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To apply, click on link at the end of the posts and all the best with your applications.
- Financial Assistant (Centurion)
- Business to Business Agent
- Pension Benefits Specialist
- Legal Advisor
Financial Assistant (Centurion)
| Closing Date | 2024/05/03 |
| Reference Number | SHO240429-2 |
| Job Title | Financial Assistant (Centurion) |
| Job Type | Permanent |
| Location – Country | South Africa |
| Location – Province | Gauteng |
| Location – Town or City | Centurion |
| Purpose of the Job | The main purpose of this position is to assist the Divisional Financial Manager with all functions related to the division’s financial processes. He or she must have a high level of attention to detail, the ability to contribute to strategic and tactical objectives. Energy, initiative and enthusiasm is required. |
| Job Advert Details | |
| Job Category | Finance |
| Job Objectives | Month-end reporting through general ledger summaries and ensuring all transactions are accurately captured by cost centre and respective regions. Perform trend analysis between periods and identify reasons for variances; Assisting with budgets. Compiling of reports Provide support in respect of any ad-hoc activities or projects as required by the business; Daily processing and reconciliation of supplier invoices; Assist in maintaining accurate and complete fixed asset registers; Assist in monthly/ weekly supplier payment runs Preparation and processing of month end journal entries in line with monthly timetable Assist with maintaining a strong financial control environment Work effectively within a team, whilst balancing own priorities. |
| Qualifications | Matric is required, National Diploma in Bookkeeping/Accounting or studying towards a degree in Accounting is preferred. |
| Experience | Comprehensive knowledge of accounting procedures and principles. Experience working with integrated ERP business management systems. Proficient in the use of Microsoft Excel. |
| Knowledge and Skills | High level of accuracy and efficiency. Attention to detail. Good communication skills (verbal and written) Good interpersonal skills Display good planning and organizing ability Able to cope with stressful situations Able to deal with different individuals at all levels in the organization Proactive approach with the ability to think ahead in a fast-paced environment. |
Business to Business Agent
| Closing Date | 2024/05/02 |
| Reference Number | SHO240424-12 |
| Job Title | Business to Business Agent (4 month fixed term contract) |
| Job Type | Contract/Fixed Term |
| Location – Country | South Africa |
| Location – Province | Western Cape |
| Location – Town or City | Brackenfell, Cape Town |
| Purpose of the Job | The purpose of the Business-to-Business Agent (B2B Agent) role is to facilitate new supplier creations and provide support with queries relating to B2B: – username and password resets, data usage, POPI, accounts, payments, statements, and related activities. The role assists with supplier and third-party communications, information, and general support to ensure a seamless and accurate B2B onboarding process – including the distribution of training materials and site navigations. The role involves administrative functions that require high levels of quality, data integrity and process knowledge to support suppliers throughout the process with related queries and escalations |
| Job Advert Details | |
| Job Category | Other |
| Job Objectives | Facilitating and supporting new supplier registrations with regards to the use of B2B includes the confidential and legal sign-off requirements. Sharing training manuals and assisting with B2B site navigation. Communicating and sharing info and status updates pertaining to timelines, challenges, additional info etc. related to processing new suppliers (and/or related activities). Providing support related to extracting and usage of sales reports from the B2B system and related queries. Supporting suppliers with the transition from old to new B2B sites. Supporting order queries – and adhering to orders only being shared via B2B. Supporting claims queries – and adhering to claims only being shared via B2B. Supporting the new rebate claims process. Supporting payment / statement queries and supplier statement loading etc via B2B. Ensuring that the process of activating new depots with current suppliers is successfully completed. Supporting username and password resets Ensuring that suppliers manage the order schedule via B2B. Act on all requests and assist with supplier queries relating to the end-to-end activities as defined in the B2B processes. Respond by phone & e-mail to supplier and internal queries correctly & timeously in a professional manner. Ensure that all daily, weekly, and monthly duties and deadlines are met consistently. Action all filing and/or archiving for audit purposes. Perform ad hoc administrative tasks – as required. Conduct online training sessions and one on one training with suppliers. |
| Qualifications | Grade 12 or equivalent – (essential). Administrative certificate, diploma or equivalent – (advantageous). |
| Experience | +1-year relevant experience in administrative, supplier liaison, IT first line systems support or similar role – (essential). Microsoft Office 365 – Outlook, Excel – (essential). Additional exposure and understanding of the areas below will be considered as highly beneficial: Procedures and risks related to system platforms, data management, reports and general transactions performed via the system. Basic knowledge of reconciliation – carryover of correct invoicing info / statements Exposure to and an understanding of corporate and retail orientated environments – (preferred). |
