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Receptionist
Closing Date
2024/08/02
Reference Number
RCL240726-1
Company RCL Foods
Job Title Receptionist
Functions Administration
Job Type Classification Permanent
Location – Town / City Westville
Location – Province KwaZulu-Natal
Location – Country South Africa
Job Description
Vector Logistics is in search for a professional and enthusiastic Receptionist to join our dynamic team. As the first point of contact for our company, you will play a key role in creating a welcoming environment for our customers, visitors, and staff. If you thrive in a fast-paced environment and have a knack for multitasking, we would love to hear from you!
Minimum Requirements
Matric
2 years ‘relevant experience
Diploma in Business Administration
Duties & Responsibilities
Answer, screen and forward all incoming calls.
Maintaining/Updating of HIP System with regards to changes
Running requested reports on the HIP system.
Ensure reception area is always neat and tidy.
Ensure visitors are attended to as soon as they arrive at the office.
Booking of Boardrooms.
Responsible for the capturing of parcels to be couriered. (DSV)
Issuing and controlling of stationary and stationary register.
Receiving, checking, and signing for all deliveries.
Receive and sort daily mail/ deliveries.
Locking up of the office and arming the alarm system daily at 16H30
Perform other clerical receptionist duties such as assigned.
Skills:
Microsoft Office Suite.
Ability to multitask.
Excellent Interpersonal and Communication skills.
Attention to detail.
Ability to operate a variety of internal/ external telephone and communication systems.
SHE Administrator
| Closing Date | 2024/08/02 |
| Reference Number | RCL240722-3 |
| Company | RCL Foods |
| Job Title | SHE Administrator |
| Functions | SHEQ |
| Job Type Classification | Permanent |
| Location – Town / City | Polokwane |
| Location – Province | Limpopo |
| Location – Country | South Africa |
Job Description
- Administration of SHER records.
- Arranging calibration / services of risk related equipment.
- Keep SHER training matrix and all files up to date.
- Induction of employee’s & contractors when needed.
- Assist in contractor management.
- Assist in compliance reviews, general risk assessments and other safety assessments.
- Enforce compliance of regulatory requirements including company SHER policies and procedures.
- Arrange SHER Meetings / Trainings and schedule as needed.
- Managing and purchasing of PPE.
- Ensure first aid boxes are inspected monthly.
- Distribute weekly Safety Toolbox Talks & monthly SHER inspections to the SHER representatives.
- Investigate all injuries and implement corrective actions and preventive action.
- Updating of the incident register.
- Update Notice Boards – SHER.
- SHEQ-X administrations.
- Assisting with documentation, records, and files during both internal and external audits.
- Participating in departmental internal audits.
- Compile audit action plans.
- Raising NCR’S for internal & external audits
Minimum Requirements
- Matric.
- Minimum SAMTRAC or similar, diploma / degree preferred in Safety.
- Various safety related short courses will be advantageous.
- Minimum of 2 – 3 years’ work experience.
- Valid driver’s license.
- Administration / Safety background will be advantageous.
- Knowledge and understanding of SHE systems.
- Computer literacy (Outlook, Excel, Power Point).
Duties & Responsibilities
- Well-developed communication skills.
- Ability to work independently.
- Team Player.
- Results Driven.
- Attention to Detail.
- Time Management.
- Reporting skills.
- Coordination skill.
Sales Represantative
| Closing Date | 2024/08/01 |
| Reference Number | RCL240722-2 |
| Company | RCL Foods |
| Job Title | Sales Represantative |
| Functions | Supply Chain |
| Job Type Classification | Permanent |
| Location – Town / City | Elukwatini |
| Location – Province | Mpumalanga |
| Location – Country | South Africa |
Job Description
“We Grow What Matters” is not just a slogan; it’s a commitment to making a meaningful impact on the world through our people.
At RCL Foods, we live by a purpose that goes beyond nourishing bodies – “We Grow What Matters.” As a leading force in the food manufacturing industry, we understand that growth extends far beyond our products; it’s about cultivating an environment where diversity thrives. We are on the lookout for a passionate Sales Represantative. The role will be based at Elukwatini Depot and report to the Regional Sales Manager.
