Woolworths Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

Data Administrator

Position summary

Industry: Public Administration

Job category: Other Accounting, Auditing

Location: Cape Town

Contract: Permanent

EE position: No

Introduction

To support the payment of invoices by resolving invoice queries, checking and approving transactions in various systems and compile daily and weekly statistics and reports.

Job description

·       Review and validate invoices read via the RPA process and remove invalid documents.

·       Resolve transactions processed via the RPA process which have been placed on hold.

·       Validate and action requests for amendments of supplier invoice due dates and payment types as per formal instruction.

·       Process invoices via AP upload templates submitted by the business.

·       Approve transactions in Oracle for non- PO related invoices.

·       Constant liaison and engagement with the Payables team for query resolution.

·       Action EDI Cancellations based on the request from the payables team.

·       Resolve and manage complex EDI supplier exceptions.

·       Preparation of the data for Supplier charges or penalties for customer food technology claims and the processing thereof.

·       Compile monthly Data Statistics reports for all invoices processed via the various systems into Oracle.

Minimum requirements

TECHNICAL SKILLS

• Computer Literacy – Excel knowledge, to pivot stage, for reporting purposes.
• Sound knowledge of the Invoice capture process.
• High problem-solving ability
• Strong and effective negotiation skills .
• Numerical, analytical and interpretive ability .
• Assertive and able to communicate effectively.
• High attention to detail.

TERTIARY REQUIREMENT

• Relevant qualification in Bookkeeping/ Accounting (6-12month/intermediate stage) or equivalent

EXPERIENCE REQUIRED

• Minimum 3 years working experience in a similar environment

BEHAVIOURAL

• Passion for the Brand and Customers
• Leading Transformation
• Thinking Strategically and Commercially
• Connecting People
• Personal Effectiveness
• Delivering High Performance
• Having a Merchant Mindset
• Making Insightful Business Decisions
• Driving Quality
• Planning and Organising

PERSONAL ASSISTANT : CENTRAL BUYING/ENGEN & AFRICA (24 MONTHS CONTRACT)

Listing reference: woolw_000994

Listing status: Online

Apply by: 15 November 2024

Position summary

Industry: FMCG & Supply Management

Job category: FMCG, Retail, Wholesale and Supply Chain

Location: Western Cape

Contract: Permanent

Remuneration: MARKET RELATED

EE position: No

Introduction

To provide a professional and comprehensive Personal Assistant service and administrative support to the Trading Heads of Central Buying and Engen & Africa.​

Job description

• Provide an advanced, efficient, confidential administrative service to the Heads of Central Buying and Engen & Africa, whilst additional support where necessary to extended teams – including travel arrangements, co-ordination of diaries, document preparation, screening calls, managing email, office management, presentations, etc.
• Effective diary management and follow-up to ensure appropriate and constructive time allocation.
• Maintain confidentiality and deal effectively with sensitive information at all times
• Co-ordinate events for the various central teams
• Processing of accounts, petty cash and travel reconciliations for management and team
• Ordering of stationary and other office equipment
• Travel, diary & meeting management
• Preparation of presentations and other documentation
• General administration

Minimum requirements

• 3 year Secretarial diploma or other relevant / similar tertiary qualification
• Ability to effectively consolidate strategic information and documentation
• Budgeting skills and understanding of the Woolworths’ financial processes
• Enthusiastic and confident with strong interpersonal skills
• Ability to build strong relationships
• High level of proficiency ito information systems and working knowledge of MS Word, Excel, Power Point and Microsoft Outlook)
• Effective communication skills – both verbal and written
• Strong administrative and secretarial influence
• Exceptional customer service and conflict handling skills
• Analytical skills
• Accuracy and attention to detail
• Strong planning and organisational skills
• Ability to multi-task, to prioritise workload and to work under pressure
• Ability to work and make decisions independently

BUYERS ASSISTANT: HORTICULTURE

Listing reference: woolw_000993

Listing status: Online

Apply by: 21 November 2024

Position summary

Industry: FMCG & Supply Management

Job category: FMCG, Retail, Wholesale and Supply Chain

Location: Western Cape

Contract: Permanent

Remuneration: MARKET RELATED

EE position: No

Introduction

To achieve the Procurement team goals by providing administrative support to the Buyer and to ensure the smooth running of the department.

