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Contract: Senior Document Controller
Contract: Senior Document Controller
| Operating Division: | Transnet Pipelines |
| Employee Group: | Non Permanent |
| Department: | TPL,C&SP,Temp,IVT, Project Controls ,DNR |
| Location: | Durban Central |
| Reporting To: | Contract: Manager Project Controls |
| Grade: | FTMG |
| Reference: | req2133 |
The closing date is on . It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.
Position Purpose
To ensure that efficient day-to-day service in managing all project-related documentation provided to TPL. All project-related records and documentation must be compiled, tracked, stored and retrieved in an organized and systematic manner. Develop a resource plan to meet programme and project service requirements. Manage processes and procedures to ensure effective service and product delivery to customers.
Position Outputs
1. Ensure that all documentation/correspondence, both technical and nontechnical generated on a project is properly managed in terms of identification, registration, approval, distribution and filing.
2. Liaise with Project Director/ Principal Project Manager, Senior Project Manager, Project Manager and Engineering Managers to ensure all documentation requirements/deliverables for the project comply with requirements of Project Execution Plan (PEP)
3. Provide expert input to the project on the documentation requirements and deliverables
4. Regular interaction with internal and external stakeholders to ensure professional service is delivered and that all contractual requirements are being met
5. Ensure adherence to and the effective use of tools, Transnet systems and procedures
6. Ensure effective documentation management from project initiation, planning, execution, control to close out
7. Ensure adherence to quality standards and compliance with the requirements of Project Lifecycle Planning
8. Prepare and present detailed status reports and all required reports to the Project Management Team
9. Responsible for setting up Document Control requirements of a Project and implementation of Database Management system
10. Overall document management of the assigned project including mobilization and demobilization and day to day management of project document control staff.
11. Ensuring single point interface for all document control activities on a project for client, vendors and subcontractors
12. Provide necessary procedural and database management training to the project document control staff and the project team.
13. Develop Project Master Distribution Matrix including project numbering, archiving and defining various media of distributions.
14. Under the guidance of Project Management: a. Familiarize with Project Contract Scope of Document Control b. Co-ordinate with various project personnel in establishing document control procedures and systems viz, Subcontractor etc. c. Establish project procedures and capture mandatory document properties to support project commissioning, close out etc. d. Interact with the client and provide necessary reports.
15. Establish platform for tracking and exchanging of data between client, vendors and subcontractors.
16. Interpret project document control requirements and ensure compliance
17. Ensure access and guidance to all project personnel on project networks and location of various important procedures and standards.
18. Implement lessons learned system.
19. Co-ordinate with other design offices and site offices for project data management system
20. Familiarize with the project/client requirement on project close out, data retention and archiving, As-builts, Vendor Manufacturing Record Book and develop necessary work process.
21. Implementation project records retention and archival and map project close out activities
Qualifications and Experience
• Matric (Grade 12) plus relevant certificate or National Diploma • A minimum 5 years’ experience in document control and management environment of infrastructure projects • Minimum of 5 years’ experience in managing of and controlling of documentation and information Standard Job Requirements • Driver’s license code 08 • Travel as required and approved.
Competencies
Knowledge Sound technical knowledge in a multidiscipline environment Good understanding of records and archiving legislation Basic Organisational and business understanding Basic knowledge of project management methodologies and project management Good engineering knowledge Basic understanding of quality assurance, contract management and procurement terminology Skills Required: • Computer skills • Negotiating skills • Networking skills • Decision making • Pro-active thinking • Relationship building • Presentation skills • Problem solving • Time Management Interpersonal Skills to communicate with, direct and instruct stakeholders. • Ability to facilitate effectively to get desired outcome. • Ability to work under pressure to meet deadlines
Equity Statement
Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.
Contract: Senior Planner
Contract: Senior Planner
| Operating Division: | Transnet Pipelines |
| Employee Group: | Non Permanent |
| Department: | C & SP Planning, DNR |
| Location: | Durban Central |
| Reporting To: | Manager : Planning |
| Grade: | F |
| Reference: | req2132 |
The closing date is on . It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.
Position Purpose
To manage a Planning team on a programme or project, responsible for all aspects of Planning, Monitoring, Controlling, including resources and systems for project’s effective integrated planning services. All work and outputs to be in accordance with best practice standards, corporate governance, policies, processes, systems and controls implemented within Transnet Group and Transnet Pipelines (TPL), including but not necessarily limited to project reporting, planning & schedule management. The Senior Planner on a project, if he/she leads the planning function, is called a Lead Planner.
The Manager Planning will provide management and guidance to the planning team within the Project Management Office (PMO) on programmes/projects and ensure that the team functions and delivers projects in line with the Project Director/ Principal Project Manager expectations and to the governance requirements set by the Senior Manager Projects Controls. The Senior Planner will report by line on a project to the Project Controls Manager and by function to the Manager Planning.
