Astron Energy Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

Contract Transport Safety Officer

Contract End Date – 31/01/2025Drive the execution, monitoring, verification, assurance and reporting of performance by Transport contractors and Astron Energy Light Vehicle users to Astron Energy’s Transport Safety standards as well as to the country’s Road Transport Safety Regulations, Legislations and By-Laws. Develop and maintain procedures and templates to enable the organization’s performance to Transport Safety Standard. Provide Subject Matter Expertise in all Transport Safety related activities.

Zero Harm Organization

Performance Oversight and Assurance

• Coordinate and lead:

• Periodic Self assessments in relation to Road Transport Safety (RTS) Protocols to drive Assurance for Transport Safety.
• Periodic risk assessment for safety road transportation of Heavy and light vehicles:
  • Focusing on all RTS procedures and process flow.
  • Maintain the closure of identified gaps and update the procedure and process reflection the identified gaps

• Lead and participate in all Transport Safety Audits and other audits (e.g. Transport Supplier Audit).
• Drive assurance with transport contractors, conduct unplanned loading, driving and off-loading observations in the field to drive incident reduction and safe operations
• Review and verify the transporters effective use of safety tools as well as closure of corrective and preventative actions that came out of incident investigations and Road Transport safety audit.
• Conduct vehicle inspections to verify that the contracted transporters are adhering to Operating and agreed Truck Standards

Managing Standard and Procedures

• Review and update Transport Safety Standards, Process, and Forms/ Template as required.
• Review and revise Road Transport Safety training taking to account all the Transport safety element that requires training.
• Develop, manage, maintain Journey Management Plan and approval of Hauler JPs. 

• Physical road risk assessment (drive the routs)
• Work with Terminals and facility management department (BRES) to conduct facility risk assessment
• Work with sales and customer to conduct site risk assessment
• Develop Journey plans and solicit management approvals.

Incident Management

• Collaborate with ADCs, SHEQ for incident classification logging of the incident into incident investigation tool.
• Take part of the incident investigation as a subject matter expects investigator. In all incidents (including contracted transporters, and light vehicles)

Valued Employees

Demonstrate application of AEs Values and ways of working, Code of Conduct, and company policies

Required Qualifications:

Relevant Tertiary qualification in Safety Management. Experience and qualification in Road transport safety will be advantageous.

Preferred Experience:  

3 years in Safety Management, preferably Transport Safety management

Knowledge and skills:

• Extensive knowledge of Road Traffic Act; Road Transport Safety Applicable regulations and driver standards.
• Health and Safety Management, Legislation and Procedures in Road Transportation
• Strong Risk Assessment, Auditing and Incident Investigation ability
• Experience in Behavior Based Safety (BBS) programs
• Good Communication and Leadership Skills
• Excellent problem-solving skills; excellent attention to detail; high degree of accuracy; excellent verbal and written communication skills.
• Excellent computer skills to manage data for reporting, monitoring and tracking.

Contractor – BM Sales Support

Contract End Date – 31/10/2025Provides customer-facing and administrative support function to the Branded Marketer team.

Acts as a central point for fielding & directing queries to the BM team.

Maintains calendars, scheduling and tracking of actions for all BM Cluster Performance Reviews.

Support the Branded Marketer team in managing various applications, compliance, and project requirements with the Branded Marketers e.g., Starcard applications and processing of payments, chasing and closing of rebranding queries, tracking of closure for critical non-compliance findings etc.

Manage, track, and update Branded Marketer database.

Support the ESMs on all general communications to branded marketers from a centralised platform.

Financial Perspective

Ensure all supporting documentation and approvals are in place before processing payments, including claims.

Starcard Payments and Reconciliation:

• Ensure accurate processing, approval, and payment of Starcard transactions takes place on time.
• Maintain accurate and up to date records on the relevant shared drives.
• Drive cost-consciousness within the team by challenging discretionary cost especially travel & entertainment, and utilising cost-effective travel options.

Customer / Branded Marketer Perspective

• Ensure good relationship management with the BMs that promotes conducive conditions for productive engagements.
• Validate accuracy of starcard application forms and ensure accurate processing and loading in the system.
• Ensures full compliance with company policies/SOX as it relates the Branded Marketers.
• Track closure of open actions aimed at improving customer experience, brand, and operations excellence at BM sites.
• Work with the Operations Support team to coordinate ABM’s and related meetings e.g., task teams.
• Responsible for centralised communications to the Branded Marketers in collaboration with the Marketing and the Operations Support team.

