Sefako Makgatho Health Sciences University

Internship Positions (5 Posts)

(24 months contract)
Ref: 109/2024/BGM/Intern

Mindful of the prevailing socio-economic conditions in South Africa, and in support of the
national transformation agenda, Sefako Makgatho Health Sciences University (SMU) would like
to provide internships to deserving young unemployed citizens. In this way, SMU hopes to
provide experience to young South Africans, and give them the opportunity to be employable
and to compete in the job market.

The incumbents will be exposed to gaining experiential learning in the field of Human
Resources and they must meet the following requirements and be responsible for the following
key performance areas:

MINIMUM REQUIREMENTS

• A minimum of a Bachelor’s Degree (NQF 7) in Human Resources/ Industrial Psychology/
  Organisational Development/ Employee Relation or equivalent (attach transcript)
• New entrants into HR environment (in other words you must not have held an HR
  internship before)
• Computer literacy (MS Office Suite)
• Good communication and interpersonal skills
• Ability to pay attention to detail
• Must be a South African citizen

COMPETENCIES

• Time management
• Confidentiality, tact and discretion when dealing with people
• Client focus
• Result focus
• Stress tolerance

DUTIES

• Assist in performing HR administration and provide support to the HR Department
• Assist in responding to all HR-related queries
• Assist with all the activities of the Human Resources Department
  o Organise and schedule meetings
  o Minute taking
  o Typing of letters, memos and reports
  o Filing
  o Travelling logistics
  o Accommodation Bookings
• Rotated to receive exposure to relevant HR functions
• Contribute to the overall development of SMU and actively improve institutional culture
• Perform any other HR related duties assigned by the office

Closing date: 27 November 2024
Applications from Employment Agency will not be considered.
Typed applications (quoting the reference number) which should contain a comprehensive
curriculum vitae, certified copies of all qualifications and contact details of three referees, should
be emailed to Ms BG Mbanjwa, to hr.recruitment4@smu.ac.za, OR post to Sefako Makgatho
Health Sciences University, Human Resources Department, P.O Box 68, MEDUNSA, 0204.
It is the applicant’s responsibility to have foreign qualifications evaluated by the South
African Qualification Authority (SAQA). Failure to submit the requested
documents/information will result in your application not being considered.
Telephonic enquiries regarding conditions of service: (012) 521-3071

Driver

REF: 85/2024/NGM/P14

The University is looking for an energetic individual who will be responsible for driving its vehicles
and transporting passengers, goods and mail delivery. This also includes loading and off-loading
of goods, as well as the maintenance of the vehicles. The incumbent reports to the Manager:
Transport and must meet the requirements, competencies and be responsible for the key
performance areas listed below:

MINIMUM REQUIREMENTS

• Matric/Grade 12 or equivalent certificate
• In possession of the related driver’s license/permits
• Two to three years related experience
• Have the necessary acumen to gain a thorough knowledge of city and suburban streets, and
  navigate this
• Demonstrate a high degree of work ethics, and the ability keep to timelines and departmental
  scheduling
• Ability to work outside of normal working hours as required by the operations
• Computer literate

COMPETENCIES

• Technical/ professional knowledge and skill
• Advanced driving skills
• Planning and organising skills
• Problem solving skills
• Verbal and written communication skills
• Good time management skills
• Able to remain calm in difficult situations

KEY PERFORMANCE AREAS

• Undertake driving duties that include safely transporting students and employees to various
  destinations
• Responsible for the transportation of goods and mail delivery.
• Drop off and collect vehicles from merchants and airports transfers
• Vehicle inspections
• Arrange regular repairs, general maintenance and cleaning of vehicles
• Collect, transport and deliver mail
• Responsible for safety, health and environmental management
• Monitor vehicles at all times for SHE compliance
• Complete required reports / documents
• Report defects, accidents, etc
• Contribute to the overall development of SMU
• Perform any other official transport duties as directed by the Manager: Transport

Closing date: 27 November 2024
Applications through Employment Agencies will not be considered.
Typed applications (quoting the reference number) which should contain a comprehensive
curriculum vitae, certified copies of all qualifications and contact details of three referees, should
be forwarded, for the attention of Mrs NG Motsamai, to hr.recruitment3@smu.ac.za
OR
The applications may also be posted or hand delivered to (place in an application box):
HUMAN RESOURCES DEPARTMENT, 5TH FLOOR, CLINICAL PATHOLOGY BUILDING,
SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY, MOLOTLEGI STREET, GARANKUWA, OR HUMAN RESOURCES DEPARTMENT, P.O BOX, 68, MEDUNSA, 0204

It is the applicant’s responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). Failure to submit the requested documents/information will result
in your application not being considered.
Telephonic enquiries regarding conditions of service: (012) 521-3893

Administrative Officer

(re-advert)
Ref: 116/2024/JSM/P12

The Department of Anatomical Pathology is looking for a dynamic and energetic individual with
meticulous attention to detail who will support/assist the Department with the daily
administration, maintenance and coordination of the Department’s functions and
responsibilities, for high performance and student support. The incumbent in this position will
be responsible for providing office, academic, administrative and ITS functions within the
department of Anatomical Pathology: School of Medicine. The candidate will report to the HOD:
Anatomical Pathology and will furthermore meet the requirement and be responsible for the key
performance areas and competencies listed below:

