UCT Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

DRIVER

(Payclass 04; Full-time; 12-month contract)
Department of Paediatrics & Child Health
Faculty of Health Sciences

The Department of Paediatrics and Child Health is recruiting a Driver for the Drakenstein Child Health Study (DCHS), a birth cohort study based in Paarl. This post will be a full-time 12-month contract post. The incumbent will be based in Paarl and will do trips in and around Paarl and Cape Town.

Requirements include:

• Grade 12/Matric equivalent
• In possession of a valid South African Driver’s License
• Two years’ experience as a Driver (transporting passengers)
• One year experience driving for a clinical research study
• Able to navigate and be familiar with Paarl, Cape Town and surroundings
• Fluent in English and isiXhosa
• Must be punctual
• Ability to work under pressure and within time constraints
• Physical ability to lift and move heavy equipment
• Good interpersonal, communication and time management skills
• Must possess a positive and professional attitude, with a customer centric outlook

Advantageous:

• General Computer Literacy
• Knowledge of Good Clinical Practice (GCP)
• Experience transporting clinical specimens

Responsibilities include:

• Driving to destinations to drop off and/or collect participants and/or study supplies as instructed by line manager
• Collecting specimens across Paarl sites and transporting them to Cape Town labs
• Transporting staff for training/meetings/home visits
• Adhering to the rules and regulations as provided concerning the use of company vehicles
• Completing necessary study documentation including daily travel logs, maintenance checklists, and the monthly routine
  spot check forms as prescribed.
• Establish and maintain good relationships and communication structures with staff onsite
• Perform any reasonable ad-hoc duties as requested by management

The annual cost of employment, including benefits is between R155 121 and R230 239.

To apply, please e-mail the below documents in a single pdf file to Sandisiwe Noholoza at sandisiwe.noholoza@uct.ac.za

• UCT Application Form (download at https://forms.uct.ac.za/hr201.doc)
• Cover letter, and
• Curriculum Vitae (CV)

Please ensure the title and reference number (DCHS-Driver2024) are indicated in the subject line.
An application which does not comply with the above requirements will be regarded as incomplete.
Only shortlisted candidates will be contacted and may be required to undergo competency and pre-placement-medical assessments.

FINANCE ADMINISTRATOR

The University of Cape Town Lung Institute (www.lunginstitute.co.za), requires applications for an experienced FINANCE ADMINISTRATOR* who is proactive and able to work in a fast-paced, deadline-driven environment.

Purpose:
The main purpose of the job is to proactively provide financial administrative support to the Unit. These include support with the finances of the grants, financial planning, budgeting, reporting, preparation of drawdown requests, timesheets and keeping records of what is spent in the different budget categories.

Minimum Requirements:

• Grade 12 / Matric equivalent (with bookkeeping, accounting or mathematics as subjects)
• An Accounting or Financial Qualification from a Tertiary Institution will be advantageous
• Minimum of 3 years working experience in a financial administration environment
• Understanding of accounting principles
• Previous budgeting experience
• Understanding of and experience with forex
• A working knowledge of Accpac is advantageous
• High level of computer literacy (MS Excel, MS Word, MS Outlook, Internet)
• Excellent communication and interpersonal skills
• Detail-orientated, with strong organizational skills
• Analytical and effective problem-solving skills

Responsibilities include (but not limited to):

• Management of Unit’s funds and reporting
• Run and analyse monthly internal management reports
• Assisting in collecting budget data for preparing Budget Proposals for Research Projects
• Prepare monthly/quarterly/annual financial reports as per external funder requirements when required
• Monitor the unit’s budgets and expenditure
• Ensure all funds are reviewed on a regular basis and irregularities and potential problems are reported
• Assist with budget compiling for external grant applications
• Expense tracking processing
• Timesheets monthly processing
• Receive purchase order request from relevant parties and ensure that approval is obtained
• Communicate with all vendors regarding outstanding deliveries and payment procedure
• Petty cash management for department.
• Assist on all finance ad-hoc assignments.

Additional Information:

• 12-month Fixed Term Contract
• Working hours: 40 hours per week, Monday to Friday.

To apply, interested applicants are requested to click here to complete the online application process with a cover letter and updated CV, including 2 to 3 contactable references

Closing Date: 19 January 2025

POST-BASIC PHARMACIST ASSISTANT

The Centre for Lung Infection and Immunity, based at the University of Cape Town Lung Institute (www.lunginstitute.co.za) require applications for a POST-BASIC PHARMACIST ASSISTSANT* on a Fixed Term Contract.