Business Excellence

• Manage and oversee full end-to-end starcard application process once triggered by the ESM’s.
• Works across the value chain and service groups to improve team relationships in a collaborative manner.
• Manage ad hoc queries, reports, and day to day administrative activities.
• Liaise with the team to setup meeting calendar with BMs for the year. Support the ESMs with Field Managers reporting.
• Responsible for overall administrative support for the branded marketer team.
• Manage, track, and update Branded Marketer database: Site count and reconciliation.

People Management

• Build and maintain healthy relationships with all stakeholders in line with Astron Energy values to ensure business imperatives are achieved through collaboration and support.

Professional Qualification and Certifications:

•  Bachelor’s degree or Diploma in Sales and Marketing

Work Experience:

• At least 3 years of business operations experience, particularly in sales support with some administrative experience

Knowledge and skills:

Creative and critical problem-solving skills

High proficiency in MS Word

Proficient in MS Excel, Power Point and SharePoint

Good communication skills, both written and verbal

Strong prioritization and time-management skills.

Able to manage high volume of workload with competing priorities and deadlines.

Strong work ethic and commitment to deliver results with a sense of urgency and accuracy.

Able to function independently with minimal supervision.

Accuracy and attention to detail essential

Good planning, organisation management and administration skills

Good teamwork and collaboration skills

Senior Decision Support Specialist

Provide segmented pricing guidance and assist in deal construction. Drive profitable growth in the business: design and implement structured pricing methodology to enable consistent opportunity assessment. Drive deal and profit optimisation. Guide margin improvement and provide analysis to drive optimisation of product slate, drop unprofitable lines, focus on high volume/margin product. Business planning, monthly financial and BPR reporting, Quarterly Board reporting Provide support for optimal pricing / margin for existing customers.

• Lead margin management and pricing activities across the lubricants business
• Review customer and product portfolio profitability, drive initiatives for improvements
• Ensure effective tracking of costing, margins and revenue leakage.
• Coordinate Business Plan, and Customer Profitability planning including capital for lubricants. 
• Responsible for Monthly Business Review process along with performance reporting for all aspects of the area including customer profitability analysis. 
• Performs analysis on financial performance to define trends, gaps and opportunities
• Gather, analyze and report data in order to assist with the establishment and execution of our pricing strategy for products.
• Additional data for analysis includes market demand information/indicators, Global Sales Performance metrics (Volume/Revenue/Gross Margin/Profit), and competitive information.
• Responsible for benchmarking and competitive intelligence processes to support customer and channel strategy execution

Professional Qualification and Certifications:

Snr Certificate and Tertiary qualification (commerce or business science)/Honors, CIMA or CA qualifications preferable

Work Experience:

3-5yrs Experience in Pricing, Financial Reporting and Management Reporting critical.

Planning, Forecasting and Decision Support (sales analytics) very important.

Lubricants or FMCG experience important

Knowledge and skills:

• Strong financial and analytical skills, commercial acumen, good communication skills, both written and verbal
• Good understanding of the industry, preferably in Lubricants
• Experience relevant to this position will be an advantage.
• Ability to produce high quality analysis and recommendations
• Ability to work with large data sets and complex variables
• High proficiency in Excel and ERP systems

Application deadline:20 October 2024

Contractor – Contracts Advisor

Contract End Date – 31/12/2026The role provides support to the Contracts Advisor (Ikhwezi). Provides guidance in the review of contracts. Assisting with managing, monitoring and following up with Retailers and Landlords on documentation required from a legal perspective. Updating and tracking legal updates on Project Management Tool (Smartsheet). Providing support to the project team on council submissions and queries. Co-ordinate and arrange naming convention meetings, managing the updates on Smartsheet and communicating and maintaining strong relationships with internal and external stakeholders.

Key Responsibilities:

• Assist the Contracts Advisor with preparing and drafting legal correspondence, addendums and notices to internal and external stakeholders
• Assist in managing the issuing of notices to stakeholders who cause delays/risks and/or breach of obligations
• Identify, assess and mitigate contractual risks in respect of the project
• Manage Smartsheet legal updates for each site
• Take minutes and distribute actions arising from the council meetings
• Assist in resolving council queries and issues
• Assist in escalating legal challenges with internal stakeholders
• Assist with supporting, collating and responding to site issues raised by the site coordinators, RPMs and PMO Team in order to close them out in line with the programme
• Assist with populating documents and agreements for issuing to stakeholders
• Following up with external stakeholders to obtain necessary documentation
• Assist with gathering necessary information relating to project legal in order to aid the drafting of the necessary documentation
• Updating the legal information on the project management tool and raising any red flags identified
• Co-ordinate and arrange naming convention meetings
• Manage Smartsheet updates on naming convention as well as communicating proposals and responses to internal stakeholders

Professional Qualification and Certifications:

• Bachelor of Laws Degree (LLB) / BA Law / BCom Law
• Admitted attorney in the Republic of South Africa

Work Experience:

• 2-3 years post admission experience at a well-established law firm or in house at a large corporate
• Experience in contract management, particularly reviewing and drafting of contracts
• Experience in the downstream retail petroleum industry would be advantageous

Knowledge and skills:

Track record of integrity, honesty, and a positive attitude.