MINIMUM REQUIREMENTS

• Matric/Grade 12
• Three (3) year diploma or degree in Office Management/ Office Administration or Records
  Management and Archiving
• At least three (3) years relevant experience in office or committee administration
• Must have a good working knowledge of the ITS system for entering student assessment
  marks
• Computer literate (Ms Word, Excel, Power Point, Internet, Email)
• Experience in compiling agendas, recording minutes and action lists to monitor and ensure
  follow-up of actions
• Experience in navigating online platforms such as Blackboard Collaborate, Zoom and
  Microsoft Teams

COMPETENCIES

• Technical/ professional knowledge and skill
• Must be meticulous in attention to detail and have good report writing skills
• Good writing, communication and presentation skills
• Good interpersonal skills
• Problem solving skills
• Client service orientation
• Ability to work under pressure and meet deadlines
• Ability to uphold strict confidentialit

KEY PERFORMANCE AREAS

• Responsible for compiling class list, compare with official lists and supply staff with
  updated list
• Monitor changes in student movement during the year
• Coordinate and ensure the smooth running of academic programmes and accommodation
  of students in the program including arranging lecturer venues
• Administration and input academic information (undergraduate assessment marks) into
  ITS and prepare management reports
• Conduct student registration in the department and monitor performance (identifying poor
  performing students)
• Administration of exemptions and recognition of prior learning
• Administration and typing of undergraduate student exam reports
• Administration of student records and files
• Quality assurance for official university results (tests/examination)
• Contribute to the overall development of SMU and actively improve institutional culture
• Attend to student queries and conduct other duties as shall be allocated by the HOD

Closing date: 27 November 2024
Applications through Employment Agencies will not be considered.
Typed applications (quoting the reference number) which should contain a comprehensive
curriculum vita, certified copies of all qualifications and contact details of three referees, should
be forwarded, for the attention of Mr JS Mahlaola by email, to hr.recruitment4@smu.ac.za
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). Failure to submit the requested documents/information will
result in your application not being considered.
Telephonic enquiries regarding conditions of service: (012) 521-3906.

Administrative Officer (1 post)

(3-year fixed term contract)
Ref: 118/2024/MJM/P12

The University is looking for an energetic individual with the requisite who will be responsible for
providing administrative and secretarial support within the Research and Innovation Directorate:
Office of the Centre for Entrepreneurship Rapid Incubator, ensure the smooth running of all
Centre for Entrepreneurship Rapid Incubator (CfERI) integrated programmes, CfERI business
start-ups and training modules including in business administration, incubation, financial
management and other integrated programmes. The incumbent reports to the Manager: Office
of the Centre for Entrepreneurship Rapid Incubator and will furthermore meet the requirements
and competencies as indicated and be responsible for the key performance areas listed below:

REQUIREMENTS

• Three (3) year Diploma or Degree in Office Management/Administration/Records
  Management and Archiving/Management Assistant
• At least three (3) years relevant experience in office or committee administration
• Experience and knowledge of financial administration and reporting
• Experience in compiling agendas, recording minutes, monitoring and ensuring follow up
  actions
• Experience of working in a Higher Education Environment will be an added advantage
• A good working knowledge of the ITS system will be an added advantage
• Computer literacy (Ms Word, Excel, Power Point, Internet, Email)
• Proven ability to navigate online platforms such as Blackboard, Collaborate, Zoom and
  Microsoft Teams with requisite proficiency

COMPETENCIES

• Technical/ professional knowledge and skill
• Excellent computer skills
• Planning and organisational skills
• Integrity and confidentiality
• attention to detail
• Resource management
• Ability to work under pressure and meet deadlines
• Building interpersonal relationships and partnerships
• Decision-making and problem solving
• Transformational leadership
• Formal presentation
• Mentoring and coaching
• Professional and ethical standards
• Communication (verbal and written)
• Continuous learning
• Student focus
• Facilitating change

KEY PERFORMANCE AREAS

• Provide efficient business administration support to the office of the CfERI
• Provide administrative support for the CfERI business integrated programmes and the
  relevant departments/units for the planning, implementation and evaluation
• Responsible for CfERI/student administration for the entrepreneurship programmes
  including tracking of progress, arrangements for transport, equipment, clinical placements
  and business records.
• Responsible for financial administration relevant to the CfERI Entrepreneurship
  programmes including typing and filing of grant and any budget proposals
• Preparing procurement documents, tracking requisitions, expenditure and payments
• Preparation of reports and maintaining document management system
• Coordinate the administration of appointments and human resources contracts (part-time,
  full time and fixed term contracts) for CfERI
• Provide secretariat support to the CfERI
• Liaise with all relevant stakeholders internal and external to the CfERI and keep records on
  all relevant matters, including financial records for auditing purposes
• Assist with student entrepreneurship in CfERI.
• Maintain safety and confidentiality in the handling of all staff, student and other data files
• Contribute to the overall development of SMU, and actively promote institutional culture
• Any other duties assigned by the Manager: CfERI and/or Director

Closing date: 27 November 2024
Applications from Employment Agency will not be considered.
Typed applications (quoting the reference number) which should contain a comprehensive
curriculum vitae, certified copies of all qualifications and contact details of three referees,
should be forwarded, for the attention of Mr MJ Mopai, by e-mail, to
hr.recruitment6@smu.ac.za

It is the applicant’s responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). Failure to submit the requested documents/information will
result in your application not being considered.
Telephonic enquiries regarding conditions of service: (012) 521-3624
The Sefako Makgatho Health Sciences University is an Equal Opportunity and
Affirmative Action Employer.
Correspondence will be limited to short-listed candidates only. Applicants who have not been
contacted within 30 days of the closing date must consider their applications as unsuccessful.
The university reserves the right to make or not to make an appointment

All the best with your applications