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Administrative Officer: Marketing, Media & Communication
Post Number
9099
Faculty/Department
University of the Western Cape -> Rectorate -> Institutional Advancement
Type of Position
Permanent – Full Time
Length of Contract Period
Location
Main Campus – Bellville, WC ZA (Primary)
Closing Date
18/5/2025
Role Clarification & Key Performance Areas
Institutional Advancement is committed to enhancing awareness, public support, and funding for the University through strategic alumni relations, communications, development initiatives, and special events.
The Media, Marketing and Communications Office plays a key role in shaping the University’s public image. The team provides high-quality communication services, public relations support, and strategic advice to UWC leadership, helping to strengthen the University’s brand and profile.
We are seeking an organised and proactive administrative assistant to support this dynamic team. The successful candidate will assist with internal and external communication efforts in line with the University’s Institutional Operating Plan, ensuring that all messaging is consistent, brand-aligned, and strategically targeted for the relevant audience.
The successful incumbent is responsible for the following Key Performance Areas:
Provide Communication Support:
Monitor internal and external communication platforms for relevant content.
Distribute approved communications to internal stakeholders via official platforms.
Archive media content for easy access and record-keeping.
Provide Project and Campaign Support:
Assist with planning, tracking and implementing media projects.
Support media campaigns by monitoring performance and preparing reports and presentations.
Conduct basic research to inform media strategies, including audience and channel analysis.
Content and Creative Support:
Work with creative teams to produce content for social media, newsletters, and the website.
Administrative Support:
Schedule meetings, maintain contact lists, and assist with media plan documentation.
Provide day-to-day support for media events, campaigns and office operations.
Minimum Requirements
Minimum Requirements: (Qualification and Experience)
National Higher Certificate or Equivalent qualification at NQF Level 5
At least two years of relevant work experience in an advancement, media, marketing, or communications environment.
Experience using social media platforms in a professional context, with exposure to content creation, editing or writing for digital or print media.
Required competencies: (skills, knowledge and behavioural attributes):
Strong written and verbal communication skills.
Good organisational and time management abilities.
High attention to detail and accuracy.
Ability to work independently and in a team.
Willingness to learn and take initiative.
Professional conduct, with an understanding of confidentiality.
Ability to use design tools (e.g. Canva, Adobe Creative Cloud) or content management systems will be an advantage.
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
Administrative Officer: Donor & Alumni Relations
Title of Position
Administrative Officer: Donor & Alumni Relations
Post Number
9098
Faculty/Department
University of the Western Cape -> Rectorate -> Institutional Advancement
Type of Position
Permanent – Full Time
Length of Contract Period
Location
Main Campus – Bellville, WC ZA (Primary)
Closing Date
18/5/2025
Role Clarification & Key Performance Areas
Institutional Advancement is dedicated to increasing awareness, public support and financial contributions to the University through alumni relations, communications, development and special events.
Donor and Alumni Relations raises and manages private philanthropic donations from corporates, trusts, foundations and alumni. We engage donors on academic, research and other institutional priorities that matter to them. By placing donors at the centre of our work, we create an environment where student, staff and community success can be supported through increased private funding.
This position supports the Donor and Alumni Relations function by delivering timely and accurate prospect research, maintaining data integrity, and providing information critical to fundraising strategy donor engagement and donor stewardship. The role reports to the Manager: Donor and Alumni Relations, who in turn reports to the Director of Institutional Advancement.
The successful incumbent is responsible for the following Key Performance Areas:
Identify, research, and qualify donor and alumni prospects for the University’s fundraising portfolio.
Draft engagement briefings in consultation with the Fundraising and Alumni Relations team.
Monitor and match funding calls or requests for proposals to the University’s fundraising portfolio.
Update the donor and alumni database with accurate biographical data and generate reports as needed.
Provide general support for the team’s stewardship initiatives, such as donor report reminders.
Support data resource management by monitoring and assisting with departmental direct mail campaigns.
Assist with the coordination of fundraising events.
