SAIPA Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

Brand and Events Coordinator

Position	Brand and Events Coordinator
Department	Sales and Marketing
Reporting to:	Marketing Manager
Contract	Permanent
LOCATION	Midrand

To manage and implement all internal and external events, including CSR. To manage brand collateral.

General Administration:

Administration of the departments activities, functions and interventions
Liaison with all other departments in supporting the Marketing an Communications Department
Ensuring that all projects and events documentation is filed and saved correctly on the on the Institute’s IT infrastructure
Events planning and Management:

Must be able to plan and execute events of any size, from idea stage to production.
Assist in developing an event calendar and project plan.
Ensure successful facilitation, scheduling, and coordination of all SAIPA events (face-to-face, virtual, hybrid).
Ensure that all events are delivered efficiently and effectively.
Draft guidelines for various stakeholders, including PCOs, to ensure high-quality service delivery.
Responsible for timely communications related to events.
Prepare monthly status/progress reports of all events.
Effectively liaise with the Regional staff regarding National and Regional Events.
Manage events and address potential problems that may arise.
Manage all event operations, including preparing venues, invitations.
Ensure that the operations plan (and task list) is prepared and implemented
Branding and promotional material:

Ensure that all SAIPA events have a stand with professional graphics, promotional items, AV, and collateral for exhibition stands, staff support.
Assist in managing the SAIPA Brand material consistent with the Brand Management strategy.
Ensure a consistent visual language, brand visibility, and recognition through promotions, advertising, and the use of relevant media platforms/channels.
Manage effective marketing of the Institute’s products, services, and events to members, non- members, and other stakeholders.
Contribute to brand strategy development, execution, and evaluation.
Corporate Social Responsibility:

Assist in identifying CSR initiatives and programmes
Implement CSR initiatives and programmes
MINIMUM REQUIREMENTS

Qualification

Diploma/Certification in Events Management, Marketing, Communications, or a related field
Experience

Minimum of 3-5 years of experience in event planning and management
Strong project management and organisational skills.
Excellent communication and interpersonal skills.
Ability to work under pressure and handle multiple tasks simultaneously.
Proficiency in event management software and IT infrastructure.
Creative and detail oriented.
Familiarity with branding and promotional activities.
Other: Only when required, willingness to travel and work flexible hours, including weekends and evenings, as required by event schedules.
Closing Date: 22 November 2024

To apply, please send your CV to careers@saipa.co.za

Communications Consultant

Position	Communications Consultant
Department	Sales and Marketing
Reporting to:	Communications and Stakeholder Manager
Contract	Permanent
LOCATION	Midrand

Key Purpose

The role focuses on delivering clear, engaging, and accurate communication to support the organisation’s objectives, enhance member engagement, and promote the Institute’s brand across all digital, print, and social media platforms. This role requires close collaboration with various departments to ensure cohesive communication strategies, support employee engagement initiatives and manage the organisation’s online presence.

Internal Communications

Collaborate with Departments: Work closely with other departments to provide excellent communication support and benefits to existing members.
Support CPD Department: Assist in creating, editing and formatting CPD (Continuing Professional Development) materials, presentations and announcements for CRM.
Compliance Communication: Send compliance notifications and updates to Institute members and manage distribution of all other external communication.
SMS Notifications: Draft, obtain approval and send SMS notifications to members
Internal Communication Drive: Drive all internal communications to staff and support HR with employee engagement initiatives, working closely with the Marketing Executive.
Reporting: Produce monthly reports on all bulk mailer communications, including open rates, bounce rates, and the number of mailers for each department, as well as SMS message reports.
External Communications

Digital Platform Management: Manage all digital platforms and social media channels, including Facebook, Twitter, LinkedIn, TikTok, YouTube and the website, working in collaboration with other team members and suppliers.
Develop strategies, brainstorm, and schedule social posts with the Marketing Team.
Bulk Mailer Management: Manage bulk mailers to members, non-members, trainees, ATCs (Accredited Training Centres), and student members, ensuring consistent and timely communication.
Content Generation: Generate, manage, and oversee the production of content for weekly member newsletters/communications.
Magazine Publishing: Oversee the publishing of all Institute magazines, liaising with publishers on content, editing, and advertising requirements.
Event Invitations: Manage the design and dissemination of invitations to Institute events, ensuring they are engaging and informative.
Marketing Information Coordination: Coordinate marketing information by drafting, sourcing photographs, overseeing production, proofreading, and printing.
Website Management: Manage content updates, editing, events, and media releases on the organisation’s website, ensuring all information is current and accurate.
Content Management and Strategy

Content Creation: Develop and manage content across all SAIPA-owned channels, ensuring consistency and alignment with the Institute’s messaging and goals.
Internal Communication Platforms: Maintain and update internal communication platforms, such as SharePoint, with strategic support and content ideas.
Strategic Collaboration: Work closely with the team, providing strategic support and advice to increase engagement and enhance content quality.
Consistency Checks: Ensure consistency in messaging across all communication channels, including internal emails, website content, social media posts, and newsletters.
Key Competencies

Strong Communication Skills: Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
Digital Literacy: Proficient in managing digital platforms, social media channels, and bulk mailer systems.
Editing and Proofreading: Ability to edit and proofread content to ensure clarity, consistency, and alignment with brand messaging.
Content Strategy: Experience in developing and implementing content strategies for various communication channels.
Project Management: Strong organisational skills, with the ability to manage multiple projects and deadlines effectively.
Collaboration: Ability to work collaboratively with different departments and stakeholders.
Key Performance Indicators (KPIs):

