RCL – Finance

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Creditors Clerk

Closing Date
2024/08/11
Reference Number
RCL240801-1
Company RCL Foods
Job Title Creditors Clerk
Functions Finance
Job Type Classification Permanent
Location – Town / City Randfontein
Location – Province Gauteng
Location – Country South Africa
Job Description
RCL FOODS is on the hunt for an experienced Creditors Clerk to join our dynamic Accounts Payable team, based at our Groceries Plant in Randfontein.

The successful incumbent will report to the Creditors Controller and will maintain the records of every supplier (vendor) that enters into a transaction with the Business.

Minimum Requirements
Matric with mathematics and accountancy

Relevant Tertiary qualification would be advantageous

1 – 2 years Creditors clerk experience

Syspro experience would be advantageous

Duties & Responsibilities
Invoices and Credit Memo Processing
Oversee the matching of invoices / credit memo’s with Syspro receipts in the GRN account.
Oversee the checking of invoices / credit memo’s to ensure compliance with VAT legislation.
Verify supplier details on invoice match to Masterdata on Syspro.
Oversee the capturing of invoices / credit memo’s into the Syspro system.
Ensure invoice queries are logged onto the Sharepoint system and perform follow up for resolution
Investigate and resolve any differences between supplier statements, invoices and receipts and/or purchase orders.
Ensure supplier invoices and supplier statements are correctly collated.
Prepare creditors reconciliations monthly before payment runs and reconcile creditor statements to Accounts Payable trial balance and payment due.
Query Management Accountability for all queries logged on Sharepoint
Solve all creditor queries and liaise with the responsible individuals to ensure communication of the solution.
Follow up and resolve long outstanding queries on recon with suppliers.
Resolve queries identified by Creditor Administration Clerks and drive the process until queries are resolved.
GRN Management Perform monthly review of GRN balances for suppliers
Follow up on long outstanding balances for reversal
General and ad-hoc Administration File and safeguard records within area of responsibility.
Compile ad hoc spreadsheets and analysis when required.
Ad hoc requests from Controller and / or AP Accountant Information and Data management Ensure team members accurately and regularly capture data onto Syspro to enable access to reliable data and reporting for trend analysis and decision making.

General Ledger and Debtors Clerk

Closing Date
2024/08/10
Reference Number
RCL240731-6
Company RCL Foods
Job Title General Ledger and Debtors Clerk
Functions Finance
Job Type Classification Permanent
Location – Town / City Spartan
Location – Province Gauteng
Location – Country South Africa
Job Description
RCL FOODS is on the hunt for an experienced General Ledger & Debtors Clerk to join our dynamic Finance team, based in Spartan, Gauteng.

As the General Ledger & Debtors Clerk, You will be responsible for:

Assisting with monthly reconciliation of specified General Ledger accounts.
Assisting with Completion of year end schedules as required in support of specified General Ledger accounts.
Assisting with reconciliation of Inter-branch / Inter-company accounts and following up of queries/reconciling items.
Capturing journal and accrual entries, including routine monthly transactions, corrections and provisions, ensuring correct account allocations.
Assisting with inter-company account reconciliations and confirmations
Capturing of transactions via Sales & Distribution in SAP, and Accounts Receivable, ensuring that the correct method of processing is followed.
Daily checking, preparing, capturing and printing of invoices.
Reconciling sundry sale invoices against delivery notes.
Maintaining & complete numerical sequence check on all sundry sale delivery notes
Ensuring team members accurately and regularly capture data onto SAP to enable access to reliable data and reporting for trend analysis and decision making
Minimum Requirements
Matric with mathematics and accountancy
1 to 2 years debtors and/or general ledger experience
Relevant SAP experience
Accuracy and timeliness of processing
Financial accounting principles and practices
Verbal and written communication
Computer literacy (intermediate proficiency in MS Excel)
Duties & Responsibilities
Assist with monthly reconciliation of specified General Ledger accounts.
Assist with Completion of year end schedules as required in support of specified General Ledger accounts.
Assist with reconciliation of Inter-branch / Inter-company accounts and following up of queries/reconciling items.
Capture journal and accrual entries, including routine monthly transactions, corrections and provisions, ensuring correct account allocations.
Assist with inter-company account reconciliations and confirmations
Capture of transactions via Sales & Distribution in SAP, and Accounts Receivable, ensuring that the correct method of processing is followed.
Daily checking, preparing, capturing and printing of invoices.
Reconcile sundry sale invoices against delivery notes.
Maintain & complete numerical sequence check on all sundry sale delivery notes
Ensure team members accurately and regularly capture data onto SAP to enable access to reliable data and reporting for trend analysis and decision making

Van Sheet Clerk

Finance

Job Type Classification Permanent
Location – Town / City Piet Retief
Location – Province Mpumalanga
Location – Country South Africa
Job Description
“We Grow What Matters” is not just a slogan; it’s a commitment to making a meaningful impact on the world through our people.