Demonstrates strong knowledge of contract law and legal terminology

Proven track record in negotiating contracts and managing external stakeholder relationships

Excellent communication, analytical and problem-solving skills

Attention to detail and the ability to work under pressure with tight deadlines

Strong understanding of legal concepts, particularly as they relate to the petroleum industry

Ensure precision and thoroughness in legal drafting

Demonstrates strong computer skills and knowledge of common programs such as Microsoft Office

possess excellent written and oral communication skills

Projects Planner

The role of the Integrated Capital Projects Portfolio Planner is critical in overseeing and coordinating all planning efforts for Capital Projects from inception to execution (Stages One to Five). This position serves as the sole internal planner at Astron, responsible for integrating diverse plans created by Project Managers, Engineers, and external service providers like Engineering, Procurement Contract Managers (EPCMs). The planner consolidates and quality checks multi-disciplinary project plans, including Process, Mechanical, Electrical, Control & Instrumentation, and Civil & Structural Engineering.

The role involves managing small projects (under $1MM / R20MM) and large projects (over $25MM), with a current budget for Sustain Projects at $25MM per annum. Key strategic projects, such as the Energy Programme and CDU to Nameplate, are also within the planner’s scope. Effective planning and quality assurance are crucial, as deficiencies could lead to schedule delays and impact critical deliverables.

The planner is tasked with developing and maintaining resource-loaded project programs, monitoring portfolio status, and providing regular reports. Communication and coordination with contractors and EPCMs are essential for integrating schedules. The position requires validating performance curves, ensuring compliance with baseline programs, and delivering Programme Assurance for external projects.

The planner’s outputs are reviewed by the Project Controls Lead and Capital Projects Lead before being presented to the Refinery Leadership Team and upper management at Astron and Glencore. This senior-level role demands a high degree of expertise to minimize rework and allow the planner to independently influence third-party partners on Astron Planning & Scheduling standards and processes.

Key responsibilities include:

Develop Project Programmes:

• Ensure Adherance to Astron Energy Scheduling Standards: Demonstrate critical thinking by rigorously following the established scheduling standards, including the Work Breakdown Structure (WBS), calendars, and programme assurance processes. Ensure adherence to these frameworks by Astron and 3rd party resources, to promote accountability in project execution.
• Develop and Manage Project Plans: Produce comprehensive project plans that are informed by stage gate requirements, actively interfacing with the Turnaround team as necessary. Exhibit accountability by ensuring all stakeholders are aligned on schedules and expectations.
• Integrate Detailed EPCM Plans: Analyze and incorporate level 3 and 4 detailed Engineering, Procurement, and Construction Management (EPCM) contractors’ plans into the Astron Master programme, ensuring a cohesive project approach. Apply critical thinking to identify potential issues or discrepancies.
• Establish and Baseline Master Programme: Collaborate with the project team to agree on and baseline the master programme before stage gates, ensuring compliance with the Project Delivery Process (PDP) governance. This requires accountability to deliver on project timelines effectively.
• Maintain Site-Specific Scheduling Data: Develop, update, and maintain site-specific as-built scheduling data to reflect the project’s current status accurately. Utilize critical thinking to identify trends and areas for improvement in scheduling practices.
• Set Scheduling Targets: Partner with the project manager to establish clear philosophies and expectations for competitive and aggressive scheduling targets. This involves critical assessment of project timelines and their alignment with overall objectives.
• Validate Cost Estimates: Ensure that the cost estimates are consistent with the project programme by validating that estimated man-hours correspond precisely with those outlined in the programme. Hold yourself accountable for accuracy in financial forecasting.
• Comprehend Project Documentation: Attain a thorough understanding of all relevant project documentation, including scope, project execution plan, ISO standards, and drawings. Use critical thinking to navigate and synthesize this information for informed decision-making.
• Expertise in Critical Path Scheduling: Demonstrate proficiency in the critical path method of scheduling, analyzing critical path, free float, total float, and employ strategies to minimize float durations. Make decisions based on this analysis to enhance project efficiency.
• Resource Management: Load Astron resources into the programme and conduct thorough reviews of resources added by contractors. Maintain accountability by ensuring resource allocation aligns with project demands.
• Collaborate with Project Team: Engage with the project team to baseline the programme, ensuring alignment and commitment across all team members. Foster an environment of accountability where each team member understands their role in achieving project milestones.