Internal Communication Effectiveness: Quality and timeliness of internal communication, employee engagement metrics, and feedback from staff and HR.
External Communication Metrics: Open rates, click-through rates, bounce rates for bulk mailers, engagement rates on social media, and website traffic.
Content Accuracy and Consistency: Accuracy, consistency, and relevance of all published content across various platforms.
Project Delivery: Ability to meet deadlines, quality of event invitations, and marketing collateral produced.
MINIMUM REQUIREMENTS

Qualification

Bachelor’s degree in communications, Marketing, Public Relations, Journalism, or a related field
Experience

A minimum of 3-5 years of experience in a communications, marketing, or content management role.
Experience with internal and external communication strategies, including social media management, bulk mailers, and newsletter production.
Proficiency in using communication and collaboration tools (e.g., CRM systems, email marketing platforms, social media management tools, SharePoint).
Strong editing, proofreading, and copywriting skills.
Experience working in a member-based organisation or professional body (preferred)
Closing Date: 22 November 2024

To apply, please send your CV to careers@saipa.co.za

PR and Communications Officer

Position	PR and Communications Officer
Department	Sales and Marketing
Reporting to:	Communications and Stakeholder Manager
Contract	Permanent
LOCATION	Midrand

Key Purpose

To manage the Institute’s brand communication, internal and external communication and public relations.

Events and marketing support:

Manage communication aligned to events.
Manage presence and content on social media sites, website, SharePoint, ensuring adherence to IT/Social media policy.
Plan and manage all SAIPA social media content, both offline and online.
Manage and monitor all social platforms and pages to ensure consistency in messaging.
Update the SAIPA website regularly with fresh content, and make necessary updates and edits, including graphics, resources, and advertisers.
Manage and develop engaging, fresh, and original content for initiatives, exhibitions, events, magazines, newsletters, and similar to encourage interaction with the Institute and enhance online presence.
Identify service providers, and manage workflow, where required.
Develop a multimedia content distribution calendar, campaigns, and platforms.
Develop basic graphic elements for different social platforms and customize to adhere to the quality of the channels.
Ensure social media platforms work efficiently and are updated continuously to ensure optimum usage.
Quality control on all content before distribution on all channels e.g., website, social, and network placement.
Manage content library, calendars, campaigns, and platforms.
Maintain and constantly improve quality on social media platforms such as Facebook, Twitter, LinkedIn, YouTube.
Collaborate with other departments to drive new members’ marketing campaigns.
Assist in the coordination of marketing information, collation thereof, drafting where required, sourcing photographs, overseeing production, proofreading, and printing.
Engage with the Marketing Manager to provide support and advice to increase engagement, develop content requirements, advance scheduling, content ideas, copywriting, and assist with Always On content.
Oversee the design of invitations to the Institute’s events.
Communications:

Internal

Collaborate with other departments to provide excellent customer service benefits to existing members.
Provide support to all departments to develop and distribute bulk mailers and SMS.
Edit and format CPD materials/presentations.
Send compliance notifications to the Institute’s members.
Send SMS notifications to members on broadcast interviews, compliance notices, National Office- related matters, CPD changes of dates, time, and venues.
Draft and approve SMS messages.
Drive all internal communications to staff and support HR in employee engagement initiatives with support from the Sales and Marketing Executive.
Monthly reporting on all bulk mailer communications, including open rates, bounce rates, number of mailers for each department, and SMS messages.
External

Manage all SAIPA digital platforms and social media, including brainstorming, and scheduling of all social posts with the Marketing Manager and Sales Manager.
Manage the bulk mailers to all target audiences, including members, non-members, trainees, ATCs, student members, and other stakeholders.
Generate and manage the production of content for weekly newsletters and communication to various stakeholders.
Manage the publishing of all SAIPA magazines (editorial committee, liaison with the publisher in terms of content, editing, and advertising).
Public Relations:

Brainstorming content (internally and current affairs, trends); Pitching ideas internally; Securing interviews with content holders; provide Thought Leadership opportunities
Drafts and Oversees the implementation an approved PR plan, including checking press releases and liaising with spokespersons and helping the agency facilitate media interviews.
Develop and implement public relations strategies to enhance the Institute’s brand image.
Draft press releases, speeches, and other PR-related materials.
Build and maintain relationships with journalists, influencers, and media outlets.
Organise press conferences, media briefings, and interviews.
Monitor media coverage and handle any crisis communication.
Ensure consistency in messaging across all public relations materials.
Develop PR campaigns and media relations strategies.
Address enquiries from the media and other parties.
Track and analyse PR performance metrics.
Risk Management:

Support the Communications and Stakeholder Manager in managing the risks within the Institution through identification, reporting and developing plans to mitigate such and ensure sustainability
Stakeholders External Stakeholders

Assist Communications and Stakeholder Manager to develop a stakeholder communication strategy.
Manage contracts in conjunction with the Legal department of all external services providers
Ensure compliance of Service Level Agreement by the service provider
Manage relationship with the Institute’s external service providers
Support networks of active members, as basis for sharing information, issues and ideas
Ensure SAIPA’s participation in all relevant key industries forums.
Internal Stakeholders

Participate in key decisions as a member of the management team
Maintain in-depth relations with all members of the management team and staff.
Reporting

Ensure the production, design, layout, and printing of Annual Reports (AIR) and any other report.
Compile monthly reports on PR activities and media monitoring.
Compile monthly reports on communication activities and statistics.
Compile the required regular reports on the utilisation of the departmental budget.”
Closing Date: 22 November 2024

To apply, please send your CV to careers@saipa.co.za

Click here to apply

All the best with your applications.