Prioritise and respond to ad-hoc requests for donor and project information.
Provide support for ad-hoc requests across the Department for Institutional Advancement.
Minimum Requirements
Minimum Requirements :(Qualification and Experience)
National Higher Certificate or Equivalent qualification at NQF Level 5
At least two years of relevant experience in a similar role within an advancement or development office.
Required competencies: (skills, knowledge and behavioural attributes):
Sound understanding of fundraising processes and donor cultivation.
Ability to research, analyse, and communicate complex information clearly and concisely.
Strong attention to detail and accuracy in data management.
Effective written and verbal communication skills.
Ability to work collaboratively within a team and across departments.
Proactive, solution-oriented approach with the ability to manage multiple priorities effectively.
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
Manager: Quality Promotion (Quality Reviews)
Title of Position
Manager: Quality Promotion (Quality Reviews)
Post Number
8034448 (ITS SJ03)
Faculty/Department
University of the Western Cape -> Rectorate -> Management Information Systems (MIS)
Type of Position
Permanent – Full Time
Length of Contract Period
Location
Main Campus – Bellville, WC ZA (Primary)
Closing Date
18/5/2025
Role Clarification & Key Performance Areas
The University of the Western Cape (UWC) is a vibrant, diverse and dynamic university rooted in the African continent with an increasingly global reach. UWC actively responds in critical and creative ways to the country’s development needs within an ever-changing national and global context. The key responsibilities of the University’s Quality Assurance Unit include the planning, monitoring, reviewing, and maintenance of an institutional quality management system that supports the University’s core functions. This involves ensuring compliance with national standards and regulations set by national regulatory agencies such as the Department of Higher Education and Training, the Council on Higher Education, the South African Qualifications Authority, and other relevant professional organisations.
The University is seeking to appoint a Quality Promotion Manager, reporting to the Director of the Quality Assurance Unit, with a specific focus on Quality Reviews. The successful candidate will be instrumental in supporting the implementation of the Quality Assurance Framework introduced by the Council on Higher Education (CHE). This framework outlines the approach to a variety of quality reviews, including internal quality reviews (such as programme reviews, support service unit reviews, and institutional themed reviews) as well as external quality reviews (such as CHE National Reviews, Professional Board site visits, Institutional Audits, and National Themed Reviews).
The candidate will be expected to have a good understanding of quality management systems and processes in a university context. A basic understanding of qualification design and the key elements involved in the design, accreditation, and registration of qualifications is also required. The role involves active participation in regional and national quality assurance activities and engagements. The candidate is also required to manage feedback processes for institutions when draft national policies and guidelines are published for comment. This position is ideal for someone with a strong focus on supporting quality assurance initiatives and promoting continuous improvement across a university.
Duties and responsibilities include:
Develop and implement processes and procedures for managing internal quality reviews in alignment with the institutional quality assurance policy. This includes coordinating the scheduling of reviews for academic programmes, departments, professional support units, themed reviews, and any additional reviews requested by the executive management.
Demonstrate a leadership approach that fosters collaboration with key stakeholders across all levels of the University. The manager will actively promote quality assurance practices, facilitate capacity-building workshops, and participate in institutional governance committees to ensure quality is integrated throughout the University’s planning and operations.
Assist the Director of the Quality Assurance Unit in developing monitoring processes and tools to support and assess quality reports by faculties and divisions, which are then presented to the Senate committee for approval.
Oversee the development and tracking of quality improvement plans (QIPs) resulting from internal and external quality reviews. This responsibility includes ensuring that progress is monitored and that recommendations made in the reviews are effectively implemented.
Support the University’s efforts to assess its compliance with national standards set by national regulatory agencies, evaluating how well the University meets these standards in relation to its core functions.
Minimum Requirements
Minimum requirements (qualification and experience):
A relevant Honours degree or an equivalent qualification at NQF level 8.
A minimum of five years’ experience in a similar role within a public or private higher education institution.
A proven track record in quality assurance and higher education management.