The main purpose of this position is to assist the Pharmacist in managing day-to-day duties within the pharmacy according to South African Pharmacy Council (SAPC), South African Health Products Regulatory Authority (SAHPRA), Pharmacy Guidelines, National Institutes of Health (NIH), Good Clinical and Good Pharmacy Practice Guidelines (GCP and GPP).

Minimum Requirements:

• Post-basic Pharmacy Assistant Certificate
• Registration with the South African Pharmacy Council (SAPC) as a Post-Basic Pharmacist Assistant
• 1 – 2 years experience as a Post-basic Pharmacist
• Intermediate computer skills including using Microsoft Office, internet browsers and medical databases
• Knowledge of Pharmacy Act no. 53 of 1974, Medicines and related substances Act, 1965 (Act no. 101 of 1965)
• Dispensing and aseptic preparation skills
• Excellent communication and interpersonal skills
• Meticulous attention to detail during preparation of and dispensing of study product and or other medicine
• Ability to use initiative, solve problems and facilitate change
• Ability to work well within a team

The following will be advantageous:

• Relevant clinical trial experience
• Good Clinical Practice (GCP) certificate and guidelines
• International Conference on Harmonisation (ICH) Guidelines and Good Pharmacy Practice Guidelines
• HSP certificate
• Current Professional Malpractice Insurance (MPS)

Responsibilities include (but not limited to):

• Assist Pharmacist with Administrative and Pharmacy Regulatory Compliance (provide input into and implement
  pharmacy Standard Operating Procedures (SOPs), Establishment Plans and Pharmacy Council accreditation according
  to South African GPP fro all active studies
• Ensure the pharmacy is run according to South African pharmacy and research ethical standards
• Assist with procedures, medications (dosage, frequency, administration), inclusion/exclusion criteria and amendments
• Assist with Maintaining drug storage, record keeping and inventory control
• Assist in monitoring/audit visits
• Regular communication with key staff on studies (medical officers, nurses and sponsors) when necessary
• Assist in procurement of pharmaceutical products
• Assist in control of pharmacy stock and repacking of medicine
• Capture script details accurately, and verify particiapnats details on the system
• Ensure accurate picking /packing/labelling and checking of medication and be aware of common dosages as well as
  important drug interactions
• Ensure all medications are checked for accuracy by and signed by a pharmacist.
• Maintain Pharmacy technical appliances – including maintenance of all pharmacy equipment and calibration of all
  required temperature monitoring devices
• Assist with financial administrative tasks as required (e.g. prepare drug invoices sourced study medication
  reimbursements from sponsors; ensure drug cost is allocated to correct sponsor; follow up on payments; apply for vat
  exemption, if required.)
• Perform other research-related duties as assigned

Additional Information:

• 40 hours per week, Monday to Friday
• 6 – 12 month fixed term contract
• Position will be based in Mowbray, Cape Town

To apply, interested applicants are requested to click here to complete the online application process with a cover letter, updated CV and two to three contactable references.

Closing Date: 19 January 2025

ADMINISTRATIVE ASSISTANT

The Partnerships, Mobility and Recruitment (PMR) section manages both reciprocal and on-reciprocal study abroad (Semester Study Abroad (SSA)) programmes at UCT, providing support services to both incoming SSA students and outbound UCT students, and managing the recruitment, admissions and enrolment processes. In addition, the section is also responsible for the recruitment of all international students and the management of partnerships with other tertiary institutions globally (with the exception of those in Africa).

The main purpose of this position is to provide a full spectrum of administrative support services to the PMR section, working to support partnership approval and the execution of exchange agreements.

We seek to appoint an Administrative Assistant in a permanent capacity to fulfil this key role for appointment commencing as soon as possible.

The Administrative Assistant reports to the Exchange Coordinator.

Requirements:
An appropriate tertiary qualification (NQF level 6) with 2 years’ relevant experience in higher education.
Excellent verbal and written communication skills in English.
A demonstrated knowledge of tertiary degree and credit transfer processes.
Demonstrated experience in supporting students and
The ability to maintain sound client relations whilst adhering to policy and legal/governance requirements.
Strong relationship-building skills, client service skills and an understanding of the public relations impact of
partnership and exchange work.
High level of computer literacy and proficiency in Microsoft Office suite including Word, Excel and Outlook; and the
ability to use the Microsoft Office/Microsoft 365 suite to manage data and maintain records.
Proficiency in UCT student record and information management systems.
An understanding of information management and the ability to manage and implement filing systems.
Strong interpersonal and presentation skills.
Excellent organisational, analytical, administrative and problem-solving skills.
The ability to multi-task while paying attention to detail and achieving accurate results.
The ability to work independently with minimal supervision, as well as part of a highly motivated and energetic
team, to support outbound students in taking up exchange opportunities in a deadline driven environment.
The ability to provide a professional, knowledgeable and prompt service and maintain a high level of quality service
delivery.
The ability to work outside of normal working hours and provide emergency support when required.