Minimum Requirements
QUALIFICATION AND EXPERIENCE
Grade 12.
Drivers Licence Code 10
PDP
A formal qualification would be an added advantage
Minimum 2 years’ experience in an FMCG environment
KNOWLEDGE AND SKILLS REQUIREMENTS
Organised
Ability to work under pressure.
Sales planning
Meeting sales goals
Must be able to communicate with people on all levels
Computer literacy
Report writing
Interpersonal
Logical thinking
Decision making
Presentation and facilitation
Negotiation
Duties & Responsibilities
KEY RESPONSIBILITIES
1.Ensure efficient and cost-effective product distribution
Ensure driver teams deliver according to mapped and optimised routes
Ensure all new and old customers are plotted on the GPS system
Ensure orders are geared towards improving truck utilisation and loaves/km
Ensure delivery teams invoices correspond with loading list before vehicle leaves bakery
2.Ensure balancing of orders placed, delivered and returned
Monitor driver orders for informal trade customers daily
Monitor and track returns daily
Craft and action plans to drastically improve returns
3.Submit sales figures from drivers daily
Ensure driver teams’ sales are in line with sales targets
Source and distribute of key trade intelligence
Provide actionable plans for improvements and combating competitor activities
Debtors Clerk
| Closing Date | 2024/08/01 |
| Reference Number | RCL240722-1 |
| Company | RCL Foods |
| Job Title | Debtors Clerk |
| Functions | Commercial |
| Job Type Classification | Permanent |
| Location – Town / City | Benoni |
| Location – Province | Gauteng |
| Location – Country | South Africa |
Job Description
At RCL FOODS we see and do things differently, we think bigger, work smarter and as a team collectively work towards achieving our ambition, to Grow What Matters!
RCL FOODS is on the hunt for a Debtors Clerk to join our Baking team in Benoni. The successful incumbent will be responsible to facilitate the achievement of customer collection targets, essential to the profitability of the Company and manage overdue accounts, reduce the Company’s risk and minimize losses.
Minimum Requirements
Must reside in or around Benoni.
A relevant Degree/Diploma in Finance.
Knowledge of SAP/SYSPRO would be advantageous.
Be proficient on Microsoft Outlook, Word, Excel.
Duties & Responsibilities
Credit Control
Generate and dispatch invoices or POD’s on time to enable payment.
Receive remittance advices from customers and allocate appropriately, daily
Clear all allocated cash in the General Ledger.
Matching all debits and credits on the ERP system.
Run statements on the ERP system prior to agreed monthly deadlines and distribute to customers.
Assist vansheet clerks on driver corrections
To assist FM/Accountant with administrative duties
Ensure that all adhoc duties are performed to the satisfaction of the FM.
Customer Administration
Maintain compliance to credit limits for each customer and highlight possible non- conformance to the responsible supervisor before they exceed defined limits.
Liaise with customers to inform them of the balances once statements have been distributed, to ensure interim payment is made or to assist with application/documents for increases in credit limits where indicated by the credit analysis report.
Report on all transactions on 60 days plus to the Credit Supervisor.
Process ‘stop supply’ instructions on the ERP system where customer non-payment payment has occurred, ensuring that all of the necessary instructions and authorizations have been received.
Where possible, liaise with customers to rectify account problems before “stop supply” instructions are implemented.
Advise customers when the account has been blocked and ensure that all necessary internal departments are aware of the status of the customer/account.
Process journals for the movement of driver payments.
Claim Processing
Investigate pricing claims on the ERP system, print invoices and review deals on the system.
Obtain authorization for valid deals on the prepared pricing cover sheet and distribute within the department.
Schedule the claim on the ERP system for pricing where no valid deal exists and provide supporting documentation to the relevant team members for processing.
Manage stock claims (returns, damaged stock, shortage etc.) by initiating the document flow.
Assess if credit has been passed on queries and, if it not, submit supporting documents electronically to the relevant site.
Ensure stock claims are tracked on the ERP system and that queries are finalised.
