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MANAGER REMUNERATION AND HUMAN RESOURCE AND INFORMATION MANAGEMENT SYSTEM – REF: MANAGERHRIS/2025
Job Description
REMUNERATION: R1 194 228 TOTAL COST TO COMPANY PER ANNUM
PURPOSE
Develop, implement and manage strategies, policies and procedures concerning payroll, remuneration and benefits and HRIS to ensure correct payment of salaries and third parties and the correctness of management reporting.
KEY RESPONSIBILITIES
Develop and implement policies and procedures in respect of payroll, remuneration, conditions of service, job grading and the Human Resource Information system. Present and inform on a monthly basis, newly appointed staff members on conditions of service during formal induction sessions. Manage and maintain the operation/running of 3 payrolls for general & management staff members as well as pensioners. Manage and maintain a separate payroll on the SAP HR/PY system for the insourced employees paid via the City of Johannesburg payroll. Draw audit trial reports monthly to control and monitor input done on the SAP HR and payroll system and changes made on the SAP HR/PY system by consultants. Manage and verify that payment schedules and amounts are correct before authorisation, to ensure correct payment of salaries, third party payments and SARS payments by Finance. Manage the supply of information pertaining to remuneration and benefits during salary survey processes. Discuss and advise structuring of remuneration packages with all newly appointed managers including Executive management. Conduct ad-hoc remuneration package modelling & remodeling according to requirements from internal clients (management level — D1 and above). Monitor and ensure correct implementation of job grading results and amendments of reporting structures as approved by the Managing Director. Manage, compare, interpret and submit ad-hoc, monthly and quarterly reports on overtime, absenteeism, man hours worked, standby, employment equity statistics, labour relations, staff movements, etc. to management, senior management and executive management. Implement and maintain software with regards to organizational reporting structures and specialized reports. Manage and control the creation of new positions. Initiate and manage the tender process for the award of the contract for maintenance support of the SAP HR/PY system every 3 years and Payroll Payment Services contract every 3 years. Participate in Bid Committees as and when required. Engage with third party organizations, medical aids, Service Provider companies, Pension Funds, SARS, UIF, Consultants, etc. Identify needs regarding financial budget and provide input. Compile budget annually. Manage the performance management process of the payroll team in line with company policy.
JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE
- Bachelor’s Degree (NQF 7) Social Sciences/ Psychology/ Industrial Psychology or BTech (HR)
- 6 years’ experience in leadership and management of the Remuneration and Benefits function of which 2 must be in overseeing payroll management and Payroll SAP systems.
- At least 2 years in general SAP HR experience (that is other SAP modules other than Payroll).
- Valid Driver’s licence
Please forward your CV and qualifications to: E-mail: Jw.manageremhris@jwater.co.za quoting the relevant reference number and job title in the subject line of your correspondence
Closing Date: 04 April 2025
Post expires at 11:00pm on April Friday 4th, 2025
SUPPLY CHAIN SPECIALIST X4 – REF: SPECIALISTSCM
Job Description
REMUNERATION: R450 276 BASIC SALARY PER ANNUM
PURPOSE:
To provide a sourcing function that will ensure uninterrupted and cost-efficient provision of material, goods and services by means of Tenders and framework contracts, in terms of the Supply Chain Management policy as well as contemporary and legislative.