| Knowledge and Skills | Self-motivated and driven with strong integrity – take accountability for actions and mistakes.Working with people – friendly personality with the ability to build trusting relationships with suppliers and other stakeholders.Teamwork and positive partnerships – a strong team player and partnering skills. Working with numbers – comfortable with numbers and reconciliations. Planning and organising, operational efficiency – someone who can spread themselves across multiple tasks simultaneously by working smartly, efficiently, and effectively. Diligently staying on top of the details and understanding how they fit into the big picture.Time management – ability to prioritise a high volume of activities simultaneously.Attention to detail – able to spot mistakes in own work and the work of others. Effective communication – ability to communicate effectively and clearly and to use discretion regarding what information needs to be shared with various stakeholders, including problem reporting to managementWriting and reporting skills – understands the importance of accuracy, succinct messaging Adapting and responding to change – able to work under pressure and in a fast paced, changing environment. |
Pension Benefits Specialist
| Closing Date | 2024/05/03 |
| Reference Number | SHO240426-1 |
| Job Title | Pension Benefits Specialist |
| Job Type | Permanent |
| Location – Country | South Africa |
| Location – Province | Western Cape |
| Location – Town or City | Brackenfell, Cape Town |
| Purpose of the Job | The purpose of the Benefits Specialist is to provide support to the specific Benefits team by completing accurate and timeous administrative inputs, checks and document management / filing services to ensure that all People activities are recorded and traceable. The role also renders additional ad hoc support services as required within the function. |
| Job Advert Details | |
| Job Category | Human Resources |
| Job Objectives | Employee Centric Delivery Providing administrative support according to benefits policies and procedures. Adhering to legislative as required by the benefits function. Escalating concerns or challenges relating to immediately to ensure an efficient flow of work is maintained. Co-ordinating the resolution of queries Providing information and empowering the Service Desk with relevant first line inputs to build the capacity within the Service Desk. Registering new applications, processing and communicating outcomes, facilitating the transactional activities Compiling and updating documents as required. Capturing, loading and processing of relevant documents on relevant systems. Maintaining filing and recording all required administration on systems for reference and auditing purposes. Making use of official templates and systems for correspondence, memo and related administrative activities. Updating and maintaining People data in accordance with data standards. Ongoing screening of incoming correspondence and addressing according to level of priority. Participating in projects and other adhoc activities. Ensuring work is completed according to the sequence required and agreed prioritisation.People (Self, Team & Organisational) Participating in and aligning with the Benefits team to deliver solutions and services to the business. Participating in various team activities that foster an innovative, agile and employee centric culture where employees are supported, empowered and valued. Participating in various team activities that foster a wellness culture to ensure that the Benefits team mentally, physically and emotionally feels supported. Participating in the enablement of a culture of open and transparent communication within the Benefits team.Financial, Reporting & BI Ensuring accuracy in data input and relevant reports as applicable to the Benefits team Using official data sources to inform administrative outputs. Assisting with compiling basic reports for input to broader Benefits and/or People team requirements. Consolidating basic costs or data as required Governance & Compliance Ensuring compliance with relevant labour relations frameworks and legislation. Ensuring compliance to organisational and legislative governance frameworks and standards including the H&S requirements and POPI Act. Identifying and mitigation risks.Future-Fit Participating in the integration and effective flow of work with other service areas and business. Identifying opportunities for continuous improvement. Suggesting or sharing ideas and functional technology requirements where required. |
| Qualifications | Diploma in Administration or equivalent – (beneficial). Grade 12 , National Senior Certificate – (essential). |
| Experience | +2 years in an Administrative Benefits role with exposure to supporting the processes related benefits offerings in a Group structure (essential). Experience within the FMCG, retail sector or similar – (preferred). |
| Knowledge and Skills | Connecting & Initiating – Works cooperatively with others and effectively manages disagreements. Works as part of a team and collaborates with others. Invites input and suggestions from colleagues. Shares information that may be useful to others. Handles conflict situations in a constructive way. Makes proactive decisions but refers to others when necessary. Takes responsibility for own work or projects. Gets involved in projects without being prompted and takes on additional responsibilities. Takes initiative to update own knowledge base and skillset.Executing & achieving – Identifies what needs to be achieved. Establishes priorities and manages time effectively. Creates clear action plans including tasks and timelines. Takes account of possible changing circumstances. Monitors own progress to ensure the accurate and timely completion of work. Sets realistic goals for themselves. Clarifies task requirements and expectations for delivery. Monitors activity to measure progress against set timelines. Ensures tasks have been completed in line with expectations.Responding & adapting – Remains productive and maintains high levels of performance in a pressurised environment. Remains calm and composed in stressful situations. Is able to maintain focus in pressurised environments. Maintains a positive outlook believing challenges can be overcome. Perseveres despite setbacks, not giving up prematurely. The ability to embrace uncertainty and adapt swiftly to changing situations. Is comfortable working with ambiguity. Adapts to new information and changing conditions. Demonstrates a willingness to change ideas or perceptions based on new information or contrary evidence. Analysing & Innovating – Works through the relevant details and facts. Makes connections in information identifying how different aspects of a problem are related and possible causes within the context of their role and function. Recognises the need for additional information