RCL – Finance

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Accountant – Operations and Controls

Closing Date
2024/10/29
Reference Number
RCL241024-1
Company RCL Foods
Job Title Accountant – Operations and Controls
Functions Finance
Job Type Classification Permanent
Location – Town / City Centurion
Location – Province Gauteng
Location – Country South Africa
Job Description
At RCL FOODS, we are driven by a purpose that goes beyond business. Our commitment to “We grow what matters” reflects our dedication to nourishing lives, communities, and the future.

The Procedures Controller will play a critical role in ensuring the effectiveness of the control environment within the organization. By performing regular assessments, audits, and control evaluations, this role will support both the first and second lines of defense in identifying and mitigating risks. Additionally, the Procedures Controller will ensure that key financial processes and controls are designed and operating effectively, minimizing financial risks and improving operational efficiency.

Minimum Requirements

• Bachelor’s degree in finance, Accounting, Business Administration, or related field.
• Professional certification such as CPA, CIA, or CISA is preferred.
• Minimum 5 years of experience in a control/audit role, with exposure to risk management and operational finance.
• Proven track record in conducting audits, evaluating controls, and reporting findings.
• Experience with SAP and Syspro will be advantageous

Duties & Responsibilities

• Update and maintain process flows for all financial and operational processes
• Assess results from control self-assessments and provide detailed analysis on gaps and areas for improvement.
• Update Control Self Assessment from time to time to ensure relevance to key controls and changes within the organisation
• Ensure that the control self-assessment process is aligned with regulatory requirements and best practices.
• Prepare monthly reports for the Finance Manager, detailing findings, recommendations, and actions to enhance controls.
• Prepare quarterly reports for site Executive Team, summarizing site performance and control environment effectiveness.
• Perform comprehensive system audits to evaluate the effectiveness of current controls.
• Collaborate with relevant departments to develop and implement improved control systems.
• Recommend and monitor implementation of systems to enhance operational efficiency.
• Ensure compliance with financial policies and procedures across all departments, providing recommendations for improvement.
• Assist the Finance Manager in implementing and maintaining effective controls over financial reporting and transaction processing.
• Support the first and second lines of defense by identifying deficiencies in the control environment.
• Provide guidance on mitigating key operational and financial risks through effective control measures.
• Monitor and evaluate the progress of control improvements to ensure sustainable risk mitigation.
• Evaluate and improve financial workflows and processes to increase efficiency and reduce the likelihood of errors or control lapses.
• Drive the automation of key financial processes, such as reconciliations and expense management, to streamline operations.
• Collaborate with IT and Finance teams to integrate technology-driven solutions for stronger financial controls.
• Ensure compliance with internal policies, external regulations, and financial reporting standards through periodic control testing and validation.
• Maintain documentation of control processes and ensure that all procedures are up to date with regulatory and accounting standards.
• Liaise with cross-functional teams to gather input and address control-related issues.
• Ensure that findings from assessments and audits are communicated clearly and effectively to relevant stakeholders.
• Work closely with the Finance, IT, and Operations teams to implement improvements and maintain a strong control environment.

Capex & Assets Administrator

Closing Date
2024/11/02
Reference Number
RCL241023-4
Company RCL Foods
Job Title Capex & Assets Administrator
Functions Finance
Job Type Classification Permanent
Location – Town / City Pretoria West
Location – Province Gauteng
Location – Country South Africa
Job Description
The RCL FOODS HR Team is on the hunt for an experienced Capex and Assets Administrator to join our dynamic Procrement team, based in Pretoria West.

As the Capex and Assets Administrator, You will be responsible for researching, acquiring, negotiating, purchasing and expediting services, materials, equipment and supplies, with a stringent focus on quality to ensure that Manufacturing, Engineering and Projects can operate optimally, safely and within budget.

Minimum Requirements
Finance Diploma/Degree

1-2 years’ experience in a similar role, in a manufacturing/fmcg environment

MS Office (Word, Excel and Outlook) competence essential

Knowledge of ERP systems (SAP and/or Syspro)

Project management certification would be advantageous

Duties & Responsibilities
Capex Project Management Activities

Coordinating the financials of Capex budget which includes Analyzing, Maintaining, Optimizing the Capex Budget and Coordinating within this budget according to existing policies and procedures.
Manage cash flow projections by recording, reviewing and reporting actual cash flow and variance to senior management on a regular basis
Manage the project plan by recording, reviewing and communicating progress and or results of project deliverables to senior management via Monthly Project meetings.
Inform/report senior management of project challenges and driving resolution.
Manage and drive renovation upgrade projects – Define scope of work, meeting with contractors and monitoring of project to deliver on time and within budget.
Create activity plans focusing on timing and financial milestones.
Scheduling of resources to activities and revise where required on renovation projects
Review/revise the project schedule with senior management.
Maintain the rolling 5-year Capex budget.
Inform head office of completed projects and initiate capitalization process.
Complete capitalization documentation and submit.
Upkeep of asset register for Engineering and the manufacturing plants.
Coordinate a yearly asset verification process. Remove identified unused assets from asset register via MOFA documentation.

