CIVILIAN SECRETARIAT FOR POLICE SERVICE

The Civilian Secretariat for Police Service is an equal opportunity, and gender sensitive employer and it
is the intention to promote representivity in the Public Service through the filling of these posts. The
Secretariat for Police Service is committed to the achievement and maintenance of diversity and equity
employment.

APPLICATIONS : must be mailed timeously to Private Bag X922 Pretoria 0001 or hand delivered
or couriered to 258 Lilian Ngoyi Street, Pretorius Street, Fedsure Building 2nd
floor, Pretoria at the Reception Desk. No late applications will be accepted.

CLOSING DATE : 23 December 2024

POST 45/13 : ACCOUNTING CLERK REF NO: CSP/23/2024

SALARY : R216 417.per annum
CENTRE : Pretoria

REQUIREMENTS : Grade 12 certificate or equivalent. Basic knowledge of financial functions,
ability to capture data and ability to collate financial stats. Basic knowledge of
Public financial legislations, procedures and treasury regulations. Knowledge
of basic financial operating system (PERSAL, BAS, LOGIS etc.). Knowledge
of working procedure in terms of the working environment and understanding
of legislative framework governing the Public Service. Computer literacy.
Planning and organizing, interpersonal and good verbal and written
communication skills. Confidentiality, time management and ability to work
under pressure.

DUTIES : Render financial accounting transactions. Receive invoices, check invoices for
correctness, verification and approval. Process invoices (e.g. capture
payments). Perform salary administration support services. Receive salary
advices, process advices (e.g. check advices for correctness, capture salaries,
bonuses, salary adjustments and capture all deductions etc.). Filing of
documents. Perform bookkeeping support services. Capture all financial
transactions. Clear suspense accounts, record debtors and creditors. Process
electronic banking transections and compile journals. Render budget support
services. Collect information from budget holders, compare expenditure
against budget and identify variances. Capture, allocate veriments on budget.
Distribute documents with regard to budget, receive and capture cash
payments.

ENQUIRIES : Ms L Mogudi, Tel: 012 4931 387/400
APPLICATIONS : Can also be emailed to Recruitment8@csp.gov.za

POST 45/12 : SUPPLY CHAIN CLERK: ASSETS REF NO: CSP/22/2024

SALARY : R216 417.per annum
CENTRE : Pretoria

REQUIREMENTS : Grade 12 certificate or equivalent. Basic knowledge of supply chain duties,
practices, as well as the ability to capture data. Operating computer and
collecting statistics. Basic knowledge of working procedure in terms of the
working environment, understanding of legislative framework governing the
Public Service. Accuracy, planning and organizing, interpersonal skills,
communication skills (verbal and written). Time management, ability to work
under pressure and computer literacy.

DUTIES : Render assets management clerical support. Compile and maintain records.
Check and issue furniture, equipment and accessories to components and
individual. Identify redundant, non-serviceable and obsolete equipment for
disposal. Verify asset register. Render demand and acquisition clerical support.
Update and maintain supplier database, register suppliers on Logis or similar
systems, request and receive quotations. Capture specification on the
electronic purchasing system. Issue and receive bid documents. Provide
secretarial or logistical support during bid consideration and contracts
conclusion process. Compile draft documents as required. Place orders for
goods, receive and verify goods from suppliers. Capture goods in register
database, receive request for goods from end user, issue goods to end user,
update and maintain register of suppliers.

ENQUIRIES : Ms L Mogudi, Tel: (012) 4931 387/400
APPLICATIONS : Can also be emailed to 20 Recruitment7@csp.gov.za

POST 45/11 : SECRETARY TO THE CHIEF DIRECTOR: CORPORATE SERVICES REF NO: CSP/21/2024 (2 POSTS)

SALARY : R216 417 per annum
CENTRE : Pretoria

REQUIREMENTS : Grade 12 or relevant qualification. Language skills and ability to communicate
well with people at different levels and from different backgrounds. Knowledge
on the relevant legislation/ policies/ prescripts and procedures in the public
services. Computer competency (MS Word, Excel, Outlook, PowerPoint and
emails). Communication skills (Written and Verbal), Problem analysis and
decision making. Interpersonal relations, good telephone etiquette,
organisational skills and high level of reliability. Ability to work under pressure,
planning and organising. Ability

DUTIES : Provides a Secretarial or receptionist support service to the Manager. Receives
telephone calls and refers the calls to the correct role players if not meant the
relevant manager. Records appointments and events in the diary of the
manager, type documents for the manager and other staff within the Unit on a
word processor. Provide a clerical support service to the manager. Liaise with
travel agencies to make travel arrangements. Arranges meetings and events
for the Manager and the staff in the Unit. Identifies venues, invites role players,
organises refreshments and sets up schedules for meetings and events.
Process travel and subsistence claims for the Unit. Records basic minutes of
the meetings of the manager where required. Drafts routine correspondence
and reports, filling of documents for the manager and the Unit where required.
Administers leave registers and telephone accounts. Receives records and
distributes all incoming and outgoing documents. Handles the procurement of
standard items like stationary, refreshments etc. Remains up to date with
regard to prescripts/policies and procedures applicable to her/his work terrain
to ensure efficient and effective support to the manager.