At RCL Foods, we live by a purpose that goes beyond nourishing bodies – “We Grow What Matters.” As a leading force in the food manufacturing industry, we understand that growth extends far beyond our products; it’s about cultivating an environment where diversity thrives. We are on the lookout for a passionate Van sheet Clerk. The role will be based at Piet Retief Depot and report to the Depot Controller.

Minimum Requirements
QUALIFICATIONS AND EXPERIENCE

Matric with Mathematics and Accounting

Minimum of 2-3 years relevant Working experience in General financial administration.

Ability to communicate with English

Computer Literacy ( Syspro & Excel)

KNOWLEDGE AND SKILLS REQUIREMENTS

Good written and verbal communication

Accuracy essential

Attention to detail

Strong routine administrative skills

Problem solving skills

Duties & Responsibilities
KEY JOB RESPONSIBILITIES

Process driver van sheets and internal documents accurately and to the satisfaction of the Financial Manager (Stock in van, Credit notes, Credit returns, manual invoices, etc.)

All processing for the previous day to be completed by 10h00 the next morning

Maintaining good relations with drivers and assisting with drivers route orders

Assist with the processing of sales order if and when needed

Immediately report any pricing differences to the relevant responsible person and the Van Sheet Supervisor

Scan all Claims on QDocs and save the information to the appropriate QDocs inbox

Ensure that the payment has been processed and appears on the front page before printing the driver van sheets

Receipting Clerk

Closing Date
2024/08/02
Reference Number
RCL240723-5
Company RCL Foods
Job Title Receipting Clerk
Functions Procurement/Sourcing
Job Type Classification Permanent
Location – Town / City Pretoria West
Location – Province Gauteng
Location – Country South Africa
Job Description
RCL Foods is currently recruiting for a Receipting Clerk to join our Milling division based in Pretoria West. The successful Candidate will be responsible for executing the goods receipting of all National Office non stock items, services and finished products for resale.

Minimum Requirements
Matric

Diploma (Finance, Procurement, SCM/Logistics)

6-12 months experience in a Finance Admin role

Syspro knowledge would be advantageous

Knowledge of the Procure to Pay process

Experience working on MS Office

Experience working on Excel

Duties & Responsibilities
DAILY OPERATIONAL EXECUTION
Receipting of non-stock items, service items and finished product for resale in compliant and timely manner.
Ensure compliance with established procedures and company standards including levels of authority.
Ensure that high level of house-keeping are maintained.
NON-STOCK ITEMS
The Receipting Clerk must verify that a Purchase Order (PO) exists for the delivery being received. Stock can only be receipted against an ERP system PO.
Once the PO has been identified, Receipting clerk who physically received the items must check the delivery note against the physical stock for following:

  • Item correctness,
  • Quantity of stock, and
  • Visual quality.
    If there is no PO on the system, the stock must be returned back to the vendor by means of a goods returned advice.
    Once the Receipting Clerk is satisfied that the stock is correct and that the PO exists the supplier delivery note must be signed, the delivery note retained and a copy returned to the supplier; and approved copy is submitted to the creditors department.
    SERVICES
    Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed.
    The invoice and applicable job card must be submitted to the Operational Procurement for receipting.
    The Receipting Clerk will capture the receipt on the ERP system.
    Where original service invoices are received by the Operational Procurement; original invoices must be submitted to the Creditors Department for payment after goods receipt capture has been completed.
    After completion of above steps, the Receipting Clerk must create a service entry sheet on the ERP system.
    RECEIPTING OF FINISHED PRODUCT FOR RESALE
    Same principles required as per above.
    Attention to detail on goods receipting batch numbers based on approved received by SHEQ
    Ensure receipting is completed with 24 hours of receipt of all relevant supporting documentation.
    ERP PROCESSING
    The Receipting clerk must create and / or capture the goods receipt on ERP system against the PO.
    Delivery note number must be included on Goods Receipt entry.
    For batch managed items, each batch must be captured on a separate line on the goods receipt.
    Once the goods receipt has been captured, the Receipting Clerk must write the Goods Receipt number onto the delivery note and file it.
    All delivery documents from the supplier must be filed.