Maintain Project Programmes and Schedules:

• Strategic Scheduling: Develop and manage project schedules in various areas, ensuring alignment with project goals and timelines. Utilize critical thinking to anticipate potential scheduling conflicts and propose solutions.
• Validation and Quality Assurance: Thoroughly review and validate work packs prior to construction, guaranteeing that all necessary requirements and standards are met to minimize delays and costly errors.
• Forward Planning: Create and maintain a comprehensive 2-week look-ahead schedule, providing weekly updates that reflect any changes and impacts to project timelines. Navigate any necessary regulatory requirements and ensure all permits and approvals are obtained.

• Portfolio Analysis: Collaborate closely with Project Managers and team members to review the overall status and forecasts of the project portfolio, ensuring clarity and alignment on project progress and objectives.
• Monthly Reporting: Prepare detailed monthly planning reports that include supporting narratives, highlighting key performance indicators, risks, and opportunities for improvement.
• Project Roadmaps: Provide Capital Projects portfolio roadmap as per PDP project delivery model
• Action Reporting: Generate and disseminate planning action reports to Project Managers, holding teams accountable for status updates and follow-up on identified issues.
• Program Development: Design and maintain various program formats, including look-ahead programs, summary programs, and critical path analyses, which will provide clarity and direction in project execution.
• Scenario Analysis: Conduct “What-If” scenario analyses to explore potential project outcomes and guide risk management strategies.
• Data Presentation: Provide insightful program filters such as S-curves and histograms to enable Project Managers and teams to critically analyze project progress and make informed decisions.

Oversee the Programme Assurance Process.

• Quality Assurance Scheduling: Oversee and manage the scheduling of Quality Assurance (SQA) for EPCM and Contractor programs, aligning with Astron Energy’s established Scheduling Procedures. This requires critical analysis of timelines and deliverables to ensure adherence to quality standards and project objectives.
• Risk Assessment Participation: Engage actively in Project Risk Assessments, bringing a thoughtful approach to identifying potential risks and developing strategic mitigation plans. Your ability to evaluate complex scenarios and provide insightful recommendations will be crucial in promoting a proactive project environment.

Oversee and assess current project progress in comparison to the established baseline program.

• Site Validation and Safety Compliance: Conduct thorough assessments of Personal Protective Equipment (PPE) requirements for site operations, ensuring adherence to safety standards and fostering a culture of accountability among team members.
• Project Curve Analysis: Analyze and interpret overall project curves as well as individual resource curves to provide insights into project performance, enabling informed decision-making and strategic adjustments.
• Resource Histogram Evaluation: Create and maintain comprehensive resource histograms that effectively illustrate resource allocation over time, helping to identify potential bottlenecks and ensuring efficient use of workforce capabilities.

Earned Value Management: Implement and manage Earned Value (EV) methodologies to track and forecast project progress. Utilize Cost Performance Index (CPI) and Schedule Performance Index (SPI) indicators for data-driven insights, allowing for proactive measures to enhance project efficiency and accountability

Manage communication with the Project Team, Contractors, and/or EPCM to oversee and enhance the progress of the Project Programme

• Collaborative Work Review: Engage with the project manager and relevant discipline members to critically assess and analyze project work content and scheduling. Identify potential challenges and opportunities for improvement to ensure alignment with project goals.
• Project Management Oversight: Take ownership of updating and maintaining comprehensive progress reports for all project management activities. Ensure that all documentation reflects accurate timelines, milestones, and resource allocation.
• Engineering Discipline Monitoring: Actively track and report on the progress of the Astron engineering discipline. Utilize analytical skills to identify trends, address discrepancies, and promote accountability within the team.
• Procurement and Fabrication Validation: Execute thorough validation of procurement and fabrication progress by meticulously reviewing contractor and subcontractor schedules. Ensure that all parties adhere to agreed timelines and deliverables, providing feedback and recommendations for optimization as necessary.