Job description

• ​Perform essential administrative tasks, including document management and report preparation, to support the smooth functioning of the team.
• Communicate daily with suppliers to coordinate product availability and facilitate weekly reconciliations.
• Liaise with buyers and planners to ensure product supply meets demand, initiating corrective actions as needed.
• Provide support in managing orders and maintaining accurate static data records.
• Support the commercial team with general administrative tasks, including price and pack updates for suppliers.
• Prepare departmental reports, presentations, and supporting documents across Excel, Word, and PowerPoint.
• Conduct market comparisons, update promotional calendars, and assist in managing departmental operating expenses.
• Ensure timely follow-up on outstanding issues stemming from meeting minutes.
• Coordinate logistics for meetings, including room bookings, travel arrangements, and parking.
• Compile, update, and maintain organized supplier files.
• Support monthly commercial presentations, contract preparations, and trading terms documentation.
• Manage ad-hoc queries and perform other administrative duties as they arise, including critical tasks during events.

Minimum requirements

Technical Skills:

• Minimum of two years of relevant administrative experience, preferably within a retail or commercial environment.
• Diploma or Matric (Grade 12) qualification required.
• Proficiency in Microsoft Office Suite, with strong skills in Excel, PowerPoint, and Word.
• Familiarity with COGNOS, CAM, JDA, and Oracle systems is advantageous.
• Basic understanding of retail accounting practices, including expense management and reconciliation.
• Foundational knowledge of buying and planning principles within a retail or supply chain setting.

Behavioural Skills:

• Strong team player, able to work effectively across varying levels within the team.
• Highly organized, with a strong orientation towards efficient administrative processes.
• Proactive, with the initiative to anticipate the Buyer’s needs and address them in advance.
• Capable of making routine decisions independently in the Buyer’s absence.
• Demonstrates solid planning and organizational skills.
• Effective communicator, both verbally and in writing.
• Deadline-driven, with the ability to manage multiple tasks in a fast-paced environment.
• Strong interpersonal skills, with a customer service-oriented approach.
• Able to perform well under pressure, maintaining high standards of accuracy and attention to detail.
• Integrity and professionalism, with the ability to handle confidential information with discretion.
• Results-oriented, with a proactive mindset and commitment to continuous improvement.
• Naturally connects with and supports colleagues to foster a collaborative environment.

Store Planner – Kidswear

Listing reference: woolw_000998

Listing status: Online

Apply by: 15 November 2024

Position summary

Industry: FMCG & Supply Management

Job category: Other: FMCG, Retail, Wholesale and Supply Chain

Location: Cape Town

Contract: Permanent

EE position: No

Introduction

Assist and support the Planner with administrative tasks and analysis required to deliver optimum availability and profitable stock investments.

Job description

•         Provide input into planning/buying process
•         Provide the correct information to ensure correct allocations
•         Planning (Store Sales Planning, Size Profiling, Store Profiles)
•         Allocation of merchandise to stores
•         Liaison with stores and suppliers
•         Integral part of the planning team and active participation with the department is required
•         Active participation in departmental analysis down to store and size to enable trade
•         Effective use of reports available for analysis

Minimum requirements

•         Relevant retail/ business qualification
•         2 years retail experience( minimum)
•         Numerical, analytical and interpretive ability
•         Analytical capability (core skill, non-negotiable)

Business Support Administrator

Listing reference: woolw_000991

Listing status: Online

Apply by: 18 November 2024

Position summary

Industry: Auditing/Accounting

Job category: Administration

Location: Cape Town

Contract: Permanent

EE position: No

Introduction

To provide business support; end-user access control, end-user training, perform month-end tasks; and to perform system testing and sign-off system upgrades across the financial systems, as part of finance continuous improvement projects, ensuring that finance’s objectives, in particular, control objectives are achieved. Responsible for the maintenance of Financial Mater Data across Financial systems