Manage invalid claims by providing the necessary proof or backup documents to the customer.
Update and maintain the Chain Store tracker for claims and ensure the credit notes are processed accordingly.
Sales Administration Function
Maintain electronic and paper-based customer records and information.
Verify pricing discounts with relevant account manager and implement.
On a weekly basis, investigate Syspro order discrepancies and liaise with National Account Manager and Channel manager, and implement corrective action.
Master Data – Ensure all supporting documentation is submitted and correctly completed for account creation.
Teamwork and Self-Management
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
Support and drive the business core values.
Manage colleagues and client’s expectations and communicate appropriately.
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
Champion training and development of self and others through utilising available training opportunities.
Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
IT Business Analyst: HR and Modern Worker
| Closing Date | 2024/08/08 |
| Reference Number | RCL240227-6 |
| Company | RCL Foods |
| Job Title | IT Business Analyst: HR and Modern Worker |
| Functions | IT |
| Job Type Classification | Permanent |
| Location – Town / City | Durban |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
Job Description
Vector Logistics, a leading name in the logistics industry, is seeking a meticulous IT Business Analyst (HR and Modern Worker) to join our dynamic team based in Durban.
The encumbent will be responsible for the SAP Human Capital Management & Modern Worker Environments cross-functional areas within the IT team, including budgets, projects, audits, licenses, communication and providing technical support to business.
The purpose of the role is to work in conjunction with the business to:
Identify, design and specify application solutions that meet business requirements and achieve the business benefit.
Facilitate the implementation of identified solutions utilizing recognized project management.
Support and maintain existing application solutions in the Business to ensure optimal use of the solutions.
Minimum Requirements
Degree in Information Technology/B.Com/National Diploma in Information Technology.
Minimum of 4 years’ experience within the relevant business function or information technology (SAP ECC 6 with HR Personnel Admin, Payroll and Time Management).
SAP qualifications in HCM module.
SAP certificate on ECC 608 for HCM modules with focus on Time Management.
Demonstrated success in team leading and managing projects relating to superior performance and continuous improvement.
Valid Code EB drivers’ license.
Exposure to the following system will be an advantage: HR Interfaces, BesTime Time and Attendance system, workflow systems, HR Manage (Learning and Performance Appraisals), Power BI, SAP BI, SharePoint, SAP products – Query Manager, Data Sync Manager, Variance Monitor, Siamese).
Experience in global organisation will be advantageous.
Knowledge, Skills and Attributes:
Excellent communication, interpersonal and presentation skills.
Excellent organisational and time management skills.
Ability to work under pressure and manage upwards and downwards.
Creative thinker with vision, coupled with pragmatic can -do attitude.
High attention to detail.
Ability to meet deadlines and prioritise tasks.
Duties & Responsibilities
Provide SAP HCM solution that fully address Vector’s current and immediate needs.
Ensure SAP compliance with obligations (including legislation, regulatory, contractual, and agreed standard/policies).
Creation and maintenance of a pipeline of changes and projects that align to the SAP HCM module with a focus of TM/PY/OM/PA and Vector’s foreseeable plans.
SAP HCM solution design (including change requests), ensuring that strategies, policies, standards and best practices are applied correctly and consistently.
Intranet solution design (including change requests), ensuring that strategies, policies, standards and best practices are applied correctly and consistently.
HR Manage solution design (including change requests), ensuring that strategies, policies, standards and best practices are applied correctly and consistently.
HR Org Chart solution design (including change requests), ensuring that strategies, policies, standards and best practices are applied correctly and consistently.
Workkflow solution design (including change requests), ensuring that strategies, policies, standards and best practices are applied correctly and consistently.
Individual and team service delivery against agreed SLAs and KPIs.
Adherence to defined targets, procedures, standards and measures of quality and customer satisfaction.
Excellent end user adoption, uptake and understanding.
Minimisation of preventable incidents.
Automation of feasible administrative and operational tasks.
Active and positive engagement with end users, application support and third parties.
Effective ongoing knowledge transfer to other IT staff, third parties and end users.