Attend and Engage in Project Meetings:

• Conduct 2-week look ahead meetings with project managers, EPCM’s, contractors, operations specialists and business teams for weekly view of work planned on site within the refinery

• Actively participate in Project Team Meetings to contribute insights and identify opportunities for improvement.
• Engage in Site Training sessions to enhance knowledge and skills, ensuring personal accountability for ongoing professional development.
• Attend Project Progress Meetings, offering constructive feedback and critical analysis to support effective decision-making and drive project success.

Collaborate with the Cost Engineering and Analysis team to oversee and assess project status and performance metrics.

• Collaborate with the Cost Engineer to rigorously validate the accuracy of the program, demonstrating a strong commitment to detail and precision in all assessments.
• Engage with the cost controller and Cost Engineer to develop a comprehensive project plan, leveraging critical thinking skills to enhance cost forecasting and resource allocation strategies.
• Take ownership of data integrity and financial models, ensuring that all project analyses are thorough, transparent, and actionable.

Provide in-house internal consultation and guidance to Project Teams

• Provide insightful assistance to the Project Team by addressing queries related to scheduling, ensuring clarity in understanding and interpreting various reports.
• Analyze report data critically to identify patterns and discrepancies, proactively suggesting improvements and solutions to enhance scheduling processes.
• Foster collaboration by effectively communicating complex scheduling information in a clear and comprehensible manner, ensuring all team members can access and utilize information efficiently.
• Take ownership of scheduling-related issues, demonstrating accountability to resolutions and implementation of best practices for future reference.

Administration & Safety:

• Actively participate in safety meetings, demonstrating critical thinking by contributing insights and perspectives that enhance workplace safety. Take ownership of required annual Loss Prevention Observations (LPOs) to identify potential hazards and implement effective solutions.
• Engage in mandatory Astron training programs with accountability, ensuring comprehensive understanding and application of safety protocols and policies. Utilize this training to foster a culture of safety and continuous improvement within the team.

Professional Qualification and Certification

Minimum requirements:  NQF Level 5 – 10 Qualification in Engineering, Construction, Project Management or similar plus 10 years relevant work Experience with Primavera certification.

• Tertiary qualification in Engineering (B.Sc / B.Eng preferred); or
• Tertiary qualification in Construction/Project Management or similar; and
• Primavera System certification required
• Planning & Scheduling Professional Certification (PSP) through the Association for the Advancement of Cost Engineering International (AACEI) A strong advantage.

Work Experience:

• 10 years’ relevant experience with project controls, project management and multi-disciplinary construction exposure.
• Technical knowledge of Oil Refineries including plant, equipment and processes advantageous

Knowledge; skills and competencies:

• Proven implementation of project lifecycle and project management principles
• Demonstrated capability in Best Practice Planning and Scheduling principles
• Application of Earned Value methods – key analytical model for use in planning and scheduling.
• Build relationships, engage collaboratively & drive accountability with internal and 3rd party stakeholders.
• Demonstrates Analytical Skills within a high pressure and complex corporate and technical environment.

Application deadline:23 October 2024

Planning & Scheduling Supervisor

The Planning & Scheduling Supervisor leads a team of Planners and Schedulers within the Maintenance & Reliability Department of the Cape Town Refinery. The role manages the critical plan and schedule for routine planned maintenance, field projects (including small construction) and break-in work. The Supervisor has Subject Matter Expertise (SME) to coach and guide the team, ability to engagement with stakeholders inside and outside the fence (Consultants, OEM Equipment suppliers & 3rd party vendors) and the ability to flexibly adjust priorities depending on emergency works requests and resources available. A Technical knowledge of Refineries as well as Planning and projects understanding will equip this leader to line up the work with a challenging workload.
The Supervisor reports to the Lead, Planning, Scheduling & Warehouse and must anchor the Planning space while successfully managing the demands of key stakeholders such as Operations, Other Maintenance departments as well as Senior Management and Safety.
We look forward to hearing from suitably experienced and qualified candidates preferably with similar experience in Refineries, Petrochem or other heavy industry facilities.

Introduction

Long Cycle(Projects and on-stream)

Short Cycle (Routine work)

Leadership & Supervision

Introduction

Directs and controls the Planning and Scheduling Team to ensure that all planning and scheduling activities related to routine maintenance and Reliability & Maintenance projects (Replace in Kind, Engineering Works Requests, Integrity Threat Repair, On Stream Inspection, On Stream Turnaround & Inspection) are planned and scheduled to support execution in line with operational needs and Project Manager’s requirements. Is responsible for reviewing and identifying cost saving opportunities to meet or beat the annual maintenance budget of approx. R400MM.