KEY RESPONSIBILITIES:
Manage and timeously respond to enquiries emanating from bidders. Schedule evaluation process with evaluation team immediately upon allocation of tender and agree on milestones. Manage the evaluation of allocated tenders and ensure they are finalized within the validity period. Ensure evaluation is done in terms of the approved conditions i.e., specifications, evaluation criteria, special conditions, and pricing schedules. Draft validity extension letters for approval and issuing to bidders. Compile report and submit with the evaluated tender documents to Acquisition Manager. Present BEC report to BAC and note amendments or corrections as required by BAC. Convene and coordinate negotiations i.e., prices, terms and conditions prior award. Draft minutes of such negotiations and must be kept for record purposes. Draft letters to National Treasury to request approval of second cancellations. Respond to probity audit findings, enquiries from Internal Audit, Auditor General and any other ad hoc audit requirements. Consult with legal advisor and National Treasury as and when required. Ensure tender documents are stored as per JW policy and standard operating procedure. Forward updated tender file and successful bidder’s tender documents to Acquisition Manger for verification and submission to Records: Legal Department. Compile and submit updated tender register weekly to Acquisition Manager. Compile and submit a weekly report on scheduled BEC meetings to Acquisition Manager. Compile and submit report to Acquisition Manager for review and submission to Department of Trade and Industry for all awards with local content requirements with together with MBD 6.2 and annexure C of the awarded bidder/s declarations. Register any contract awards and completion thereof on CIDB website. Register any contract awards on National Treasury e-tenders portal. Obtain tender file from Demand Specialist and file all documentation from BEC stage up to award for each tender with all relevant documentation. Liaise with external stakeholders i.e. City of Johannesburg, National Treasury, Auditor General, Department of Trade & Industry etc. with regards to reporting and compliance matters. Provide advice on policy compliance and interpret provisions of the SCM Policy. Advise stakeholders (internal) on the appropriate processes and procedures to be followed.
JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE
- Diploma in Procurement, Purchasing, Logistics, Finance or Supply Chain Management (NQF 6).
- 5 years’ experience in Procurement of which 3 years must be in Government Procurement or Supply Chain environment.
- Conversant with SCM legislation.
- Proficiency in MS office package.
- Valid Driver’s License.
Please forward your CV and qualifications to: E-mail: Jw.specialistscm@jwater.co.za quoting the relevant reference number and job title in the subject line of your correspondence
Closing Date: 04 April 2025
PURCHASING ADMINISTRATOR – REF: PURCHASEADMIN
Job Description
REMUNERATION: R246 060 BASIC SALARY PER ANNUM
PURPOSE:
Ensure implementation of procurement policy.
KEY RESPONSIBILITIES:
Receive requests for quotation from various depots. Evaluate and analyse request for quotes in terms of Supply Chain Management policy. Select three or more potential suppliers from Johannesburg Water supplier database. Send request for quotation to the suppliers. Advertise Request for Quotations which are more than R30000 vat inclusive on the Johannesburg Water website, E Tender portal and noticeboard. Download, consolidate and register received quotations. Evaluate received quotations together with the End User. Monitor purchase requisitions which come via SAP workflow. Check status of requisitions to ensure compliance with policy. Convert purchasing requisitions to purchase orders. Submit purchase orders to Supply Chain Management for approval. Send one copy of purchasing order to the supplier awarded the order. File purchase order documentation in the Supply Chain filing system for Audit purposes and forward another copy to the Finance department for payment. Expedite outstanding orders which exceed three months on SAP. Monitor deviations and ensure compliance with policy. Create framework orders for CAPEX department and invoice plan for payment of contractors. Handling of queries from end users and Johannesburg Water suppliers. Communicate with Johannesburg suppliers on daily basis and advise end users on supply chain management policy.
JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE
- 1 year of experience in a procurement environment.
- SAP Material Management Module knowledge
Please forward your CV and qualifications to: E-mail: Jw.purchaseadmin@jwater.co.za quoting the relevant reference number and job title in the subject line of your correspondence
Closing Date: 04 April 2025
DEMAND MANAGEMENT SPECIALIST – REF: JW396A/2025
Job Description
REMUNERATION: R1 066 236 TOTAL COST TO COMPANY PER ANNUM
PURPOSE
To provide a sourcing function that will Ensure Uninterrupted and cost-efficient provision of materials, goods and services by means of tenders and framework contracts, in terms of the supply chain management policy as well as contemporary and legislative requirements.
KEY RESPONSIBILITIES
Run spend reports, categorize and consolidate spend, validate spend to determine accuracy, analyze spend to determine acquisition and contracting strategy opportunities, distribute spend analysis to Line Manager for further analysis, identify and inform stakeholders of categories to be taken for market analysis. Receive bid initiation request from user departments, manage all bid initiation requests emanating from various departments within the Company, ensure that bid initiation requests from user departments are on the approved annual procurement plan. Update manual procurement plan with new acquisitions project, receive requests for addendums from end users, review for inclusion on the relevant bid committee meetings, contribute and participate in bid meetings, manage timeously respond to enquiries emanating from potential bidders, participate and attend briefing sessions, tender closing and receive submitted tenders. Compile tender document in compliance with all legislative and policy requirements as well as the timeous availability of documents to the public. Update tender file with all information as per file index (from initiation to closing of tender), update and submit to Line Manager a tender register weekly on the status of all bid initiated. Update stakeholders (internally) on the appropriate process and procedures to be employed, interact with external stakeholders for market research, market analysis and attend site briefings with regards to the goods and services required by Johannesburg Water.
JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE
- Diploma in Procurement/Supply Chain/Accounting/Auditing (NQF6).
- 5 years’ experience in Procurement of which 3 years must be in Government Procurement.
- Knowledge of legislation: MFMA/PFMA, PPPFA, CIDB and B-BBEE;
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Valid Driver’s License.
Please forward your CV and qualifications to: Email: Jw.demandspecialist@jwater.co.za quoting the relevant reference number and job title in the subject line of your correspondence
Closing Date: 04 April 2025
PURCHASING OFFICER (INVENTORY PURCHASES) – REF: POINVENTORY/2025
Job Description
REMUNERATION: R342 696 BASIC SALARY PER ANNUM
PURPOSE:
To ensure a cost-effective procurement of goods and services required by Johannesburg Water in terms of Supply Chain Policy and Standard Operating Procedures.
KEY RESPONSIBILITIES:
Ensure that the provisions of the Procurement Policy, MFMA and relevant Regulations is adhered to. Review repeat purchases and determine the need for framework contracts and advise Purchasing Supervisor-Inventory. Ensure contract circulars are used to buy goods and services that are on contract. Remind End-Users on contract that are due to expire. Receive SAP inventory requisitions from the Users through Material Requirement Planning (MRP). Analyse and consolidate all the family material codes to ensure that there will be no deliberate split. Review the historical consumption rate and cost and advise the End user if the quantity requested will exceed R200 000 threshold. Run Material Requirement Planning(MRP) on SAP for all allocated stores daily. Review the requisitions based on the family commodities required on MRP. Select suitable suppliers from supplier database (Johannesburg Water Database and Central Supplier Database) for purchase requisitions less than R30 000 vat inclusive. Advertise request for quotations on the JW website,E-Tender portal and noticeboard for all requirements exceeding a stipulated threshold. Engage Accreditation and Supplier Development (ASD)section for new suppliers to be uploaded on the Database upon approval of the quotes. Consolidate all required supporting documents for each purchase order and ensure compliance. Generate purchase orders for non-contract items in terms of the RFQ process. Ensure purchase orders are distributed timeously to suppliers, user departments and Finance. Monitor due delivery dates of purchase orders and follow up on late deliveries with suppliers. Promote compliance towards BBBEE requirements. Obtain information from End Users regarding non performing suppliers and advise ASD section and Supervisor of non performing suppliers. Continuously liaise with user departments and provide advises and assistance on Supply Chain Management prescripts. Ensure good customer service is maintained to internal and external customers. Adhere to departmental Service Level Agreement and turnaround. Compile, consolidate and submit weekly, monthly, quarterly and adhoc reports to the Purchasing supervisor. Ensure all documentation are filed. Adhere to company’s record management policy.
JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE
- National Diploma in Supply Chain Management/Logistics/Finance (NQF 6).
- 2 years procurement experience of which 1 must be in a buying environment • SAP MM and Inventory Management Procedures experience
- Conversant with Supply Chain Regulations
- Conversant with Microsoft Office
Please forward your CV and qualifications to: E-mail: Jw.purchaseofficer@jwater.co.za quoting the relevant reference number and job title in the subject line of your correspondence
Closing Date: 04 April 2025
PURCHASING OFFICER (DIRECT PURCHASES) – REF: PODIRECT/2025
Job Description
REMUNERATION: R342 696 BASIC SALARY PER ANNUM
PURPOSE:
To ensure a cost-effective procurement of goods and services required by Johannesburg Water in terms of Supply Chain Policy and Standard Operating Procedures.