EFFECTIVE TEAMWORK AND SELF-MANAGEMENT
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
Manage colleagues expectations and communicate appropriately.
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPIS
Compliance with receipting policies and procedures including company levels of authority
Accuracy of documentation and data
All invoices and delivery notes are receipted against an authorised Purchase Order within 24 hours of receiving an approved workflow/ approved delivery note / approved invoice; and within deadlines for month end.
Purchase order are to be expedited timeously
Assist buying team with all finance queries where necessary and all queries to be resolved within 48 hours
No open purchase orders after delivery date on system i.e. BI Cube and SAP systems

ADHOC AMINISTRATIVE DUTIES
General administrative duties
Administration of 3G data cards applications for Group Services and Consumer Division:

  • Issue 3G cards to employees on fully approved workflow requests
  • Order 3G cards from preferred service provider as required
  • Maintenance of master-list of all 3G cards allocated to employees
  • Address internal customer queries (i.e. employees) e.g. top up requests with necessary approvals obtained and provide a link between the end user and the preferred service provider.

Debtors Clerk

Closing Date
2024/08/01
Reference Number
RCL240722-1
Company RCL Foods
Job Title Debtors Clerk
Functions Commercial
Job Type Classification Permanent
Location – Town / City Benoni
Location – Province Gauteng
Location – Country South Africa
Job Description
At RCL FOODS we see and do things differently, we think bigger, work smarter and as a team collectively work towards achieving our ambition, to Grow What Matters!

RCL FOODS is on the hunt for a Debtors Clerk to join our Baking team in Benoni. The successful incumbent will be responsible to facilitate the achievement of customer collection targets, essential to the profitability of the Company and manage overdue accounts, reduce the Company’s risk and minimize losses.

Minimum Requirements
Must reside in or around Benoni.

A relevant Degree/Diploma in Finance.

Knowledge of SAP/SYSPRO would be advantageous.

Be proficient on Microsoft Outlook, Word, Excel.

Duties & Responsibilities
Credit Control

Generate and dispatch invoices or POD’s on time to enable payment.

Receive remittance advices from customers and allocate appropriately, daily

Clear all allocated cash in the General Ledger.

Matching all debits and credits on the ERP system.

Run statements on the ERP system prior to agreed monthly deadlines and distribute to customers.

Assist vansheet clerks on driver corrections

To assist FM/Accountant with administrative duties

Ensure that all adhoc duties are performed to the satisfaction of the FM.

Customer Administration

Maintain compliance to credit limits for each customer and highlight possible non- conformance to the responsible supervisor before they exceed defined limits.

Liaise with customers to inform them of the balances once statements have been distributed, to ensure interim payment is made or to assist with application/documents for increases in credit limits where indicated by the credit analysis report.

Report on all transactions on 60 days plus to the Credit Supervisor.

Process ‘stop supply’ instructions on the ERP system where customer non-payment payment has occurred, ensuring that all of the necessary instructions and authorizations have been received.

Where possible, liaise with customers to rectify account problems before “stop supply” instructions are implemented.

Advise customers when the account has been blocked and ensure that all necessary internal departments are aware of the status of the customer/account.

Process journals for the movement of driver payments.

Claim Processing

Investigate pricing claims on the ERP system, print invoices and review deals on the system.

Obtain authorization for valid deals on the prepared pricing cover sheet and distribute within the department.

Schedule the claim on the ERP system for pricing where no valid deal exists and provide supporting documentation to the relevant team members for processing.

Manage stock claims (returns, damaged stock, shortage etc.) by initiating the document flow.

Assess if credit has been passed on queries and, if it not, submit supporting documents electronically to the relevant site.

Ensure stock claims are tracked on the ERP system and that queries are finalised.

Manage invalid claims by providing the necessary proof or backup documents to the customer.

Update and maintain the Chain Store tracker for claims and ensure the credit notes are processed accordingly.

Sales Administration Function

Maintain electronic and paper-based customer records and information.

Verify pricing discounts with relevant account manager and implement.

On a weekly basis, investigate Syspro order discrepancies and liaise with National Account Manager and Channel manager, and implement corrective action.

Master Data – Ensure all supporting documentation is submitted and correctly completed for account creation.

Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

Support and drive the business core values.

Manage colleagues and client’s expectations and communicate appropriately.

Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Champion training and development of self and others through utilising available training opportunities.

Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

Click here to apply

All the best with your applications

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