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To apply, click on the link at the end of the posts and all the best with your applications.
Administrator – Company Secretary
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Jersey Company Law.
The Role & Key Responsibilities:
- Organisation and attendance of board meetings;
- Drafting of minutes following board meetings;
- Ensure relevant filing deadlines are met;
- Maintain statutory records such as Register of Directors and Register of Members;
- Take responsibility for updating minute logs, director’s attendance registers and action point logs;
- Ensure relevant actions following board meetings are completed on a quarterly basis;
- Develop a relationship with clients and understand their requirements;
- Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
- Preparation of payments and following through on their successful completion;
- Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
- Preparation of documentation for signature;
- Ad-hoc administrative tasks as required.
Skills Required:
- Academic background with desirable qualifications is relevant for the position; BCom or LLB degree;
- A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law;
- Experience in a highly deadline driven environment;
- Previous minute taking skills advantageous;
- Working knowledge of Microsoft Office (word, excel and outlook);
- A basic understanding of AML requirements;
- A working knowledge of Company Law and Corporate Governance advantageous;
- Excellent communication skills, both written and verbal;
- Excellent organisational skills;
- Excellent attention to detail and accuracy;
- Ability to obtain data from a number of sources and interpret accordingly;
- Ability to work in a team environment, including with colleagues in other jurisdictions.
Workday HCM – Payroll
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Job Duties and Responsibilities:
- HRIS partner for Workday (Core HR, Benefits, Talent, Advanced Compensation, etc.)
- Assist Apex employees globally with questions and requests (12,000 employees)
- Configure, test, validate and implement changes and master data values in Workday (Business Process, Job Profile, Job Family, Positions, Locations, etc.) which will support automations and feed all modules (Core HR, Benefits, Talent, Advanced Compensation, etc.). Example: new shift pattern, regulatory requirement in a jurisdiction, benefit rolled out, new Time entry requirement
- Assist in testing of integrations, security, annual events
- Support other Group HR Applications (Jobvite, the Summit LMS, etc.)
- Participate to Audits
Knowledge, Skills and Abilities:
- Knowledge of Workday HCM areas (Core HR, Benefits, Talent, Advanced Compensation, etc.)
- Understanding of HR operations and experience in employee data management
Additional job Duties and Responsibilities for Lead:
Assist and coach team on challenging requests
Allocate work to the team and ensure support resolution within SLA
Senior Administrator – Company Secretary
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Role summary:
We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.
Key responsibilities:
- Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
- Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
- Ensure minute logs are maintained accurately and updated in a timely manner as required;
- Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
- Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
- Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
- Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
- Ensure actions noted in board meetings are completed in a timely manner;
- Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
- Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
- Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
- Act in the best interests of the division by supporting team members.
Skills / experience:
- Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
- Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
- Minute writing experience;
- Proficient user of Microsoft Office Suite;
- Excellent interpersonal skills, experience in supervising others preferable, but not essential;
- Experience operating in a team environment;
- Excellent attention to detail and high levels of accuracy;
- Excellent communication and organization skills;
- Learn and understand Luxembourg’s legal and regulatory requirements, over time;
- Acquire an understanding of Private Debt through continuous professional development;
- Motivated and driven.
Senior Administrator – Company Secretary – JHB
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Role summary:
We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.
Key responsibilities:
- Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
- Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
- Ensure minute logs are maintained accurately and updated in a timely manner as required;
- Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
- Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
- Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
- Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
- Ensure actions noted in board meetings are completed in a timely manner;
- Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
- Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
- Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
- Act in the best interests of the division by supporting team members.
Skills / experience:
- Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
- Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
- Minute writing experience;
- Proficient user of Microsoft Office Suite;
- Excellent interpersonal skills, experience in supervising others preferable, but not essential;
- Experience operating in a team environment;
- Excellent attention to detail and high levels of accuracy;
- Excellent communication and organization skills;
- Learn and understand Luxembourg’s legal and regulatory requirements, over time;
- Acquire an understanding of Private Debt through continuous professional development;
- Motivated and driven.
All the best with your applications
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