KEY RESPONSIBILITIES:
Ensure that the provisions of the Procurement Policy, PPPFA, MFMA and other relevant Regulations are adhered to. Review repeats/repetitive purchases and determine the need for framework contracts and advise Purchasing Supervisor-Direct Purchases. Ensure contract circulars are used to buy goods and services that are on contract. Remind End-Users on contracts that are about to expire. Review electronic requisition and supporting documents on SAP workflow. Cross check information on requisition against quotation validity, deviation code, deviation motivation, price, and delivery date. Review compliance according to Supply Chain Management Prescripts. Release Purchase Requisitions timeously. Receive request for quotations from User Departments. Select suitable suppliers from the supplier database (Johannesburg Water Database and Central Supplier Database) for purchases less than R30 000 VAT inclusive. Advertise request for quotations on the JW website,E Tender portal and noticeboard for all requirements exceeding R30 000 VAT inclusive. Review and adjudicate quotations received in conjunction with the End User. Maintain quotation register. Engage Accreditation and Supplier development section (ASD) for new supplier to be uploaded on the Database upon approval of the quotes. Ensure a detailed motivation is provided and approved by the user management where there is a deviation. Generate purchase orders for non-contract items in terms of the RFQ process. Submit purchase orders for approval in terms of authority delegations. Promote compliance towards PPPFA. Advise ASD section and the Supervisor-Direct Purchases of all the non-performing suppliers. Ensure purchase Orders are distributed timeously to suppliers, user departments and Finance. Monitor due delivery dates of purchase orders and expedite with suppliers. Attend scheduled meetings with suppliers to promote customer supplier relationship and compliance to Johannesburg Water requirements. Ensure good customer service is maintained to internal and external customers. Compile, consolidate and submit weekly, monthly, and quarterly and ad hoc reports to the Purchasing Supervisor Direct. Ensure all documentation is filed. Adhere to company’s record management policy.
JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE
- Diploma in Supply Chain Management/Logistics/Finance (NQF 6).
- 2 years procurement experience, of which 1 must be in a buying environment
- SAP MM and Inventory Management Procedures experience
- Conversant with Supply Chain Regulations
- Conversant with Microsoft Office
Please forward your CV and qualifications to: E-mail: Jw.purchaseofficer@jwater.co.za quoting the relevant reference number and job title in the subject line of your correspondence
Closing Date: 04 April 2025
CONTRACT SPECIALIST – REF: CONTRACTSCT/2025
Job Description
REMUNERATION: R960 588 TOTAL COST TO COMPANY PER ANNUM
PURPOSE:
To develop, streamline and coordinate the management of supplier contract, supplier performance, including all standard operating procedure and all supply chain related activities.
KEY RESPONSIBILITIES:
Prepare and manage contract file schedule. Manage contract flow of contract award documentation. Load contract document and all other applicable governance documents against the system contract. Run daily and monthly SAP contract reports to monitor contracts end dates and advice user department accordingly. Maintain authenticity of information on framework contracts-price adjustments, amendments etc. Maintain system contracts as per agreement. Ensure the Service Level agreements for critical contracts are created by end users and contain KPIs for contract management. Conclude system contract close-out process for all contracts that are terminated. Ensure that contract loaded on the system are compliant to the JW Supply Chain policy and government legislation. Risk management system for contract system risks. Monitor system target value overruns and inform timeously. Provide an information service to tenders and departments regarding contracts. Compile and issue Contract circulars. Monitor the linking of Purchase Instructions to appropriate system contract. Expiry of contracts- 3 month and 6-month reminders to users. Ensure that only valid approved contracts are loaded on the system. Monitor and track contracts awarded to ensure compliance to policy and procedures. Interpret provisions of Supply Chain Policy and the Acts to end users with regard to contract admin. Submit weekly, monthly, quarterly and annual reports to the Senior Manager Acquisition on the activities and performance of contract section.
JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE
- Diploma in Procurement/Purchasing/Logistics/Finance or Supply Chain Management (NQF Level 6).
- • 3 years’ experience in Procurement and Supply Chain of which 2 must be in government procurement.
- Conversant with SCM legislation
- SAP Material Master experience
- Microsoft Office experience in Excel and Word§11
Please forward your CV and qualifications to: E-mail: Jw.contractspecialist@jwater.co.za quoting the relevant reference number and job title in the subject line of your correspondence
Closing Date: 04 April 2025
We wish you all the best with your applications
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