ENQUIRIES : Ms M Mogudi, Tel: 012 4931 387/400
APPLICATIONS : Can also be emailed to Recruitment6@csp.gov.za

POST 45/10 : REGISTRY CLERK SUPERVISOR REF NO: CSP/20/2024

SALARY : R308 154 per annum
CENTRE : Pretoria

REQUIREMENTS : National Diploma in Records Management or equivalent qualification. Three
(3) years’ experience in records management. Knowledge of Employment
Legislation. Knowledge of Human Resource Policies, storage and retrieval
procedures. Knowledge of Public Service Regulations and Act, Public Finance
Management Act. Basic Conditions of Employment Act. Planning and
organizing, project management, report writing and presentation skills. Verbal
and written communication skills. Ability to conceptualise ideas, problem
analysis and decision-making. Drivers licence.

DUTIES : Supervise and provide registry counter services, receive and register hand
delivered mail or files. Supervise and handling of incoming and outgoing
correspondence. Supervise the reception and receive all mail, supervise and
sort, register and dispatch mail, distribute notices on registry issues. Opening
and close files according to the record classification system. Electronical and
manual filing and retrieval of documents and files. Ensure and complete index
cards for all files. Supervise the operation and operate office machines in
relation to the registry function. Lock post in postbag for messengers to deliver
to Post Office, record all valuable articles as prescribed in remittance register.
Send wrong remittance back to sender via registered post and record daily
amount of letters franked. Electronic scanning of files, sort and package files
for archives and distribution. Compile list of documents to be archived and
submit to the supervisor. Keep records for archived documents. Allocate and
ensure quality of work and assess staff performance.

ENQUIRIES : Ms M Ngobeni/ Ms N Sefiti, Tel: 012 4931 388/389
APPLICATIONS : Can also be emailed to Recruitment32@csp.gov.za

POST 45/09 : HUMAN RESOURCE PRACTITIONER REF NO: CSP/19/2024

SALARY : R308 154.per annum
CENTRE : Pretoria

REQUIREMENTS : National Diploma/ Degree in Human Resources Management and/or
Development or equivalent qualification. 2 – 3 years’ relevant experience in
human resource environment. Knowledge of PERSAL, an introduction to
PERSAL training would be an added advantage. Knowledge of Public Service
Legislative Framework and Human Resources prescripts. Good interpersonal
and presentation skills, report writing, planning and organizing. Problem
solving and decision making. Verbal and written communication skills. Drivers
licence

DUTIES : Administer the implementation of Recruitment and Selection. Prepare adverts
and compile submissions for approval to advertise posts on newspaper and
DPSA. Arrange interviews and provide secretariat services during interviews.
Provide support on the processing of submissions for approval of shortlisting
and approvals of appointments of recommended candidates. Prepare
documents for verification of qualifications. Administer the implementation of
Appointments, Transfers and Termination of Services. Auditing of personnel
and leave files, pension administrations and implement amendments on
establishment. Administer Leave Management. Implement leaves on Persal.
Compile leave reports. Administer the implementation of conditions of service.
Administer the capturing of the authorization number of the overtime on Persal.
Administer housing allowance, acting allowance and handle enquires related
to conditions of service.

ENQUIRIES : Mr M Maiko/ Ms N Sefiti, Tel: 012 4931 390/400
APPLICATIONS : Can also be emailed to Recruitment52@csp.gov.za
NOTE : Preference will be given to youth and people with disability in accordance with
our department employment equity.

POST 45/08 : ASSISTANT DIRECTOR: HUMAN RESOURCE MANAGEMENT AND ADMINISTRATION REF NO: CSP/18/2024

SALARY : R444 036.per annum
CENTRE : Pretoria

REQUIREMENTS : National Diploma or Bachelor’s Degree in Human Resource Management
and/or Development or equivalent qualification. 3-5 years’ working experience
in Human Resource Management field. Knowledge of Human Resources
Management and HR systems, organisational development policies and
procedures, Knowledge of HR Systems implementation and change
management, knowledge of Persal, Public service regulatory framework and
government planning. Understanding of government systems and structures,
Labour Relations Act, Public Service Regulations, Public Service Act, Basic
Conditions of Employment Act and Compensation for Occupational Injuries
and Diseased Act. Good governance and Batho Pele Principles. Computer
literacy, communication (verbal & written), project management and
presentation skills. Planning and organising, team leadership, problem solving
and decision making skills. Valid driver’s license.

DUTIES : Implement and co-ordinate recruitment and selection processes, monitor
vacancies within the department, quality assure adverts and list of applicants,
approve transfer and appointment of employees on Persal. Maintenance of
conditions of service (Leave, housing allowance, medical aid, termination.
Long service, overtime, relocation, pension allowance and acting allowance).
Verify and approve conditions of service transactions on Persal. Co-ordinate
the services of Client Liaison Officers in the department (GEMS and Pension).
Develop and implement effective and efficient leave management, compile
leave reconciliation reports and manage employee records. Maintain and
update staff establishment. Implement changes on Persal, verify that
information on Persal correlates with the approved structure and draw up staff
establishment reports. Update and consolidate employment Equity Statistics
and equity plan, monitor the implementation of the departmental equity plan,
provide advice on the employment equity and compile employment equity plan
reports. Facilitate and co-ordinate the development and maintenance of the
Human Resource Plan. Compile and maintain HR reports and data related to
Human Resource information. Provide inputs and statistics on the Human
Resource Annual report and Human Resource Plan. Management of
resources, human and financial resources.

ENQUIRIES : Ms M Ngobeni/Mr BK Shiphamele, Tel: 012 4931 398
APPLICATIONS : Can also be emailed to Recruitment22@csp.gov.za

All the best with your applications.