Job description

SYSTEM’S MAINTENANCE AND SUPPORT

• Ensure Items on the interface and error files are cleared for all Oracle Modules.
• Ensure weekly periods are closed for all Oracle Modules on timely basis.
• Ensure month end period close process is action for all WHL companies.
• Appropriate access granted on a timely basis for all WHL companies.
• User maintenance request actioned on a timely basis.
• Effective incident and request management within agreed SLA.
• Hierarchies are accurate and aligned (Oracle Financials and Hyperion).
• Segments accurate and valid with agreed service levels.
• Representing Finance at the new store forum and the Recon Assist forum.
• Ensure new store is set up on Oracle and Recon Assist.
• Supplier Master Data changes complete, accurate and valid for Trade, Non-Trade and imports. For WW, VMP and WFS.
• Customer master data changes complete, accurate and valid.
• Inventory master data changes complete accurate and valid.
• Complete operational schedules and commentary.
• Hyperion – Reviewing and resolving key system error reports.
• Ensuring that EFT payments for WW, VMP and WFS runs are successful and escalating any issues identified.
• Responsibilities and menus well designed and tested and appropriate access granted for all Oracle modules.

MASTER DATA MANAGEMENT

• Creating and Managing Item descriptions.
• Creating catalogue hierarchies.
• Linking suppliers and categories
• Document Routing of workflow.
• Copying, canceling and changing of all transactions.
• Setting up new buyers.
• Assigning and amending Buyer PO categories.
• Monitoring workflow processes.
• Viewing and responding to Notifications.
• Vacation rules /reassigning notifications.
• Assist user with iExpense system issues.
• iExpense audit errors of expense reports.
• Maintain Electronic Forms.

TRAINING AND DEVELOPMENT

• Maintain and Contribute to end user training manuals.
• Performs end user training across all regions.
• After hour support.

NEW BUSINESS INITIATIVES

• Input into the design , development ,testing, training and implementation of new business initiatives e.g. Oracle , Recon Assist , Hyperion

COMMUNICATION WITH STAKEHOLDERS

• Integration with  IT support teams and business users in order to effectively resolve and manage business system and process application problems

Minimum requirements

TECHNICAL SKILLS

• Basic accounting experience
• Information processing and database concepts
• Mainframe environment and batch processing experience
• Relevant practical experience in specialist area of support
• Experience on applications relative to specialist area
• Experience on Finance processes and systems

• Knowledge of Business IT systems (Oracle, Recon Assist, Hyperion)
• Analytical skills
• Problem solving ability
• Understanding of Finance processes
• Process thinking ability
• Computer Literacy
• Unicenter incident tracking system experience

 BEHAVIOURAL SKILLS

• Personal Effectiveness
• Passion for the brand and customers
• Thinking strategically and commercially
• Leading Transformation
• Connecting people
• Delivering high performance
• Having a merchant mind-set
• Making insightful business decisions
• Driving quality
• Planning and Organising

 WHAT TECHNICAL / FUNCTIONAL COMPETENCIES DO YOU REQUIRE?

• Knowledge of Business IT systems
• Analytical skills
• Problem solving ability
• Understanding of Finance processes
• Process thinking ability
• Computer Literacy, including general Microsoft Office skills
• Oracle Financials
• Incident tracking system experience

 JOB REQUIREMENTS

• 3 years of experience in a similar environment
• Basic to medium understanding of accounting principles and experience
• Information processing and database concepts
• ERP system support and maintenance
• Relevant practical experience in specialist area of support
• Experience on applications relative to specialist area
• End-user systems training

 OTHER JOB REQUIREMENTS

• Relevant Financial diploma/degree

Foods Department Manager – Malmesbury

Listing reference: woolw_000997

Listing status: Online

Apply by: 15 November 2024

Position summary

Industry: Wholesale & Retail Trade

Job category: Stores and Inventory

Location: Malmesbury

Contract: Permanent

EE position: No

Introduction

MAIN PURPOSE To attract and grow our customer base, through a customer facing or supportive role and in doing so increase the market share, turnover and profitability. To provide exceptional customer service by ensuring customer care, a world class shopping experience for our customers, to play a role in minimising risk and increasing profitability in your store.