Short Cycle Planning (Routine Work)

Is part of the YTT (Yesterday/Today/Tomorrow) daily meetings for the schedule attainment through the management of KPIs (Key Performance Indicators), EWOs (Emergency Work Orders) and Backlogs. Leads and provides direction of the re-prioritization of work to minimize the effect of schedule break-ins. Reviews the refinery consolidated long-term schedule and align the priorities and resources with the stakeholders. Communicates progress timeously to stakeholders. Leads and coordinates the work activities with the Planners to ensure that all services required for the execution of work are built into lookahead plans and schedules. Plans to be developed ahead of time (4 weeks, 4 months) that ensures the efficient utilization of resources and cost management. Builds strategic relationships with internal and external stakeholders to improve integration in supporting the work process. Identifies opportunities and drive improvements that result in efficient workflow and execution based on data of trends and KPI’s. Review and recommend improvements of the work process and amend procedures as required. Reponsible for review and updated maintenance work packs. Reviews the cost related to maintenance and present data that supports repair/replace options for key equipment.  

Long Cycle Planning (Projects, onstream turnarounds and R&M Capital projects)

Lead and direct the Lead Schedulers in prioritizing projects with Operations and the discipline Lead’s, and with the Area Maintenance Leads and Maintenance Specialist, develop the in scope cost and schedule. Accountable for the P6 plan and schedule development where required through the Lead Schedulers including on-stream T&I’s repair recommendations and RIK’s and small maintenance capital projects.

Leadership & Supervision:

Exhibits strong leadership skills to optimize team performance. Identify team gaps, upskill, and develop succession plans that support business requirements. Gives pin-pointed feedback to the supporting R&M department Leads that supports work process functionality. Manages individual performance through the Company Performance Management Process (PMP),

Executes Loss Prevention System (LPS) Supervisor Stewardship functions, which includes Loss Prevention Self-Assessment (LPSA) audits, Loss Prevention Observations (LPO), Loss Investigations (LI) and Near Loss Investigations (NLI). Fosters and promotes Incident & Injury Free (IIF) behaviors within the team to achieve the Refinery vision.

It is a requirement of this position to hold, and therefore accept, an appropriate appointment in terms of the Occupational Health and Safety Act No 85 of 1993 (‘OHSA”), in terms of which you will assist your Departmental Manager / Head in the execution of the duties and responsibilities, as contemplated in section 8 of the OHSA (or any amendments from time to time).

Preferred Professional Qualification and Certifications: 

• Tertiary qualification in Engineering
• Post Graduate Qualification in Project Management or similar
• Business Administration / Commercial Qualification advantageous.
• Active Planning & Scheduling certification advantageous

Work Experience:  8 – 10 years of Petrochemical or Manufacturing industry

• Petro-Chemical Planning & Scheduling experience, preferably in SAP PM and Primavera (P6)
• Practical experience of work methods, procedures related to planning and maintenance
• Supervisory experience

Knowledge and skills:

• Strong analytical, troubleshooting, and decision-making skills
• Strong communication skills
• Solid knowledge of safe work practices applicable to Hazardous installations
• Solid understanding and application of Loss Prevention System (LPS)
• Working knowledge of Occupational Health, and Safety (OHS) Act and regulations.
• Proven ability to supervise, train and coach Planners and Schedulers
• In-depth knowledge of SAP Plant Maintenance (PM) module and Primavera (P6) as planning and scheduling tools
• Knowledge of other Inspection and Turnaround software packages and their link to SAP PM e.g. APM and STO Planner
• High proficiency in MS Excel
• Understanding of Petro-chemical plant and equipment
• Ability to read drawings

Application deadline:26 October 2024

Maintenance and Projects Resource Administrator

Reporting to the Maintenance Workflow and Controls Lead, this role Supports Workflow and Controls deliverables by being accountable for key activities in the routine maintenance and project resources space.

Supports Workflow and Controls deliverables by being accountable for key activities as detailed below:

MyTrack (Refinery wide)

• Responsible for updating the Refinery Track system with contractually agreed skills, labour rates, work schedules and agreements/work orders/projects associated with reimbursable contract labour.
• Sets up the Organisation in myTrack for the duration of the contract (as per agreement in place)
  • Creates skills and assigns labour rates.
  • Sets up material and equipment.
  • Codes (Grouping) resources as per contractor
  • Set up material and equipment rates.