Advantageous skills:
A Bachelors degree (NQF 7) or higher would be preferable.
Experience in maintaining records through MS Dynamic CRM.
A good understanding of internationalisation in higher education and experience in supporting international
academic programmes.

• An understanding of visa processing and immigration regulations.

Responsibilities:

• Provide general office administration and administrative support for all processes relevant to the SSA and
  Exchange programmes.
  Maintain the exchange general email account.
  Liaise with external stakeholders (e.g. exchange partners) and assist in submitting information, nominations, and
  applications.
• Assist with information sessions and other events for UCT exchange students.
• Liaise with internal stakeholders to support exchange students through application, selection and curriculum
  alignment (e.g. curriculum advisors, Admissions Office, faculty offices).
  Update and maintain the section’s information platforms including paper-based and digital filing, network drive,
  Microsoft teams, Vula and the marketing materials library.
  Maintain exchange programme information and records in line with standard operating procedures.
  Maintain information platforms for disseminating information about exchange opportunities (e.g. Vula and
  sharepoint).
  Maintain section databases and update information in institutional databases including the student records
  database (PeopleSoft) and the partnership database (CRM).
  Provide administrative support for delegations visiting UCT and for conference travel including visa applications,
  travel and hotel bookings, and information briefings.
  Provide servicing officer support to section meetings and committees.
  Work with other units and departments, using PeopleSoft and CRM to capture data and provide reports.
  Develop a comprehensive understanding of relevant UCT policies, processes and procedures to inform support
  services provided for the (inbound) SSA and outbound exchange programmes.

he annual remuneration package for 2025, including benefits, will fall between R394 844 – R464 523.
To apply, please e-mail the below documents in a single pdf file to Ms Zinzi Nkalitshana zinzi.nkalitshana@uct.ac.za

To apply, please e-mail the below documents in a single pdf file to Ms Zinzi Nkalitshana zinzi.nkalitshana@uct.ac.za

–

• UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)
  Cover letter, and
  Curriculum Vitae (CV)
  Please ensure the title and reference number are indicated in the subject line

SEMESTER STUDY ABROAD & PARTNERSHIPS
OFFICER

The Partnerships, Mobility and Recruitment (PMR) section manages the Semester Study Abroad (SSA) programme at UCT, providing support services to incoming SSA students and managing the admissions and enrolment processes. In addition, the section is also responsible for the recruitment of all international students, supporting internationalisation committees, hosting international visiting delegations, and the management of partnerships with other tertiary institutions globally (with the exception of those in Africa).

The main purpose of this position is to provide a full spectrum of administrative support services for the Semester Study Abroad programme (including processing applications, providing advice and registration support, and liaising with partner universities and partner provider agents about the placement of study abroad and exchange students in the programme) and provide administrative support to and maintains records for partnership requests, and associated agreements and support partnership development and stakeholder relations.

We seek to appoint an SSA & Partnerships Officer in a permanent capacity to fulfil this key role for appointment commencing as soon as possible.
The SSA & Partnerships Officer reports to the Coordinator: Semester Study Abroad.

Requirements:

• A university degree (NQF level 7 or above) with 3 years’ relevant experience, junior-to-middle level with welldeveloped administrative and organisational skills.
• Proven experience and knowledge of international student support, tertiary degree processes, academic
  administration, student services, and application and admission services.
• A good understanding of internationalisation in higher education.
• Knowledge of higher education processes.
• Knowledge of visa processing and embassy requirements.
• Proficiency in UCT student and data management systems (e.g. CRM, PeopleSoft, and Amathuba).
• Strong relationship- and partnership-building skills and client service skills.
• The ability to maintain sound internal and external client relations whilst adhering to policy and legal/governance
  requirements.
• Excellent verbal and written communication skills and commitment to the provision of excellent client service in a
  cross-cultural environment.
• High level of computer literacy and proficiency in Microsoft Word (intermediate), Excel (intermediate), Outlook and
  Teams.
• A dedicated and good team player who has the ability to interact successfully with individuals from a wide range of
  professional and non-professional backgrounds, including internal (UCT) and external stakeholders.
• A friendly disposition coupled with sound interpersonal and excellent communication skills (both verbal and
  written).
• Strong organisational, analytical, planning, presentation, problem-solving and administrative skills.
• The ability to co-ordinate, multi-task, prioritise work appropriately, work under pressure and to work
  independently and accurately with minimal supervision in a deadline-driven environment.
• Meticulous attention to detail and an uncompromising attitude to meeting deadlines without sacrificing quality.
• A high level of honesty and integrity in handling finances.
• The flexibility to work additional hours on weekends as and when necessary.