Job description

KEY OUTCOMES

• Provide exceptional customer service to internal and external customers
• Recruit, select, manage and develop people to meet competence requirements
• Participate in team to ensure achievement of department and store goals
• Manage implementation and integration of new initiatives to achieve project goals
• Participate in general store operational duties
• Supervise and coach staff to meet competence requirements
• Job specific responsibilities as per Job Profile (dependant on position)

KEY COMPETENCIES

• Passion for the Customer – establish lifelong relationships with our customers
• Passion for Retail and Selling
• Living the Brand’: Personal leadership and attitude to work i.e. ‘the difference’   
• Versatile communication skills
• Proven team leadership skills
• Action and results orientated
• Assertive and proactive
• Problem solving and decision making skills
• Computer Literacy skills
• Commercial acumen and numeracy
• Attention to detail
• Creative and innovative and keeps up to date on retail trends

Minimum requirements

• Entry Requirement: Grade 11 or NQF3 completed, and Grade 12 will be advantageous
• Retail and or Business Management Diploma would be advantages
• 2-5 years role experience as a Foods Department Manager in Retail
• Retail experience highly advantages 
• Team Management would be advantages
• Leadership and Management experience would be advantageous
• Ability to work shifts that meet operational requirements

Finance Assistant II – Treasury

Listing reference: woolw_000990

Listing status: Online

Apply by: 14 November 2024

Position summary

Industry: Financial Services

Job category: Bookkeeping

Location: Cape Town

Contract: Permanent

EE position: No

Introduction

Manage the timeous processing of banking information into Recon Assist. Provide support to stores and bank in this regard.

Job description

·       Ensure all automated bank worksheets have been updated in ReconAssist daily.

·       Liaise with the bank (cash centres) regarding outstanding worksheets and resolve issues which arise including exception management.

·       Monitor and resolve queries on SMC.

·       Ensure that all store cash management are closed weekly.

·       Ensure that all stores float and bag report is completed daily.

·       Authorize float requisitions.

·       Prepare, distribute and follow up on the Float and Rebank diagnostic reports.

·       Advise G4S and SBSA regarding the opening & closing stores.

·       Prepare Float GL bank recons and related journals.

·       Process journals for relevant recons

·       Assist stores with any Standard Bank and G4s (CIT) queries.

·       Perform ad-hoc administration duties.

Minimum requirements

TECHNICAL SKILLS:

·       Basic Accounting certificate and 1-year relevant industry experience

·       Computer literacy – Excel

·       Sound understanding of Accounting Systems eg, ReconAssist, Oracle

·       Basic understanding of accounting practices

·       Strong attention to detail

·       Analytical and problem-solving skills

·       Store background an advantage

BEHAVIOURAL SKILLS:

• Personal Effectiveness
• Passion for the brand and customers
• Thinking strategically and commercially
• Leading Transformation
• Connecting people
• Delivering high performance
• Having a merchant mindset
• Making insightful business decisions
• Driving quality
• Planning and organising

Foods Department Manager – Vredenburg

Listing reference: woolw_000996

Listing status: Online

Apply by: 15 November 2024

Position summary

Industry: Wholesale & Retail Trade

Job category: Stores and Inventory

Location: Vredenburg

Contract: Permanent

EE position: No

Introduction

MAIN PURPOSE To attract and grow our customer base, through a customer facing or supportive role and in doing so increase the market share, turnover and profitability. To provide exceptional customer service by ensuring customer care, a world class shopping experience for our customers, to play a role in minimising risk and increasing profitability in your store.

Job description

KEY OUTCOMES

• Provide exceptional customer service to internal and external customers
• Recruit, select, manage and develop people to meet competence requirements
• Participate in team to ensure achievement of department and store goals
• Manage implementation and integration of new initiatives to achieve project goals
• Participate in general store operational duties
• Supervise and coach staff to meet competence requirements
• Job specific responsibilities as per Job Profile (dependant on position)

KEY COMPETENCIES

• Passion for the Customer – establish lifelong relationships with our customers
• Passion for Retail and Selling
• Living the Brand’: Personal leadership and attitude to work i.e. ‘the difference’   
• Versatile communication skills
• Proven team leadership skills
• Action and results orientated
• Assertive and proactive
• Problem solving and decision making skills
• Computer Literacy skills
• Commercial acumen and numeracy
• Attention to detail
• Creative and innovative and keeps up to date on retail trends

Minimum requirements

• Entry Requirement: Grade 11 or NQF3 completed, and Grade 12 will be advantageous
• Retail and or Business Management Diploma would be advantages
• 2-5 years role experience as a Foods Department Manager in Retail
• Retail experience highly advantages 
• Team Management would be advantages
• Leadership and Management experience would be advantageous
• Ability to work shifts that meet operational requirements

Click here to apply

All the best with your applications