• Provides Track Administrator support to companies with less than 20 reimbursable resources which includes the following tasks:
  • Assigning Agreements and Skills to resources
  • Allocating resource clock hours (as per SACO) to applicable work orders/projects
  • Approval/rejection of overrides based on supporting documentation and access control system.
  • Routing allocations and overrides to relevant Astron manager for approval before processing.
  • Storing records related to Allocations and Overrides for audit purposes.
  • Generating Track report for company to use as supporting documentation for labour invoicing in Ariba.
  • Verify if Purchase Orders are in place and valid.
  • Monitor approvers/authorisers and make sure that all approvals are completed on time.

• Provides training and general assistance to the Contractor Track Administrators all companies with more than 20 re-inbursable labour resources on site.
• Reports.  Weekend support required during critical maintenance periods.
• Administers the Manpower Plan on site and is responsible for the following tasks:
  • Collating manpower forecasts from all Work Areas into Consolidated Manpower Plan
  • Supports work area owners to present Manpower Requests to Manpower Steerco for approval and inclusion into Manpower Plan
  • Verifying manpower requests information against active badges on Security System (SACO)
  • Reporting anomalies between Manpower Plan, Manpower Requests and Active Badges
  • Flagging existing users from the system when no longer required

Refinery Access Management

• Submit approved access for activation.
• Facilitates Manpower Steerco meetings twice a week.
  • Collates and verifies data for meetings
  • Creates slides for Manpower Steerco meetings
  • Communicates decisions taken during Steerco meetings e.g. approved manpower additions and revoked access
  • Manages and reports 14 & 30 day lookaheads for refinery access (Projects & Maintenance)
• Generates and shares daily early and mid-morning Currently onsite Manpower reports.

SAP Planned Maintenance (PM) administration (Refinery wide)

• SAP PM training for new employees
• SAP PM refresher training when required.
• Winshuttle bulk uploads – Functional Locations, Equipment
• Attaching new Tasklists to Maintenance Plans
• Winshuttle decommissions – Functional Locations, Equipment
• Verify if new Add/Change/Delete forms from Reliability Engineers, Technical Services Department conform to SAP PM standards/requirements.

Minimum requirements : 

Grade 12 / N3 / NQF Level 4 Qualification plus 10 years’ experience in Refinery or similar industry systems-based data management, reporting and analysis.

A National Diploma or B.Tech qualification in Data Analysis and/or Project Management will be an added advantage.

Work Experience: 

Minimum 5 years Data Analysis and Reporting Experience, preferably within a Refinery environment (or similar industry).

Knowledge and skills: 

Must be proactive in communicating with all customers, peers, stakeholders, and members of other organizations. Communicates in a clear, concise, understandable manner, both orally and in writing. Listens carefully and asks questions. Comfortable and competent in facilitating meetings. Stays accessible and approachable. Maintains professional demeanor in all situations.

Good planning and organizing skills. Good understanding of Refinery systems, processes, and procedures.

Capable of handling multiple requests at a time.

High level computer literacy in Excel and PowerPoint is essential. Refinery systems-based knowledge (TRACK, SAP PM, OERI) would be an advantage.

Organisation & Prioritization Skills – balancing of issues requiring quick, high-level analysis with those requiring greater depth.  Effectively managing multiple stakeholders.

Analytical Thinking and Problem Solving with ability to deliver detailed and accurate work product.

Application deadline:26 October 2024

Branded Marketer – Business Performance Analyst

The purpose of this role is to manage and prepare the Retail Branded Marketer channel, strategic and tactical business plans together with reporting and review of management plans for full BM KPI tracking.

Key areas of responsibility for this role include:

• Overseeing and preparation of the Branded Marketer Business’ Business Planning process, stress-tested and rolled up by Branded Marketer,
• Driving the development of all BM tactical and turnaround plans, utilizing robust data and competitor insights (including diesel pricing) to identify the root cause and develop intervention plans,
• Working with the pricing team and all stakeholders, assume responsibility for the development of business and/or deal approval cases and assist the BM team with the approval process,
• Generate and provide detailed reporting and insights on BM performance (sales and margins) and the competitive landscape, highlighting areas of concern and opportunities for decision-making,
• Development of management reports,
• Provide financial and economic analysis,
• FreshStop validation – ensuring correct income calculation for AE as submitted by FreshStop versus BM submissions.
• Deal evaluation before going to pricing with the right deals for quick decision-making.
• Help deploy training programs and procedures from FP&A.

Professional Qualification and Certifications:

• Finance/Accounting Degree

Work Experience:

• Detailed understanding of the Fuel Enterprise Value chain
• Minimum 3 to 5 years Fuel Industry knowledge and experience
• Experience in financial reporting, budget management and financial forecasting.
• Experience with automation and data analysis advantageous.