Position Outputs
1. Provide primary point of contact to the project for all matters relating to planning / scheduling process, data, and reporting in support of the work in TPL.
2. Provide line management and leadership duties for the planning team on a project within TPL, ensuring that the specific team is functioning and delivering to a high standard, that accuracy is achieved at all times, that real time and integrated reporting reflects actual current status of the project.
3. Ensure that resourcing gaps on a project is identified and filled appropriately and timeously with suitably qualified persons.
4. Produce, communicate and roll out the project level planning / scheduling approach, including documentation of planning/scheduling procedures that support the approach, as set out by the Project Management Office.
5. Ensure best practice planning / scheduling principles and toolsets are adopted on the project in support of the commission based upon shared learning from other commissions and industries, and within the planning / scheduling team.
6. Identification of the relevant training requirements for the planning team in support of the tools and processes being adopted, and that skills development and mentoring requirements are identified and communicated, to the Manager Planning, for implementation.
7. Supports and implements any client specific process on a project as identified by the Project Management Office, TPL and Transnet Group.
8. Ensures that all work undertaken by the Planning Team on a project is executed safely and meets or exceeds safety goals and policies and is in accordance with Transnet Governance.
9. To provide the communication links to the respective Manager Planning and Project Controls Manager in respect of planning / scheduling on a project.
10. Working with the Project Management Office to implement an integrated planning / scheduling management framework for all aspects of schedule control and reporting.
11. Overall management and accountability for the Scheduling, Planning, Controlling, Monitoring and Tracking functions on the project.
12. Provide expert Planning services to the project using software approved by TPL.
13. Prepare detailed WBS, tracking schedules, bar charts, network diagrams, resource loading graphs and critical path analyses for the project using software approved by the TPL PMO.
14. Prepare detailed man plans and resource loaded schedules and track, monitor and report progress, utilizations, etc within the programme/projects.
15. Review the bid milestones and overall completion timetables in conjunction with the project scope at award and identify any anomalies or inconsistencies.
16. Review reports and information prepared by construction personnel or contractors/suppliers in accordance with associated project requirements.
17. Regular interaction with clients and the Manager Planning to ensure a professional service is delivered.
18. Ensure adherence to and the effective use of tools, Transnet systems and procedures on the project.
19. Initiating and implementing new business procedures congruent to best practice, including Earned Value Management, and Schedule Risk Management on the project.
Qualifications and Experience
• Minimum three years tertiary qualification, relevant degree or diploma in engineering, construction or project management, supported by • 8 years’ experience as a planner in multidiscipline project environment. • Minimum 5 years planning experience with Primevera P6 (including Pert master) Advantage: • Professional registration as PMI- SP or equivalent. • Project Management experience in line with PMP requirements. Standard Job Requirements • Driver’s license code B • Travel as required and approved.
Competencies
• Sound technical knowledge in a multi-discipline environment • Estimating and tendering processes • Technical overview of work methods and techniques • Risk management principles • Good knowledge of project management principles • Knowledge of ECC, NEC 3 forms of contract will be a definite advantage. • Previous experience working on built environment projects in a multi-disciplinary team. Skills Required: Core Discipline Competencies • Planning & Scheduling – thorough knowledge and understanding and management of all aspects of Project Schedules from Primavera to ensure a true reflection of the Project progress and forecasted dates. Ability to verify impact of Project Changes to Project Schedule. • Other Discipline / Competency Knowledge Areas: • Estimating – Understanding the fundamentals of estimating and the ability to review total Project and Change Notice estimates to ensure accuracy of estimated costs for the scope of work at hand, as this relates to schedule.
Equity Statement
Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.
Technician
Technician
| Operating Division: | Transnet Freight Rail |
| Employee Group: | Permanent |
| Department: | RN-COR-WES-SUP-Maintenance Control-PTH |
| Location: | Port Elizabeth |
| Reporting To: | Maintenance Manager |
| Grade: | G |
Position Purpose
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Position Outputs
Qualifications and Experience
• National Diploma in Industrial Engineering Experience • 2 Infrastructure Maintenance experience or 2 year in continuous improvent and project management environment • Coordination of process improvement initiatives • Analysing TFR related projects to improve operational performance. • A proven track record with implementation of key projects of operational impact. • Be in possession of a Code B Drivers Licence and be competent to drive such a vehicle
Competencies
Competencies: Knowledge required: • knowledge of Infrastructure Maintenance Management processesProcess Governance • TFR Business processes • Report writing • Computer Systems • MS Office [Excel, Word and PowerPoint] • Data analysis Skills required: • Analytical • Negotiation • Problem solving • Assessment/Selections • Analytical • Basic Financial skills • Leadership • Computer skills • Presentation skills • Coaching and mentoring • Time management • Communication • Networking • Decision making • Conflict Management Attributes: • Emotional Intelligent • Customer focussed • Endurance • Resilience • Integrity • Self-Starter • Assertive
Equity Statement
Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.
All the best with your applications.
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