Travel Administrator

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Job number :IDC00439
Job Grade: A Band
Closing date: 20-Dec-2024

Job Description

To provide travel claim support for Financial Management (Travel) section, including but not limited to processing of travel claims, foreign currency advances, processing of invoices from suppliers.

Qualification and Experience

Qualification

• National Diploma in Finance/Accounting

Knowledge & Skills

• 2-5 years relevant working experience
• Minimum of 2 years experience in an accounting role
• Knowledge of SAP System
• Knowledge of MS 365
• Good understanding of the preparation of General Ledger Journals
• Knowledge of Accounts Payable & Receivables will be an added advantage

Roles and Responsibilities

Financial Perspective

• Process all incoming financial instruments (invoices and travel claims, credit card statements etc) and allocation thereof to the correct General Ledger and customer and staff vendor accounts.
• Process payment to suppliers and staff  of approved claims and invoices to maintain the approved payment time frames.
• Process invoices of paid supplier invoices to Travel external customers

Internal Process

•  The incumbent will prepare and review all payments made for travel expenses, whether to staff or suppliers, prior to authorisation by the responsible manager.
• The incumbent will provide, as and when requested source documentation for staff to complete their travel expense claims accurately.
• The incumbent will provide support to the business units in resolving SAP workflow issues, under supervision of the manager or senior travel officer
• The incumbent will follow formal processes and procedures established with regard to travel claim, invoice processing and work related matters.

Corporate Strategic Alignment

• Contributions to procedural review, innovation and work process changes in keeping with requirement of the unit will form a part of the duties of the incumbent.

Customer Focus

• The incumbent will notify the Manager of the requirements to prepare SAP access for travel roles for staff as and when required, for approval by the Business Coach and SBU Head.The incumbent will, within the allocated cost centres,  prepare new staff vendor accounts to enable processing of travel expense claims from staff.
• The incumbent will from time to time, together with the Manager : Travel,  meet with suppliers and their support staff to maintain good business relationships with them.  

Learning & Growth

• The incumbent will be expected to attend relevant training associated with the supervisory work associated with this position, managing supplier and customer expectations, service delivery and work planning training this role, Managing suppliers and customer expectations, service delivery and work planning training

Job Requirements

Customer centric oriented 

Ability to work in a team 

Good communication skills (verbal and written) 

Good interpersonal relations

Good report writing skills

Ability to analyse numerical data

Problem solving skills

Planning and organizing

Strong sense of urgency and deadline driven

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All the best with your applications