Knowledge and skills:

• Ability to generate deep insights from analysing data.
• Development of reporting templates and business models
• Ability to gather market information from multiple sources, ability to analyze information to draw conclusions regarding competition and consumer/market trends.
• Strong financial and analytical skills.
• Advances MS Excel skill
• Good communication skills, both written and verbal
• Working knowledge of SAP
• Attention to detail and results driven.
• Good analytical and problem-solving skills.
• Be able to operate under stringent deadlines and work under pressure.
• Building and supporting teams
• Engagement and influencing skills operating at management level.
• Performance management
• Intermediate data visualisation tool experience (PowerBI/ tableau)

Application deadline:16 October 2024

Coordinator Maintenance – Services

• Supervises the safe and efficient work execution performed by assigned crews, including contractors
• Supports the Routine Work Process by reviewing task lists, ensuring quality resources and tools are made available on time to execute prioritized work, and conducting regular field tours to address safety and barriers to efficient work execution.
• Conducts and reviews job safety analysis, conducts pre-job execution planning and leads daily (start of shift) meetings to set priorities for the work-day
• Reviews frozen schedule (2 weeks) and do verifications
• Provides guidance and resources by leveraging available experienced staff members
• Identifies actions aimed at improving the contractor efficiency/productivity (strict application of the contracts terms, contractors working hours and on-time arrival, on-time breaks, on-time departure and hand-on-tool time efficiency)
• Ensures the correct quality of repair, the replacement of damaged insulation and the cleanliness of the area and work place
• Conducts monthly audits and feedback on craft personnel on the quality of their SAP information/data input
• Identifies and coordinates the activities and resources required to execute the operations required for Priority 1 work. Mobilises service providers for Priority 1 work as required

• Safely and successfully executes all Maintenance Operations
• Complies with PTW process requirements as it pertains to Maintenance contractors
•  Accountable for the confirmation/feedback and submission of actions into SAP PM (Maintenance Order Task)

• Ensure scaffolding trackers are kept up to date and do verifications on site
• Participates in weekly audits of the feedback info into SAP. Drives the effective utilization of all resources (financial, materials, manpower, contractors, services, etc.) to ensure the safe and efficient execution of maintenance to Refinery assets.

• Co-ordinates Routine maintenance and projects including Turnarounds

 Ensures that the highest industry standards are met through following the Company procedures and manufacturers specification. Ensures work is carried out in such a way as to meet the scheduling, quality and safety requirements and to maximize refinery availability.

Owns all work activities (Discipline specific) to the point where maintenance HANDOVER to Operations.

Directs and supervises Company and contractor work teams. Exhibits strong leadership skills to optimize team performance.

Executes Loss Prevention System (LPS) Supervisor Stewardship functions, which includes Loss Prevention Self-Assessment (LPSA) audits, Loss Prevention Observations (LPO), Loss Prevention Investigations (LPI) and Near Loss Investigations (NLI), Chesm Engagement, WIP etc. Fosters and promotes Incident & Injury Free (IIF) behaviors within the workgroup.

Accountable for the input to and control of the annual budget related to this position.

Ensures schedule attainment through the management of Key Performance Indicators (KPI), Emergency Work Orders (EWO) and Backlogs. Communicates progress timeously to stakeholders.

Develops and ensures all safe working procedures and method statements are in place and followed by the team.

Ensures that corporate compliance training requirements are met.

Professional Qualification and Certifications:

N4 (National Technical Certificate 4) or B. Tech in engineering discipline e.g. Chemical, Mechanical, Electrical or similar.

Work Experience:

8 – 10 years of Petrochemical or Manufacturing industry with demonstrated plant and equipment knowledge. Refining Experience will be a strong advantage.

Knowledge and skills:

A deep understanding and demonstration of safe work practices

Fluency in Routine work control (CDMS260)

Managing and Coordinating in one or more of the following specialised areas required: 

• Scaffolding
• Insulation
• Painting & Coatings
• Waste Management and Environmental Management
• Lifting & Rigging.

Strong analytical, troubleshooting, and decision-making skills

Strong communication skills that allow you to collaborate effectively with diverse groups in order to achieve the best results and deliver the most value. Solid knowledge of Workplace Hazardous installations, locations, Occupational Health, and Safety (OH&S) regulations.

Solid knowledge of scaffolding, insulation and coating standards

Ability to Supervise, train and Coach.

Ability to manage major Services contractors and during shutdowns through CHESM process.

Solid understanding and application of Loss Prevention System.

Application deadline:20 October 2024

Click here to apply

All the best with your applications.