Successful delivery of medium and high complexity changes and projects on-time and on budget, including management of third-party resources where applicable.
Coaching and training users with regards to the users of IT assets and policies.
Maintenance of legislative requirements as and when published in the Government Gazette.
Production Manager
| Closing Date | 2024/08/02 |
| Reference Number | RCL240723-3 |
| Company | RCL Foods |
| Job Title | Production Manager |
| Functions | Operations/Manufacturing |
| Job Type Classification | Permanent |
| Location – Town / City | Pretoria West |
| Location – Province | Gauteng |
| Location – Country | South Africa |
Job Description
As a leading player in the Food Manufacturing industry, we pride ourselves on delivering high-quality products and making a positive impact. As we continue to grow, we are seeking a talented and motivated individual to join our team as a Production Manager.
The job holder will be required to manage the manufacturing of value-added Mixes (Coatings, concentrates on old and new premix lines) and packing of wheat and maize products, at the Pretoria Milling site in the most cost-effective way ensuring maximum efficiency and optimal mix whilst maintaining compliance with legislation, customer specifications, food safety, and quality standards to achieve production plan targets and determine and drive best practices, benchmarking and consistency management across the Department.
The role reports to the Operations Executive and is based in Pretoria West.
Minimum Requirements
Qualifications:
- A Diploma/ Degree in Production Management or Degree/ Diploma in industrial/ Mechanical/ Electrical Engineering
- A Wheat or Maize Milling qualification and practical experience would be advantageous
Experience:
- Relevant Manufacturing and Leadership certification or qualification
- 7 years of relevant operational experience in an FMCG manufacturing environment with at least 5 years in a management position
Duties & Responsibilities
Planning:
- Research and analyze best practices, local conditions, trends, and competitor activity to inform strategy.
- Contribute to manufacturing strategy and execute annual objectives.
- Fine-tune systems to adapt to changing work practices.
- Foster integration between cross-functional processing and planning teams.
- Innovate resource use for optimal output.
- Establish guidelines for resource optimization and minimal resource use.
- Set departmental targets aligned with plant objectives and monitor performance weekly.
- Adjust production plans to meet annual targets and address production variances.
Packing and Process Management:
- Drive continuous improvement in processes and procedures.
- Ensure departmental capacity aligns with production plans.
- Optimize resource allocation (cost, people, time) in the processing department.
- Coordinate with S&OP and Milling departments for production alignment.
- Manage labor resources within budget and develop talent pipelines.
- Monitor and adjust manpower and equipment availability to meet production needs.
- Report on departmental KPIs weekly and address non-conformances promptly.
- Manage equipment performance and maintenance priorities with Engineering.
Safety, Health, Risk, Food Safety and Quality Oversight:
- Establish systems and practices to comply with regulations and best practices.
- Ensure compliance with safety, health, food safety, and quality standards.
- Maintain FSSC 22 000 standards and related management systems.
- Implement in-process quality control and sustainable environmental practices.
- Maintain high housekeeping standards and develop SOPs for packing lines.
Financial Management:
- Assume responsibility for the departmental budget.
- Forecast, plan, and review annual budgets.
- Manage input costs and address overspending.
- Implement cost containment measures and business improvement initiatives.
- Provide input into Capex plans and justify expenditures to senior management.
Contract Management:
- Collaborate with HR and Procurement for contractor selection.
- Develop SLAs for suppliers and manage contracts within the department.
Project Management:
- Manage project plans and oversee implementation within the department.
- Drive efficiency projects to improve execution and operational targets.
Reporting:
- Ensure accurate data capture for reliable reporting and decision-making.
- Utilize IT systems to analyze operational management and costs.
- Adjust processing practices to optimize volume and quality.
Staff Management:
- Manage capacity through RCL employees and external labor providers.
- Facilitate daily planning discussions and monthly 1-on-1s.
- Drive leadership development and skills enhancement.
- Manage performance and conduct disciplinary actions when necessary.
- Oversee training and career development plans.
- Conduct operational meetings and ensure objectives are met.
All the best with your applications
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