Director

Director: Governance, Legal and Board Secretariat

Closing on: Oct 6, 2024

Job Title:                      Director: Governance, Legal and Board Secretariat

Department:                 Governance, Legal and Board Secretariat               

Reporting to:                Administratively to Chief Executive Officer and Functional to Board Chairperson             

Salary:                           R2 067 553.00 – R2 584 442 TCTC per annum

Paterson Level:             E3 

Advert Date:                 20 September 2024

Job Purpose:

The aim of this position is to provide a full range of secretariat services and to advise the Board of Trustees on governance and legal issues. To ensure effective, proper and efficient functioning of the Board and all its sub-committees. To provide secretarial services to the Board, minute-taking and reporting, compilation and distribution of documents, important document filing; management of documents on SharePoint and the necessary archiving and storing for referencing and legal compliance. To monitor internal activities of the organisation to ensure compliance with all relevant statutory and regulatory requirements.

Minimum Qualification requirements & Experience:

• Legal Degree
• Master’s Legal degree will be advantageous.
• 10 years at senior management of which 5 years must be Board secretariat experience at an executive level.
• Working with senior and influential thought leaders and decision makers.
• Company Board Secretary experience is essential.

Key Performance Areas:

1. Providing end-to-end secretariat support to the Board and its committees

• Preparing for and organising meetings. This entails drafting and finalising the agenda and packs, organising the logistics, minute taking, response, feedback to specific agenda items / matters arising. Undertaking any follow up and maintaining professional relationships. Also raise matters that warrant the Board’s attention.

2. Providing Secretariat to the Board Committees

• Preparing for and organising meetings. This entails drafting and finalising the agenda packs, organising the logistics, minute-taking, undertaking any follow up and maintaining professional relationships.
• Ensure that the attendance register is signed by all attendees.

3. Ensure legal compliance and obligations for a Trust

• Liaison with regards to appointments, retirements, resignations and removal of Board Members.
• Register Trustee Changes with the Master of the High Court.
• Manage legal and contractual issues with partners, suppliers and Brand South Africa.
• Making sure that the rules of engagement are governed by a contract (SLA) Managing the relationship with service providers.
• Assist the board in procuring service providers who may be required to carry out investigations or research in cases where executives may be precluded by virtue of conflict of interest or confidentiality (in-committee activities).

4. Informing, advising and supporting the Board in terms of Governance, PFMA and King III. General Administration

• Monitor internal activities of the organisation to ensure compliance with all relevant statutory and regulatory requirements.
• Ensure that the Board is aware of the obligations regarding legislation, regulations and standards required by codes of best practice.
• Assisting the board in arranging training and evaluation processes for the board and its committees.
• Provide accurate and properly researched knowledge for the Board to make informed decision.
• To provide a central source of guidance and advice within the organisation on matters of business ethics and good governance.
• Formal submission of compliance related documents (plans, budgets, Board minutes, annual financial statements, etc).

5. Staff management and development

• Delegate work assignments and tasks to appropriate individuals, providing sufficient direction so desired business outcomes can be achieved.
• Provide direct reports with leadership, direction, and coaching to achieve work objectives and improve performance and skills.
• Provide leadership and management to the Governance Legal and Board Secretariat team
• Responsible for internal communications to staff
• Performance Management – ensure that team members achieve their Performance Objectives as per individual agreements.
• Staff development, motivation and training
• Recruit respective staff and select
• Directly manage the workplace climate through actively living the brand

Required Knowledge, Technical Skills, Competencies and Attributes:

• Knowledge of relevant legislation (PFMA, Treasury Regulations (or Companies Act)).
• Corporate Governance (Protocol on Corporate Governance in the Public Sector, King II and III, governance best practice).
• Knowledge of the roles of key corporate leadership positions, e.g. Board of Trustees, Board Chair and CEO.
• Knowledge of government structures and hierarchies – Ministers, DGs, etc.
• General knowledge of broader political, economic and social environment.
• MS Office (Word, Excel, PowerPoint, Internet search, Email, Contacts Databases); CRM software experience and SharePoint document management advantageous
• Minute-taking
• Presentation
• Report Writing
• Organising / Logistics (of meetings etc) and assisting with strategic planning unit.
• Corporate Governance
• Planning
• Verbal communication
• Written communication
• Protocol / Diplomacy
• Knowledge management
• Multi-tasking – balancing varied needs and requests
• Attention to details / Accuracy
• Follow through
• Networking
• Service oriented
• Ability to use judgement / discernment
• Organizational awareness
• Staff and supplier management
• Planning and budgeting
• Leadership
• Strong business acumen

Brand South Africa is committed to ensuring and maintaining workplace diversity and the attainment of employment equity, having due regard to qualifications and appropriate experience. Brand South Africa encourages applications from African Males, Indian Females, Colored Males and Females, White Males and Females as well as people with disabilities  .

Please note that certified copies of qualifications will be requested from the shortlisted candidates ONLY.

The processing of your personal information by Brand South Africa will be done in accordance with the POPI Act 4 of 2013. Correspondence will only be limited to shortlisted candidates. Brand South Africa reserves the right not to make an appointment.

To apply for this position, submit qualifications and a comprehensive CV to: brandsavacancies@tianaconsulting.co.za 

The closing date for applications is 06 October 2024

For enquiries please contact: Ms Rosinah Ntando on 011 431 1354 or Ms Boledi Talane on 011 483 0122

*Should you not hear from us within three months from the closing date please consider your application unsuccessful

Job Category: GovernanceLegal and Board Secretariat

Job Type: Full Time

Job Location: Brand South Africa Head Office

All the best with your applications.