Rand Water – Administration

To apply, click on the link at the end of the posts and all the best with your applications.

Transport Customer Service Co-Ordinator

Closing Date	2024/08/15
Reference Number	RAN240731-1
Job Title	Transport Customer Service Co-Ordinator
Portfolio	Bulk Water Services – Operations
Job Type Classification	Permanent
Location – Country	South Africa
Location – Province	Gauteng
Location – Town / City	Johannesburg South
Location – Site	Central Depot / Bulk Distribution

Job Advert Summary

Rand Water is looking for a candidate to assist internal customers by creating work orders for repairs and maintenance or breakdowns of Fleet Assets, Capturing work order feedback and timesheets, Assist maintenance planner and follow up with end users to collect assets.

Minimum Requirements

• Grade 12.
• 3 years relevant experience. 
• Maximo experience.
• MS Office Package (Excel, Word, Email ETC) experience. 
• Customer service experience.
• Automotive technical background could be an advantage.

Primary Duties

•  Customer Service and Housekeeping.
• Opening and completion of Work Orders.
• Assist in Generating Reports.
• Admin Duties.

Knowledge

• Computer literate in Microsoft office Package.
• Knowledge of Quality Management system.
• Good record keeping.
• Customer service. 

Skills

Good Communication skills.
Administrative skills.
Enterprise Asset Management program.
Negotiating, problem – solving, analytical and diagnostic skills.

Attitude

• Customer ServicesOrientation.
• Attention to detail.
• Results driven.
• Politeness.

Project Administrator – Rietvlei

Closing Date	2024/08/08
Reference Number	RAN240726-3
Job Title	Project Administrator
Portfolio	Bulk Water Services – Operations
Job Type Classification	Permanent
Location – Country	South Africa
Location – Province	Gauteng
Location – Town / City	Glenvista
Location – Site	Rietvlei

Job Advert Summary

Reporting to the Programme Manager in the Capital Execution Department, the incumbent will be responsible for undertaking project administration services, from providing services to project managers to dealing with other stakeholders to successfully implement projects in the Capital Execution Department.

Minimum Requirements

• Applicants must have a Tertiary Administrative Diploma or equivalent.
• Project Management Certificate will be an advantage.
• 5 years’ experience in project administrative environment and Project Management environment
• Computer Literate – SAP Project System, Investment Management (Costing), Materials Management, CATS, Cost Centre Expenditure, Profit Centre Expenditure, MS Office.
• Proven communication, strong influencing, conflict resolution, and stakeholder management skills.

Primary Duties

• Assist the project managers in the implementation of projects in the department.
• Prioritize and type technical reports and manage their circulation to various delegated authorities.
• Undertake the creation of requisitions, contract payments, and receipt of goods in compliance with Rand Water’s policies.
• Capture travelling claims and timesheets on the SAP system.
• Produce variance reports and assist in the project status reporting.
• Assist the project managers in updating the project files.
• Assist project managers with tender documents.
• Assist with Compiling and maintaining the Assets Register for various Departments in the Division.
• General administrative functions, including the logistics and travel arrangements for the project team.

Knowledge

• Project Accounting
• Project Management
• Procurement Management
• ISO 9001:2008
• Administrative functions

Skills

• Analytical thinking
• Good communication skills (written and oral)
• Balanced Emotional Intelligence
• Effective decision making

Attitude

• Attention to detail and quality
• Customer service orientation and service excellence
• Performance driven
• Deadline orientated
• Own initiative, self-starter
• Honesty and integrity

Project Administrator – Alberton

Closing Date	2024/08/07
Reference Number	RAN240725-1
Job Title	Project Administrator
Portfolio	Strategic Human Capital
Job Type Classification	Permanent
Location – Country	South Africa
Location – Province	Gauteng
Location – Town / City	Alberton
Location – Site	Rietvlei

Job Advert Summary

To provide an effective and efficient administrative support service to the Project Manager as well as organize and control pre and post training activities for Projects within Rand Water Academy.

Minimum Requirements

Matric or Grade 12 and project related qualification or project management qualification or certificate

• At least 2 years’ experience in project environment
• At least 2 years’ experience in MS Project
• Proven track record using MS Word, MS Excel and MS Outlook

Primary Duties

Oversee all the administrative functions for a designated training Project.

• Facilitation of quality management system which includes quality control and quality assurance issues.
• Facilitation of the PMO processes, reporting systems, stakeholder liaison, milestone tracking, and project integration factors.
• Maintaining project plans for the designated training Project.
• Monitoring weekly milestones.
• Set up and facilitate support functions covering planning, tracking, reporting, quality management and internal communication.
• Produce consolidated reporting to the Project Manager, including milestone summary, key issues, risks, benefits, summary of costs incurred.
• Establish standards, tools, and procedures for use on the project, including issues, risk, change and information management.
• Provide functional expertise in an administrative process
• Work with project team members to ensure the project meets business needs.
• Prepare weekly and monthly project reports.
• Facilitate pre and post training activities for the designated project.
• Facilitateall logistics to make the training a success.
• Facilitate workshops, meetings and events around project implementation, feedback sessions with clients and other related processes, including travel arrangements and expense reports.

Knowledge

• Business Knowledge
• Project Management
• Systems and Procedures
• Knowledge of Supply Chain Management
• Billing and Invoicing processes
• Financial Acumen
• Budget Processes
• Administration
• Knowledge of the National Treasury Project
• ISO 9001 Quality management System

Skills

• Strong Communication skills (both verbal and written)
• Coordination
• Planning
• Facilitation
• Report Writing
• Research capability (both desk top and physical)
• Analytical
• Computer Literate
• Numerical
• Time Management

Attitude

• Positive outlook
• Self starter
• Proactive
• Engaging
• Persuasive
• Resilient
• Follow through
• High achiever
• Time and attendance
• Structured in delivering
• Be able to work under pressure
• Able to exercise judgement

Click here to apply

All the best with your applications