Buyer

Converting purchase requests into purchase orders.
Maintain a positive relationship with technical personnel.
Obtain at least 3 quotations prior to adjudication of an order.
Follow up on all orders that are outside of the negotiated lead time and take corrective action.
Constantly strive to improve vendor relations and provide long term information that would enable the vendor to improve their service and create a better understanding of our mutual business requirements.
Evaluates, selects and negotiates with appropriate suppliers based on supplier capacities, cost and quality on renovation projects.
Responsible for developing and maintaining good relationships with nominated equipment suppliers to establish a supplier base.
Management of supplier costs within the company’s policies, procedures and approvals framework (stay in approved budgets)
Conduct all purchasing with the appropriate skill and integrity and conduct negotiations in a professional manner.
Maintains accurate and complete records related to all purchasing and supporting activities.
Ensure that client BEE certificates/ratings were received and direct the short and long term objectives to clients without BEE ratings.
Assist with duties of the technical buyer when she is on leave/sick.

Administrative

Managing and maintaining budgets as well as invoicing.
Align business processes with other supporting departments such as Finance and SHEQ.
Arrange payments as per cashflow projections
Monthly board reports.
Using a variety of software packages such as Microsoft Word, Outlook, Powerpoint, Excel, Project Management to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
Ensure alignment between offices with relation to vendors, policies and procedures where applicable.
Arranging travel and accommodation for suppliers / contractors.
Arranging in-house events.
Update and maintain leave schedules of department.
Maintaining office systems.
Assist with all DMS queries and in-house training.
General administrative duties

Debtors Clerk (Benoni)

Closing Date
2024/10/31
Reference Number
RCL241023-2
Company RCL Foods
Job Title Debtors Clerk (Benoni)
Functions Commercial
Job Type Classification Permanent
Location – Town / City Benoni
Location – Province Gauteng
Location – Country South Africa
Job Description
At RCL FOODS we see and do things differently, we think bigger, work smarter and as a team collectively work towards achieving our ambition, to Grow What Matters!

RCL FOODS is on the hunt for a Debtors Clerk to join our Baking team in Benoni. The successful incumbent will be responsible to facilitate the achievement of customer collection targets, essential to the profitability of the Company and manage overdue accounts, reduce the Company’s risk and minimize losses.

Minimum Requirements
Must reside in or around Benoni.

A relevant Degree/Diploma in Finance.

Knowledge of SAP/SYSPRO would be advantageous.

Be proficient on Microsoft Outlook, Word, Excel.

Duties & Responsibilities
Credit Control

Generate and dispatch invoices or POD’s on time to enable payment.

Receive remittance advices from customers and allocate appropriately, daily

Clear all allocated cash in the General Ledger.

Matching all debits and credits on the ERP system.

Run statements on the ERP system prior to agreed monthly deadlines and distribute to customers.

Assist vansheet clerks on driver corrections

To assist FM/Accountant with administrative duties

Ensure that all adhoc duties are performed to the satisfaction of the FM.

Customer Administration

Maintain compliance to credit limits for each customer and highlight possible non- conformance to the responsible supervisor before they exceed defined limits.

Liaise with customers to inform them of the balances once statements have been distributed, to ensure interim payment is made or to assist with application/documents for increases in credit limits where indicated by the credit analysis report.

Report on all transactions on 60 days plus to the Credit Supervisor.

Process ‘stop supply’ instructions on the ERP system where customer non-payment payment has occurred, ensuring that all of the necessary instructions and authorizations have been received.

Where possible, liaise with customers to rectify account problems before “stop supply” instructions are implemented.

Advise customers when the account has been blocked and ensure that all necessary internal departments are aware of the status of the customer/account.

Process journals for the movement of driver payments.

Claim Processing

Investigate pricing claims on the ERP system, print invoices and review deals on the system.

Obtain authorization for valid deals on the prepared pricing cover sheet and distribute within the department.

Schedule the claim on the ERP system for pricing where no valid deal exists and provide supporting documentation to the relevant team members for processing.

Manage stock claims (returns, damaged stock, shortage etc.) by initiating the document flow.

Assess if credit has been passed on queries and, if it not, submit supporting documents electronically to the relevant site.

Ensure stock claims are tracked on the ERP system and that queries are finalised.

Manage invalid claims by providing the necessary proof or backup documents to the customer.

Update and maintain the Chain Store tracker for claims and ensure the credit notes are processed accordingly.

Sales Administration Function

Maintain electronic and paper-based customer records and information.

Verify pricing discounts with relevant account manager and implement.

On a weekly basis, investigate Syspro order discrepancies and liaise with National Account Manager and Channel manager, and implement corrective action.

Master Data – Ensure all supporting documentation is submitted and correctly completed for account creation.

Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

Support and drive the business core values.

Manage colleagues and client’s expectations and communicate appropriately.

Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Champion training and development of self and others through utilising available training opportunities.

Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

Debtors Clerk

Closing Date
2024/10/28
Reference Number
RCL241014-1
Company RCL Foods
Job Title Debtors Clerk
Functions Finance
Job Type Classification Permanent
Location – Town / City Durban
Location – Province KwaZulu-Natal
Location – Country South Africa
Job Description
RCL Foods is recruiting for a driven, highly energized and analytical Debtors Clerk within the baking business unit.

The suitable candidate will be responsible to ensure the accurate administration, processing and balancing of all POD‘s, credit notes, 3 and 4C capturing, invoices and claims.

This role will be based in Durban and reporting to the Commercial Financial Manager.

This role is a Permanent role.

Minimum Requirements
Education and Qualification:

Matric

Experience and Training:

2 – 3 years administration and debtors experience

FMCG experience Advantageous

Good computer literacy – especially Excel and e-mail

Experience working with JDE advantageous

Duties & Responsibilities
Debtors and Administration

• Scan all claims on QDocs and save the information to the appropriate QDocs inbox.
• Check all outstanding POD’s on the QDocs expectation report and follow up with the relevant driver/s and Dispatch team.
• Outstanding POD report to be sent to the dispatch team daily and PODs older than three days needs to be reported to the Distribution Manager and General Manager.
• Ensure that the QDoc inbox is cleared by matching all claims with the relevant credit note number from each user before commencing with the current day ‘s work.
• All invoices, claims and POD ‘s must balance daily. Quantities between the documents to be matched and variances investigated and followed up.
• All processing of POD ‘s for the previous day to be completed by 11h00 the next morning.
• Assist with the processing of sales order if and when needed.
• Immediately report any pricing differences to the relevant responsible person and van sheet supervisor.
• Capture all credit notes daily and agree same to supporting documentation.
• Ensure that all generated credit notes are attached to the actual claims
• All 3C and 4C credit notes captured on JDE, MUST agree to the physical slips.
• Assist with other cash office duties.
• Assist in adhoc duties as determined by operational changes as and when required.

Cost Accountant

Closing Date
2024/10/30
Reference Number
RCL240910-4
Company RCL Foods
Job Title Cost Accountant
Functions Commercial
Job Type Classification Permanent
Location – Town / City Centurion
Location – Province Gauteng
Location – Country South Africa
Job Description
RCL FOODS is seeking a Cost Accountant: Speciality. The role will be based in Centurion and reports to the Management Accountant for the operating unit. RCL FOODS is looking for an individual who is analytical, has attention to detail and experienced in cost and management accounting at a plant. The successful incumbent will be responsible for product costing, factory trials and cost centre accounting for the site, as well as assistance with capital and BOM related projects.

Minimum Requirements
Minimum 2-3 years’ experience in cost and management accounting, including analysis and reporting
Preferably a B.Com or equivalent and studying towards CIMA/CA.
Good communication and interpersonal skills, with the ability to work collaboratively across departments
Strong computer skills, including proficiency in Microsoft Excel and experience working with ERP systems
Business Intelligence Tools experience advantageous.
Ability to multi-task with good time management skills.
Pay strict attention to detail and accuracy.
Ability to collaborate with teams
Duties & Responsibilities
Costings

Action costings accurately and timeously.
Understand factors driving costings and profitability, and provide useful insight into the process
Review and understand concerns on costings and guiding NPD in process of development
Attend trials and ensure that product and costing concerns are raised in advance
Clear and effective communication of costings/reports produced
Ingredient tools

Ensure accuracy of ingredient and BOM related tracking tools
Distribution of ingredient tools
Resolve queries relating to ingredient tools
Weekly deep dive is done on variances and reporting of findings to assist correction of issues/deviations can be done.
Capturing and analysing Stock Take variances during month-end count
Factory trials and NPD process support

Attend factory trials to ensure a thorough understanding of the new/upgraded product manufacturing process and provide insight into proposed changes to product costs. (E.g. capex, opportunity costs due to capacity etc.)
Accurate costing of NPD or changes to NPD processes
Maintain the integrity and support proper execution of the NPD approval process.
Calculate and implement any approved changes to product costing, clearly outlining the impact of such changes on the cost base and ultimately, profitability.
Monitor, review and provide feedback on the actual impact of changes that have been made and new product costing as part of the “post launch” process.
BOM Audits

Perform BOM checks and audits where required
Perform factory floor audits/checks where required
Coordinate investigations and audits with the Management Accountant and Factory Managers to support initiatives designed to control costs and maximise profitability.
Projects and adhoc reporting

Assist in the compilation and/or tracking of Capex motivations and other irregular requirements.
Conduct ad hoc projects and feasibility studies in respect of product profitability.
Continuously identify opportunities to improve processes and systems within the cost accounting function.
Coordination and support to capital motivations i.e. bill of materials and quotations.
Perform adhoc reporting and analysis where required.

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All the best with your applications.