Required competencies (skills, knowledge and behavioural attributes):
Computer Literacy skills
Project Management skills
Monitoring and Evaluation skills
Excellent interpersonal skills with the ability to work with a range of different stakeholders
Ability to work under pressure, prioritise work and respond effectively in order to meet deadlines
Experience in working as part of a team as well as the ability to work independently
Ability to make administrative and procedural decisions and judgments on issues within the ambit of the role
Excellent communication skills – both verbal and written, especially report writing skills.
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
Project Manager: Health Promotion & Wellness (HIV/AIDS)
Title of Position
Project Manager: Health Promotion & Wellness (HIV/AIDS)
Post Number
9070
Faculty/Department
University of the Western Cape -> Rectorate -> HIV and AIDS Centre
Type of Position
Permanent – Full Time
Length of Contract Period
Location
Main Campus – Bellville, WC ZA (Primary)
Closing Date
16/5/2025
Role Clarification & Key Performance Areas
The Health Promotion & Wellness (HIV/AIDS) unit of the University of the Western Cape (UWC) is seeking to appoint a qualified Project Manager permanently to perform a lead role in managing the implementation of strategic and operational projects.
The successful candidate will facilitate timely decisions to maintain project schedules and budgets; provide the Director with regular project updates and reports, maintain trusting relationships, and identify and manage project risks and issues and work closely with the Director in the conceptualization and implementation of the unit’s vision and programmes.
Reporting to the Director: Health Promotion & Wellness (HIV/AIDS), the duties and responsibilities of the Project Manager shall include the following:
To conceptualize, implement, and evaluate multiple programmes in the four identified focus of the unit simultaneously under the guidance of the Director.
To assist the Director with implementation of all the Units programmes. This includes support for the recruitment, training, support, and mentoring of peer educators recruited at regular intervals, implementing peer-led activities, conducting regular campus-wide and residence programmes, and executing community outreach initiatives, monitoring and evaluation, coordinate and oversee confidential record keeping, develop and oversee referrals for help and completion of all grant stipulations like regular statistics and reports.
Effectively build and manage relationships across a diverse spectrum of stakeholders (from executive management, line management, operational staff and third-party contractors) to align focus and activities to achieve the aims and outcomes under the Director.
Conduct consultations with both internal and external stakeholders. Thus, this role demands the ability to effectively forge and oversee relationships with a diverse range of stakeholders, from executive and line management to operational personnel and external contractors, while clarifying roles and responsibilities among all project participants.
Manage the program constraints of scope, time, budget, quality, risk, and resources.
Engage in administrative duties, administrative coordination, and apply conflict resolution skills to ensure the timely completion of tasks, and comply with the University’s Project Governance framework.
Manage the outputs of all project teams including grant recruited personnel and volunteers to complete deliverables within agreed timelines.
Facilitate timely decisions and escalations (where appropriate) to effectively manage programme deliverables.
Create project resource plans and effectively facilitate resource allocation including financial resource allocation, ensuring clarity of roles and responsibilities of project stakeholders and volunteers.
Oversee multiple project budgets effectively including forecasting, variance reporting and financial resource allocations.
Identify project risks and provide prudent and timely facilitation of risk assessment and mitigation plans with stakeholders.
Provide the Director with regular project updates and reports.
Create and manage necessary documents for projects, grant stipulations and unit requirements. This includes supporting the development and implementation of required protocols and monitoring and evaluation instruments, ensuring confidentiality, document storage and reports.
Assist the Director with funding and resource proposals to execute the unit’s vision.
Coordinate and implement the media and communication strategy of the unit under the guidance of the Director.
Minimum Requirements
Minimum Requirements: (Qualification, Skills & Experience):
A relevant health qualification at NQF level 7.
Registration as a health professional with the HPCSA.
At least 5 years relevant experience.
Demonstrable experience and/or an academic background in the conceptualization, implementation, and evaluation of health interventions.
The undermentioned attributes would be added advantage:
Relevant academic exposure and/or additional qualifications in addition to the four-year health professional qualification. A relevant master’s degree.
