
Maintain the Fixed Asset Register and preferred supplier list.
Fiscal hosting financial admin, procurement and payment including reporting admin.
Processing grant payments and allocations (funder specific).
Assisting non-SA consultants with invoice prep, review and remittance.
Stay updated on financial regulations and best practices to ensure compliance and mitigate risks.

Admin and Operations Support

Where applicable check that office related expenses and invoices are within budget and contract.
Providing admin or operations support when required.
Collaborate with other departments to ensure smooth financial operations and compliance with policies and procedures.

Required Qualifications and Experience
Minimum requirements:

Relevant degree or diploma in finance, accounting, business administration, or related field.
At least 5 years’ bookkeeping experience.
Advanced computer literacy, especially Excel and Xero or similar accounting packages.
Attention to detail, excellent organisational skills and the ability to juggle many priorities.
Team player with strong Interpersonal skills and customer service focus.
Problem-solving skills.
Knowledge of financial regulations and compliance standards.

Start date: Position available immediately

Location: ACF’s operational hub is in Cape Town, South Africa. Remote working will be considered
with a preference for candidates based in Cape Town

Closing date: 5 April 2024

Application Details:
All applications must be completed by accessing the link below:
https://africanclimatefoundation.bamboohr.com/careers/48

For further information about the ACF, visit www.africanclimatefoundation.org

Should you not hear back from us by 30 April 2024, please consider your application to be
unsuccessful.

The ACF strives to be an equitable organisation with a team which reflects the diversity of Africa.
In compliance with the Protection of Personal Information Act (POPIA), The ACF assures all
applicants that any personal information provided during the recruitment process will be treated
with the utmost confidentiality and used solely for recruitment purposes. Your privacy and data
security are of paramount importance to us. By applying for this position, you consent to the
collection, processing, and storage of your personal information for recruitment-related activities
only. The ACF is committed to safeguarding your privacy and maintaining the trust you place in us.

Senior HR Manager

Purpose
Reporting to the Executive Director, the Senior Human Resource Manager will develop the HR
strategy in conjunction with the Executive team, and lead the implementation of all aspects of the
employee lifecycle areas in line with the business strategy.

Responsibilities include but not limited to:

Partners with the leadership team to understand and execute the organisation’s human resources strategy as it relates to current and future talent needs, recruitment, retention, and succession planning.
In conjunction with the HR team members, manages the end-to-end talent acquisition process and onboarding for new staff.
Manages all employee conflict, disciplinaries and terminations.
Provides support and guidance to management and other staff when complex or sensitive issues arise.
Creates the learning and development strategy and oversees training or skills initiatives that provide internal development opportunities for employees.
Oversee the development and implementation of succession planning.
Implement a wellness programme and manage wellness activities.
Implementation and management of performance review system and associated processes.
Manages HR projects related to OD initiatives and liaising with donors and stakeholders to manage these initiatives.
Responsible for evaluating job descriptions and benchmarking new roles or involved with associated projects.
Oversees the employee offboarding process ensuring that exit interviews and knowledge transfer documents and handover processes are completed.
Implementation or oversight of HR administration.
Champion a high- performance culture and support the leadership team and all employees to strengthen the ACF’s culture.
Create and oversee the diversity, equity and inclusion (DEI) plan for the ACF and ensure that this aligns with the ACF’s values, business strategy and commitments.
Maintains compliance with legislation, and is responsible for updating policies and processes related to any changes to maintain compliance.
Managing allocated HR budgets with the finance executive.
Flexibility to contribute to other organisational initiatives when required.

Requirements

Post graduate qualification in HR, Industrial Psychology, Business Administration or a related field.
At least 10 years relevant HR generalist experience, of which at least 5 years should be at a management level partnering with Senior Management teams.
Experience working for a Pan-African or Global organisation within the non- profit sector.
Experience working on OD projects highly advantageous.
Stays abreast of HR trends, best practices and legislation.
Ability to relate to other staff and foster teamwork.
Ability to manage multiple priorities and deadlines.
Strong interpersonal communication skills and demonstrated ability to write clearly and persuasively.
Detail oriented and works with high levels of accuracy.
Ability to innovate to create and implement continuous improvement initiatives.

Start date: Position available immediately.

Location: ACF’s operational hub is in Cape Town, South Africa. Remote working will be considered
for candidates based outside Cape Town

Closing date: 5 April 2024

Application Details:
All applications must be completed by accessing the link below:
https://africanclimatefoundation.bamboohr.com/careers/47

Grants Finance Officer

About the Role

The Grants Finance Officer plays a critical role in ensuring the financial integrity and compliance of
grant-funded programs within the organization. This position requires meticulous attention to detail,
strong financial acumen, and the ability to work collaboratively with various stakeholders to manage
grant funds effectively.

Responsibilities:
Financial Management:

Manage the financial aspects of grant-funded projects from inception to completion.
Develop and maintain budgets for grant proposals in collaboration with program managers and other stakeholders.
Monitor grant expenditures, ensuring compliance with grant guidelines, organizational policies, and regulatory requirements.
Track and reconcile grant revenues and expenses, including allocations, reimbursements, and invoicing.
Prepare financial reports for funders, internal stakeholders, and management, highlighting budget variances and financial performance.

Grant Compliance:

 Stay updated on grant regulations, guidelines, and reporting requirements from various funding sources.
Ensure adherence to grant terms and conditions, including allowable costs, timeframes, and reporting deadlines.
Collaborate with program staff to ensure program activities align with approved budgets and comply with funder requirements.
Support internal and external audits related to grant-funded projects, providing accurate financial documentation and explanations as needed.

