PERSONAL ASSISTANT

APPLICATIONS

Defence Force Service Commission (DFSC), Private Bag X52, Pretoria, 0001
or may be hand delivered to DFSC Offices, Leerdam Building, SAMHS Head
Office, Kasteel Park, at the corner of Nossob and Jochemus street,
Erasmuskloof, or may be hand delivered to DFSC Offices, Leerdam Building,
SAMHS Head Office, Kasteel Park, at the corner of Nossob and Jochemus
street, Erasmuskloof, or emailed to DFSC@dod.mil.za / dfscza@gmail.com

CLOSING DATE : 29 November 2024 (Applications in any format received after the closing date
will not be considered).

NOTE

Applications must be submitted on the prescribed form Z83 (obtainable from
any Public Service Department office i.e effective 01 January 2021 or on the
DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an
application be received using the incorrect application employment form Z83,
it will be disqualified, which must be originally signed and dated by the applicant
and which must be accompanied by a detailed CV only (with full particulars of
the applicants’ training, qualifications, competencies, knowledge &
experience). Only shortlisted candidates will be required to submit certified
copies of qualifications and other related documents on or before the day of
the interview which should not be older than six months. Failure to comply with
the above instructions will result in applications being disqualified. Applicants
applying for more than one post must submit a separate form Z83 (as well as
the documentation mentioned above) in respect of each post being applied for.
If an applicant wishes to withdraw an application it must be done in writing.
Should an application be received where an applicant applies for more than
one post on the same applications form, the application will only be considered
for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application
documents be accepted. The successful candidates will be subjected to
Personnel Suitability Checks (criminal record, citizenship & financial/asset
record checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. Applicants
who do not receive confirmation or feedback within 3 (three) months after the
closing date, please consider your application unsuccessful. Due to the large
volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates
only. For more information on the job description(s) please contact the person
indicated in the post details. Successful candidates will be appointed on
probation for the period of twelve (12) months in terms of the prescribed rules.

POST 41/15 : PERSONAL ASSISTANT REF NO: DFSC/02/41/03

SALARY : R308 154 per annum (Level 07)
CENTRE : Defence Force Service Commission (DFSC

REQUIREMENTS : Gr 12 (NQF L4) or equivalent with Secretarial Diploma or equivalent
qualification. The successful candidate must be available to travel locally and
globally with the Commission in executing his/her functions, a directed by the
Commission. Experience: A minimum of three (3) years’ experience in
rendering administrative support to a senior manager, including specific
experience in assisting with the compiling of agendas and taking minutes
during strategic meetings. Special Requirement (skills needed): Excellent
written and verbal communication skills; Ability to communicate well with
people at different levels and from different backgrounds; Computer skills;
Telephone etiquette; Interpersonal skills; Conceptual thinking and problem
solving skills; Planning Skills; Sound organising skills; Analytical thinking;
Ability to analyse documents; Good interpersonal relationships; Good
presentation skills. Basic knowledge of financial administration and regulatory
framework. Excellent telephone etiquette. Possession of valid driver’s license
is recommended.

DUTIES : A successful candidate will be required to perform the following duties: Provide
administrative and Secretarial support services to the Commission. Analyse
the relevant regulatory prescripts/policies and advise the Commission
accordingly in terms of their applicability for effective and efficient support to
the Commission. Analyse and scrutinise documents to determine actions
required before the meetings. Coordinates the procurement of goods and items
for the activities of the Commission. Coordinates logistical arrangements for
the meetings of the Commission. Coordinates the travel and accommodation
arrangements for Commissioners during meetings and visits. Ensure
configuration control of the Defence Force Service Commission Agendas,
Minutes, Decision Register and related Instructions.

ENQUIRIES : Mr M.M.P Motsepe Tel No: (012) 367 9340/060975 4594.
NOTE : All the short-listed candidates will undergo a pre-assessment and competency
test.

All the best with your applications.