Exposure to or an interest in critical health approaches.
Experience or knowledge in community engagement and community development.
Required competencies: (skills, knowledge, and behavioural attributes)
Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines.
Ability to build and maintain strong relationships with all internal and external stakeholders.
Excellent planning, organizing and time management skills.
Excellent verbal and written communication.
Excellent Facilitation and Consensus building skills.
Demonstrates Emotional Intelligence and adaptability.
Excellent training skills.
Excellent interpersonal skills.
Experienced in analysing complex issues and facilitating appropriate solutions.
Delivers engaging, informative, well-organized presentations.
Delivers high-quality, well-constructed, professional documentation and reports.
Ability to maintain confidentiality.
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
Coordinator: Research Development & Postgraduate Support
Title of Position
Coordinator: Research Development & Postgraduate Support
Post Number
8033439
Faculty/Department
University of the Western Cape -> Deputy Vice-Chancellor: Research & Innovation -> Research Development & Postgraduate Support
Type of Position
Permanent – Full Time
Length of Contract Period
Location
Main Campus – Bellville, WC ZA (Primary)
Closing Date
18/5/2025
Role Clarification & Key Performance Areas
The University of the Western Cape has over the past few years steadily become one of the research-led teaching and learning universities in South Africa, with the capacity to produce and advance new knowledge in recognised research strength and the translation of this knowledge through innovation endeavours.
An exciting opportunity exists in the UWC Research Development and Postgraduate Support (RDPS) office for a suitably qualified candidate to work closely with the Director in contributing to the institution’s research and postgraduate activities and achievements.
The successful incumbent is responsible for the following key performance areas:
Provide support, education, and assistance to the researchers and their teams to help facilitate the research process.
Serves as a link in ensuring accurate and timely information flow and maintaining effective working relationships with the team and stakeholders.
Ensure effective lines of communication between RDPS office and postgraduate students.
Render an effective support function to RDPS.
Oversee the support process from application to completion of postgraduate students where necessary.
Oversee the support process from application to orientation for exchange / mobility students where necessary.
Advisor for postgraduate students on administrative matters.
Develop, implement, and maintain records and follow-up procedures for all research projects.
Maintain an effective filing system for the Office of Research Development and Postgraduate office.
Plan events relating to postgraduate student and staff support
Maintain efficient record system; document and record management in line with university processes
Support Director, Deputy Directors, and other staff to co-ordinate projects in the RDPS office.
Interact with administrative stakeholders and other Management lines on behalf of the RDPS office.
Manage and coordinate the admissions and selections process for postgraduate programmes including scholarship applications for prospective students and the coordination of the credit application assessment process.
Administer bursary forms, check agreement forms, handle travel grants for international and local conferences.
Act as a custodian of the University policies and procedures as it pertains to the functional areas of the RDPS office.
General administrative support including drafting reports and/or responses of the Director for Committee meetings.
Identify training and development needs of professional support staff within the RDPS office.
Minimum Requirements
Minimum Requirements (Qualification and Experience)
A relevant Honours Degree at an NQF 8 or an equivalent qualification
A minimum of 5 years student and academic administration experience in a Higher Education environment.
A minimum of 3 years staff supervision experience.
Knowledge and experience of financial management systems.
Experience in managing and monitoring of budgets.
Proven report writing and minute-taking skills and working ability of the Committee Management Systems.
Working knowledge and experience of higher education governance policies, procedures, and structures.
Proficiency in MS Office and Digital Media
Required competencies (skills, knowledge and behavioural attributes):
Strong interpersonal & problem-solving skills
Ability to make administrative and procedural decisions and judgments on various issues
Excellent communication skills – both verbal and written
Ability to create, compose and edit written materials
Planning & excellent organizational skills
Information management skills
Office management skills
Knowledge of finance, budgeting procedures
Ability to adapt communication approach to suit all role-players
Ability to prioritise work and respond effectively to meet deadlines
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
We wish you all the best with your applications
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