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HR MANAGER

Human Resources Manager at South African Heritage Resources Agency (SAHRA)

South African Heritage Resource Agency

• R53,100 per month
• Permanent Senior position
• Zonnebloem
• Posted 28 Dec 2024 by South African Heritage Resource Agency
• Expires in 18 days
• Job 2593132

PRIMARY PURPOSE OF THE JOB:
To manage the HR Unit and provide support to the Corporate Services Executive.

KEY PERFORMANCE AREAS:

• Executive Support.
• Policy Development, Implementation and Business administration.
• Management of the HR Department.
• Recruitment and Selection.
• Training & Development Coordination.
• Performance Management co-ordination, monitoring & evaluation.
• Co-ordination of Employment Equity requirements.
• Remuneration.
• Occupational Health and Safety.
• HR Compliance and Reporting.
• Employee engagement and Retention.
• Organisational Effectiveness.

KEY PERFORMANCE AREAS:
Executive Support:

• Assist the Executive officer with implementing a strategy that is aligned to SAHRA’s corporate strategy and mandate and is managed in accordance with the principles of good governance.
• Act as a strong line of support to the Corporate Services Executive.

Policy Development, Implementation and Business administration:

• formulating, as well as implementing departmental policies, procedures and systems aimed at building efficient and effective business administration practices within the department.

Management of the HR Unit:

• Ensure efficient and integrated functioning of HR within SAHRA by managing the HR unit.
• Provision of a comprehensive HR service to all managers and employees.

Recruitment and Selection:

• Make decisions with regards to the recruitment process and liaise with Unit heads in that regard.
• Responsible for the induction programmes for new recruits.

Training and Development Coordination:

• Manage Training & development initiatives in line with SAHRA’s business strategy and performance management requirements.
• Source service providers within a framework.
• Monitor & evaluate of development of staff.
• Responsible for skills development for the organization.

Performance Management co-ordination, monitoring, and evaluation:

• Provide Unit heads with guidelines and coaching for managing poor performers within legal frameworks.
• Provide performance management overview for all staff.
• Monitor performance reviews for consistency and integrity and make recommendations.
• Facilitate development requirements as identified.
• Administration of all related documentation.

Co-ordination of Employment Equity requirements:

• Manage relationship with service providers.
• Compile all data and statistics required for EE reporting.
• Attend EE Committee meetings as HR representative.
• Attend Labour Forum meetings and implement resolutions.
• Ensure compliance with EE legislation.
• Provide insight into transformation of the organization.

Remuneration:

• Responsible for all job grading with service provider.
• Coordinate annual salary survey information.
• Responsible for ensuring the integrity of the remuneration system.
• Implementation of all salary related decisions.

Occupational Health and Safety:

• Ensure safe working environment.
• Responsible for facilitating compliance with Occupational Health and Safety.
• Liaison with COIDA regarding workplace incidents and related claims.

HR Compliance and Reporting:

• Responsible for overall HR Compliance and timeously reporting.

Organisational Effectiveness:

• Constantly assess the effectiveness of the HR function
• To promote the overall success of the organisation, the HR Manager needs to champion the identification of the organisational mission, vision, values, goals, and action plans.
• To instil effectiveness within the organisation and ensure a positive impact on the profitability of the organisation and allows higher investments or better development opportunities for employees.

Employee engagement and Retention:

• Construct and implement plans that assist an organisation to engage and retain its most valuable employees.

JOB REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS:
The ideal candidate will therefore hold a B. degree in HR Management or an equivalent qualification.
Knowledge and understanding of the Public Service Act, Public Service Regulations Act, Labour Relations Act, Basic Conditions of Employment Act, Employment Equity Act, Skills Development Act and other related policies and procedures are of prime importance

EXPERIENCE:
At least 5 years’ practical experience in the field of HR Management.
Familiarity with payroll processes.
Public sector experience will be advantageous.

LANGUAGE SKILLS:
Ability to read, analyse, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to top management, public groups, and/or boards of directors.

NUMERICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume.

REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LICENSES:
A valid code EB (08) driver’s licence.

Computer Skill:
Efficient in the use of Excel, Word and Power Point, Outlook.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is:

• Occasionally required to stand.
• Regularly required to sit.
• Often to talk and hear.

Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

Desired Skills:

• Employee Relations
• Recruitment and Selection
• Training and Development
• Organisational Effectiveness
• Remuneration
• HR Compliance
• Employee Engagement

Executive PA to CEO at South African Heritage Resources Agency (Sahra)

R Undisclosed
Permanent Intermediate position
Zonnebloem
Posted 28 Dec 2024 by South African Heritage Resource Agency
Expires in 18 days
Job 2593134

About the position

Job Title: Professional Assistant (CEO)
Department: Office of the CEO
Location: Head Office, Cape Town
Approved Grade: C2
Annual package: R236 164.00
Closing date: Monday, 06 January 2025 at 5pm.

PRIMARY PURPOSE OF THE JOB:
To provide professional assistance and efficient and effective support services to the Office of the CEO.

KEY PERFORMANCE AREAS:
KPA 1: Office of the CEO Operations and Administration
KPA 2: Financial / Budget Management.
KPA 3: Controlled and Integrated functioning of SAHRA.
KPA 4: Travel Administration.
KPA 5: Filing and Record Keeping.
KPA 6: Project Management.