and works to obtain it. Develops alternative approaches to the prevailing processes. Modifies and adapts current methods and approaches to better meet needs. Displays curiosity and an openness to new ideas. Takes accountability for embracing new processes, methods or systems that are introduced.Performance & output alignment – Interprets individual performance data to identify areas of poor performance. Co-creates individual performance improvement plans. Aligns functional activities and outputs to the broader People team. Seeks to continuously improve. Human Capital administration, policies & procedures – Understands the HC administrative processes to process employee data. Generates People orientated documentation in support of HC processes. Understands the regulatory and policy requirements to maintain and keep employee files and records. Understands the importance of maintaining confidentiality when working with employee information.Benefits knowledge – with reference to Buying Card, Edu Loans & Long Service Awards.Processing – Uses the required system within this process. Knows the company process requirements regarding keeping relevant logs, files, and records up-to-date and accurate. Knows the requirements for accurate reporting on process outputs. Knows how to maintain compliance with policy and process requirements.Governance & ethical behaviour – Applies the Governance Policy, Code of Conduct, and ethical behaviour. Responds to feedback and non-compliance and implements suitable corrections |
Legal Advisor
| Closing Date | 2024/05/02 |
| Reference Number | SHO240424-16 |
| Job Title | Legal Advisor |
| Job Type | Permanent |
| Location – Country | South Africa |
| Location – Province | Western Cape |
| Location – Town or City | Brackenfell, Cape Town |
| Purpose of the Job | The purpose of the Properties Division’s Legal Advisor role is to provide legal advisory, legal drafting and regulatory support services related to the multi-functional activities within the Shoprite Group’s Property Division. Together with the Properties Division’s Senior Legal Advisor this role interacts with a variety of internal and external stakeholders such as operational functional teams, attorneys, consultants etc. Business stakeholders will look to you for proactive, collaborative legal advice on a variety of legal topics. |
| Job Advert Details | |
| Job Category | Legal |
| Job Objectives | Provide advisory guidance to properties on all legal and compliance matters. Execute the legal aspects of the properties business operations in order to protect?Shoprite Group’s properties’ interest and the support company’s business strategy. Review legal documentation and provide advice?to manage the legal risk for Shoprite Group properties and ensure that the necessary legal support is offered to the business. Assist in the negotiation of complex property transactions, offering legal advice on the structuring of transactions across the business and drafting various commercial agreements, including but not limited to acquisitions of Properties, Sale of Properties, Lease Agreements, Co-Ownership Agreements, Shareholders Agreement, Development Agreements etc. Draft and facilitate legal correspondence (e.g., letter of demand, etc.). Providing legal advice and opinions (with or without external legal opinion or referral).Work with the Senior Properties Legal Advisor to manage the Shoprite Group Properties Litigation portfolio (e.g. Landlord-Tenant matters). Collaborate with the compliance team and functional business areas to assess legal compliance, and support activities to remedy legal non-compliance – support the legal team to identify deficiencies in internal controls, policies and other contractual orientated agreements and templates.Provide support with ad hoc multi-disciplinary projects that require regulatory input, which includes, but is not limited to new laws and regulations to be implemented, due diligence reviews of third parties and/or employees, strategic planning sessions and new services etc. |
| Qualifications | Completed Legal Degree – (essential). Admitted Attorney – (essential). |
| Experience | Minimum 2 years’ post-articles experience with strong legal drafting skills, with exposure to commercial sales transactions, commercial/retail leasing, litigation (inter alia: tenant arrears collections), FICA compliance, drafting of company resolutions, being familiar with legislation applicable to the development of land, shopping centres, the JBCC and to real estate in general – (essential). Conveyancing experience & exposure to African Countries’ legal systems will be advantageous. |
| Knowledge and Skills | Being able to work independently.Self-motivated and driven with strong integrity – takes accountability for actions and mistakes.Critical and analytical thinker – analyses the regulatory context, identifies legal risks, and establishes practice standards and monitoring mechanisms.Detail orientation – works within the details to adequately mitigate the legal risk.Conflict resolution and resilience – open, honest, and direct in giving and receiving constructive feedback. ‘Bounce back and try again’ attitude during adversity.Quality orientation – diligently stays on top of the details and understands how they fit into the big picture.Problem solving – solutions orientated, guides the functional business areas in solving problems that align and comply with the Group Regulatory/Legal framework.Adapting and responding to change – outcomes orientated, delivers results and meets business expectations in a fast-paced unpredictable environment.Collaborative partnering – thinks and acts independently as well as collaboratively. Actively builds cross-functional stakeholder relationships and legal networks.A good communicator – at all levels both verbal and written.Passionate about legal practices and processes – learning mindset to apply best practice in terms of regulatory/legal related solutions to business problems, with consideration for applicable laws and regulations as they relate to the function. Is curious and open to learning with a strong interest in legal matters, discovering and trying new ideas. Curious about exploring and answering business legal questions. |
All the best with your applications.
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