Proposal Development:

Assist in the development of grant proposals by providing financial information, budget templates, and cost projections.
Review grant proposals to ensure alignment with organizational financial policies and procedures.
Participate in the budget negotiation process with funders and partners to secure adequate funding for proposed projects.

Capacity Building and Training:

Provide guidance and training to program staff on grant-related financial processes, procedures, and compliance requirements.
Support capacity-building efforts to enhance the financial management skills of project teams and sub-recipients.
Offer technical assistance and troubleshooting support to address financial challenges encountered during grant implementation.

Collaboration and Communication:

Collaborate closely with program managers, project coordinators, and other cross-functional teams to ensure effective grant management.
Communicate regularly with funders, partners, and stakeholders regarding financial matters, reporting requirements, and budgetary concerns.
Foster positive relationships with external stakeholders, representing the organization professionally in financial matters related to grant funding.

Required Qualifications and Experience
Minimum requirements:

Bachelor’s degree in finance, accounting, business administration, or related field.
Proven experience (3+ years) in financial management, preferably in a nonprofit organization or grants management setting.
Strong understanding of grant accounting principles, budgeting, financial analysis, and reporting.
Familiarity with government regulations, grant compliance standards, and financial best practices for grants administration.
Proficiency in financial software and tools. Xero experience advantageous, and grant management systems (Giving Data experience advantageous).
Excellent analytical skills, attention to detail, and ability to manage multiple tasks efficiently.
Effective communication and interpersonal skills, with the ability to work collaboratively in a team environment.
Commitment to the organization’s mission and values, with a passion for supporting initiatives that make a positive impact on communities.

Start date: Position available immediately

Location: ACF’s operational hub is in Cape Town, South Africa. Remote working will be considered
with a preference for candidates based in Cape Town.

Closing date: 5 April 2024

Application Details:
All applications must be completed by accessing the link below:
https://africanclimatefoundation.bamboohr.com/careers/45

Board Secretary – Half Day Position

Purpose
The Board Secretary is pivotal in fostering high standards of governance within the organization,
ensuring compliance with statutory and regulatory requirements, and supporting the Board of
Trustees and its Committees. This role is central to the maintenance of the organization’s governance
framework, facilitating effective decision-making and enhancing organizational transparency and
accountability.

Key Responsibilities will include but not limited to:
Governance and Compliance:

Ensure adherence to relevant legal and regulatory requirements, updating the Board on changes in governance legislation and best practices.
Conduct regular statutory reviews, including the examination of constitutional documents and the trust deed against current laws and governance standards.

Board and Committee Facilitation:

Organize and facilitate Board and Committee meetings, including scheduling, preparing agendas in consultation with the ACF’s Executive Director and Chairperson, and managing pre-meeting logistics.
Liaising with relevant stakeholders within the ACF to prepare board presentations and collate relevant information.
Produce timely and accurate minutes of meetings, follow up on action items, and ensure secure archiving of governance documentation.

Digital Documentation and Archiving:

Develop and manage a secure digital archiving system for all governance-related documents, ensuring efficient categorization and real-time access for Trustees and Committee members.
Identify and integrate technology solutions that streamline governance processes, improve decision-making quality, and ensure regulatory compliance.
Stay informed on technological advancements in corporate governance and recommend tools to enhance Board effectiveness.

Adaptability to Governance Changes:

Monitor governance trends and regulatory changes, advising the Board on necessary adjustments to practices and procedures.
Lead the implementation of new governance practices, ensuring the organization remains at the forefront of governance excellence.

Professional Development:

Engage in continuous learning and professional development related to governance, legal compliance, and technology, ensuring skills and knowledge are up to date.

Collaborative Engagement:

Enhance communication and collaboration between the Board, Committees, and management, serving as a liaison to ensure seamless information flow.
Support Committees in their governance roles, assisting with documentation and facilitating strategic discussions as necessary.

Qualifications and Experience

Relevant professional qualifications, such as a degree in Law, Business Administration, or a related field.
At least 5 years demonstrable experience in a governance or corporate secretarial role, with a thorough understanding of corporate governance principles and compliance requirements.
Excellent organizational skills and proficiency in digital document management and archiving.
Strong interpersonal and communication skills, with the ability to work collaboratively across all levels of the organization.
Proven ability to adapt to changing governance landscapes and integrate new technologies into governance processes.
Ability to work with a sense of urgency and attention to detail.
Ability to work and maintain strict confidentiality regarding all deliberations of the Board and its Committees, and any sensitive information accessed in the course of their duties.

Start date: Position available immediately

Details of Contract: Half day position

Location: Cape Town, South Africa.

Closing date: 5 April 2024

Application Details:
All applications must be completed by accessing the link below:
https://africanclimatefoundation.bamboohr.com/careers/46

For further information about the ACF, visit www.africanclimatefoundation.org.

Should you not hear back from us by 30 April 2024, please consider your application to be
unsuccessful.

The ACF strives to be an equitable organisation with a team which reflects the diversity of Africa

In compliance with the Protection of Personal Information Act (POPIA), The ACF assures all
applicants that any personal information provided during the recruitment process will be treated
with the utmost confidentiality and used solely for recruitment purposes. Your privacy and data
security are of paramount importance to us. By applying for this position, you consent to the
collection, processing, and storage of your personal information for recruitment-related activities
only. The ACF is committed to safeguarding your privacy and maintaining the trust you place in us.

All the best with your applications.