Key Performance Area (KPA):
Office of the CEO Operations and Administration:

• Ensure effective functioning of the Office of the CEO.
• Manage the diary and logistic arrangements of the CEO.
• Conduct content and quality checks on submissions and reports.
• Coordinate, communicate and integrate CEO – related requirements with other units within SAHRA, for collection, consolidation and delivery in order to meet the timelines as specified for the CEO.
• Organise venue, lunch, refreshments and other relevant bookings for meetings.
• Liaise and communicate with various levels of government and stakeholders.
• All requirements stipulated by CEO are achieved within required timeframes.
• Diary and logistical arrangements of the CEO arranged timeously and recorded clearly.
• All relevant information and logistical arrangements confirmed at least one week prior to meetings.
• Stakeholders communicated with, as and when required.

Council Operations:

• Prepare documentation for submissions to Chairperson and CEO.
• Ensure all Council and Committee reports required for submission by the CEO are completed.
• Prepare necessary documentation and motivations to Council.
• Forward attendance registers of meetings between CEO and Council to Company Secretary. Council and Committee reports submitted to Company Secretary one week prior to meetings.
• All submissions and reports submitted to CEO and Chairperson 100 % completely and accurately.
• Council members received payment for meetings attended with CEO.

Financial/ Budget Management:

• Manage the budget of the Office of the CEO.
• Assist CEO to monitor the Unit’s expenditure in line with budget requirements.
• Check the validity of invoices.
• Check validity of claims and update records.
• Prepare budget submissions.
• Conduct monthly meetings with Management Accountant to monitor expenditure and provide input to the expenditure report.
• Maintain a file of the Unit expenditure.
• Assist CEO to monitor compliance with financial and procurement policies and procedures.
• Submit an expenditure report which tallies with the expenses of the Office of the CEO.
• Eight-hour submission for authorization and zero discrepancies on claims.
• Accurate and up to date file of the Unit’s expenditure.
• Zero deviation from Treasury Regulations.

Controlled and Integrated functioning of SAHRA:

• Arrange annual schedule of all MANCO and EXCO meetings.
• Prepare agendas and attach all relevant documentation for MANCO and EXCO meetings.
• Ensure all decisions taken are implemented within timeframes.
• Receive and collate information from the various Units within SAHRA.
• Investigate relevant background information and brief the CEO before meetings.
• Attend meetings with CEO, record minutes and keep a decision register.
• Keep a decision register for all CEO’s meetings, including the implementation and monitoring of decisions taken during meetings.
• Alert CEO of important issues.
• Attend and represent the CEO at functions and meetings and draft feedback reports.
• Ensure speeches/forewords are compiled for CEO when required.
• Identify and advise on reporting requirements.
• Ensure effective and efficient stakeholder management.
• Schedule of all meetings submitted to MANCO and EXCO before the beginning of a new year.
• Agendas and relevant documentation submitted to MANCO and EXCO one week prior to meeting.
• Minutes and resolutions submitted within ten (10) working days after the meeting.
• Status of implementation of resolutions followed-up within required timeframe.
• Reports submitted to CEO within 5 working days after events and meetings.
• All reports are aligned with Corporate Identity requirements.
• Positive feedback from stakeholders.

Project Management:

• Assist and provide support on projects.
• Serve on project task teams.
• Liaise and assist with Marketing and Communications on exhibitions and events.
• Assist in implementing and monitoring the functioning of projects.
• Alert the CEO to challenges relating to the project and assist in the resolution thereof.
• Assist in compiling reports for project feedback.
• Project plans executed as per required timeframes.
• Risk control measures in place for achievement of project deliverables.
• Efficient project administration.
• CEO timeously alerted of any project challenges.
• Debriefing sessions take place within 5 working days of project closure.

Travel Administration:

• Ensure employees understand travel policies.
• Check employees have submitted all relevant documentation for travel.
• Request quotations for employees in the Office of the CEO.
• Prepare submissions for the CEO’s international travel.
• Travel itineraries confirmed timeously.
• Submissions for CEO’s international travel submitted to Chairperson timeously.

Filing and Record Keeping:

• Prepare copies of MANCO and EXCO packs, provide to registry and file.
• File all necessary documentation of the Office the CEO.
• Keep record of all incoming and outgoing documents to the Office of the CEO.
• All files and records up to date and accessible.

JOB REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
Diploma in Office Administration or any relevant qualification.
Minimum of 5 years’ work experience in an Executive support environment.

Other skills required:
Project Management.
Relevant Legislation.
Public Finance Management Act.
National Heritage Resources Act.

LANGUAGE SKILLS:
Ability to read, analyse, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

NUMERICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LICENCES:
A valid Code EB (08) driver’s licence.

COMPUTER SKILL:
Computer literacy with regard to the use of Excel, Word and Power Point

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is:

• Occasionally required to stand.
• Regularly required to sit.
• Often to talk and hear.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

Desired Skills:

• Executive Support
• Financial Management
• Budgeting
• Travel Administration
• Filing and Record Keeping
• Project Management

Desired Qualification Level:

• Diploma

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