Advantageous skills:

• Knowledge of UCT’s student services and admissions processes would be an advantage.
• A valid driver’s license (Code 8).

Responsibilities:

• Providing administrative support to and maintaining records for partnership requests and associated agreements.
• Process applications for and provide advice and registration support for students in the SSA and similar inbound
  mobility programmes.
• Liaise with partner universities and partner provider agents about partnership agreements and the placement of
  study abroad and exchange students.
• Support partnership development and stakeholder relations.
• Administration and support for committees (including arranging logistics, preparing agenda and supporting
  documents, and taking notes and minutes of meetings).
• Effective administration of the SSA programme, primarily through data capture and reporting in PeopleSoft and
  CRM.
• Provide a professional, knowledgeable and prompt service and with a high level of quality service delivery.
• Manage administrative procedures in line with relevant University processes, rules and policies.

The annual remuneration package for 2024, including benefits, will fall between R433 709 – R510 246

To apply, please e-mail the below documents in a single pdf file to Ms Judith Roberts at judith.roberts@uct.ac.za:

• UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)
• Cover letter, and
• Curriculum Vitae (CV)
  Please ensure the title and reference number are indicated in the subject line.

NETWORK SYSTEMS ENGINEER: WORPLACE SERVICES

Are you experienced in providing intermediate technical infrastructure support for business-critical services and/or infrastructure and have project management experience in a progressive ICT environment, with a strong customer focus and a demonstrable track record of innovative thinking, project-based delivery and productive interactions across multiple teams?

The Enterprise Infrastructure and Services division seeks a Technical Specialist (Networks) to develop infrastructure and services through project work, design, maintain and manage complete systems, support ICT systems, services and infrastructure and provide technical leadership in a complex and heterogeneous systems and infrastructure environment. This is a role which plays a critical part in ensuring that UCT derives value from its investment in IT infrastructure and reports to
a senior manager.

Responsibilities include:

• Providing highly specialized technical support for business-critical services, systems and/or infrastructure
• Designing, maintaining, managing and developing of business-critical ICT systems and/or infrastructure service
  components
• Responsible for developing and implementing infrastructure, systems and services through project work
• The Systems Engineer reports to a Senior Manager

Minimum requirements include:

• Relevant qualification at NQF level 6 and 5 years’ experience in enterprise ICT networks and infrastructure of which
  3 years must be relevant current technical hands on experience

Required non-technical skills include:

• Ability to prioritize and manage work under pressure
• Excellent written and spoken communication skills
• A strong customer service ethic
• Ability to work as part of a team
• Analysis and problem-solving ability

Required Technical skills and competencies

• Experience and proficiency in Structured Cabling Fiber Optic, ie Single Mode fibre, Multimode fibre, etc.
• Experience and proficiency in Structured Cabling UTP, ie CAT5e, CAT6, CAT7, etc.
• Experience in managing structured cabling installers.
• Proven expertise in Data Centre networks
• Proven expertise in general network access layer switching and routing with preference to Cisco Technology.
• Proven expertise in enterprise network management systems, i.e. Cisco Prime Infrastructure, Cisco DNAC, etc.)
• Working knowledge in Unified Wireless Networks and Mobility with a preference for Cisco Technologies
• Solid knowledge of network infrastructure services e.g. DNS, DHCP and various networking protocols
• Understanding of CISCO network security solutions, i.e. nextgen firewalls, routing and NAC

Advantageous Skills

• Relevant technology certifications, e.g. CCNA
• Relevant experience in Higher Education
• Working experience with cabling infrastructure systems (Krone, GlobalSix and Panduit)
• Working experience in infrastructure deployments/building renovations and project management

The annual remuneration package, including benefits, is between R513345 and R603933 depending on experience and
qualifications
To apply, please e-mail the below documents in a single pdf file to: icts-jobs@uct.ac.za

• Application Form
• Cover letter, and
• Curriculum Vitae (CV)

Click here to apply

We wish you all the best with your applications