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Technical Assistant II (P12) (Facilities Management: Campus Facilities Management: UJ Island) (Re-advert)

Position Summary

Industry: Education & Training

Job category: Education and Training

Contract: Permanent

Remuneration: Market Related

EE position: EE

Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future”

Job description

Job Description:

To assist in the planning and scheduling of the installation, care, and repair of facilities and equipment. Ensures that facilities, layout, and machinery used operate to their maximum efficiency and output. This includes total preventative maintenance, managing breakdowns of mechanical, electrical, instrumentation, and pneumatic equipment. To alternate on entry into the island, including exit, game drives, and normal day-to-day transportation as and when required at the UJ Island. The incumbent will be required to help with external guests, general maintenance, island logistics, and support work. This is a full-time live-in position at the UJ island.

Responsibilities:

Maintenance and Technical Support at the UJ Island:

Assists in planning and scheduling of installation, care, and repair of facilities and equipment.
Performs routine facility and equipment maintenance.
Conduct routine inspections and preventative maintenance activities to ensure optimal equipment performance.
Assist in monitoring and repair of facility systems and technical devices directly supporting test and building operations.
Assists with general office work related to the work request system.
Participates in preventative maintenance, troubleshoots, dismantles, repairs, and reassembles complex equipment.
Maintains appropriate service and repair records.
Duties also include creating detailed technical specifications and documentation.
Develop and configure workstations again based on the requirement.
Performs routine daily inspections of assigned buildings and spaces.
Follows the Facilities Work Request System.
Completes all documentation for work performed in a timely manner.
Oversees and performs the duties associated with events, including executing the set-up plan in a timely manner, breakdowns are completed on schedule with spaces returned to normal state.

General Support tasks at the UJ Island:

Audit and maintain spare parts inventory and manage documentation around instruments.
Assist and serve as backup to other Facilities employees.
Respond to emergency call-ins.
Serve in the rotation of weekend on-call personnel.
Perform miscellaneous job-related duties as assigned
Transport visitors.
Welcomes guests and carries their luggage to and from their rooms.
Attending to problems arising at night; if necessary, transferring guests into a different room
If there is a fire or emergency, make sure that guests are evacuated safely.
Attend to game management
Collect grass, rubble, and tree trimmings, which must be disposed of at the disposal area on the UJ island.
Use safety equipment and protective clothing as prescribed.
Conduct regular inspections on vehicles as prescribed and immediately report defects.
Assist with transporting machines or any other equipment to and from the island.
Assist with any other general duties and work required on the island.
Maintain basic health, safety, and environmental measures in the workplace.

Customer Service:

Provide customer service and information on different maintenance activities

Occupational Health & Safety:

Ensure proper care in the use and maintenance of equipment and supplies.
Assist in hazardous waste management.
Ensure compliance with safety regulatory standards and instrumentation work.
Promote continuous improvement of workplace safety and environmental practices

Minimum requirements

Grade 12 (NQF 4) qualification
Three (3) years’ experience in the field of work includes a hospitality environment.
A valid Code 10 driver’s license with a PDP for people and goods.
A valid boat driver’s license. (Skipper license)
Certificate in Plumbing, Welding or Mechanical Engineering.

Competencies and Behavioural Attributes:

Motivated team player with desire to share creative solutions and clinical simulation best practice.
Strong problem-solving and critical thinking skills with the ability to balance multiple tasks simultaneously.
Excellent organisational, interpersonal and communication skills.
Good technical background.
Plumbing.
Ability to continually perform physical work.
Ability to work under pressure.
Work with initiative and creativity.
Work cooperatively in a teamwork environment.
Be reliable, responsible, and punctual.
Good Planning and organising.
Ability to work independently and under supervision.
Knowledge of Health and Safety within the field of work.
Cleanliness.
Ability to swim.
Good vision.
Physical agility.

Recommendations:

Knowledge of Health and Safety
Willingness to undergo further skills training.
Willingness to work overtime and do standby as and when required.
Pneumatic experience

Working Conditions:

The post entails moderate lifting, carrying, and cleaning of equipment.
Involves sitting and standing for prolonged periods.
Involves working with technology, including electrical power and compressed gases
The work requires some physical effort: physical work is walking over rough, uneven, or rocky surfaces, bending, crouching, slouching, stretching, getting things, and lifting of moderately heavy items.
Traveling daily, driving the boat to and from the UJ island.

Enquiries:

Enquiries regarding job content: Mrs. Shahistha Osman (HCM Business Partner) at Tel. (011) 559 3666

enquiries regarding remuneration and benefits: Mrs. Shahistha Osman (HCM Business Partner) at Tel. (011) 559 3666

Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

Campus Director

Position Summary

Industry: Education & Training

Job category: Education and Training

Campus: Soweto Campus

Contract: Permanent

Remuneration: Market related

EE position: EE

Level: Senior

Introduction

Job description

To manage the campus in a manner that academic and support services are executed optimally. To provide support to core business of UJ and ensure effective and efficient service delivery.

Responsibilities:

Direct the maintenance of all facilities and infrastructure on campus.
Manage Campus Committees and activities on campus.
Facilitate the effective management of all facilities at UJ.
Act as a representative of Executive Management and the Vice-Chancellor on specific campus.
Oversee the implementation of the campus master development plan.
Direct the Planning and Execution of new Capital Projects (small and large) that are not multicampus.
Initiate the procurement processes for goods and services by acting on requests from internal stakeholders.
Coordinate with Occupational Safety regarding duties as per 16.2 appointees.
Effectively and efficiently manage operational staff on campus
Liaise with Protection Services to ensure effective and efficient protection of staff and students on campus.
Ensure effective Planning, Coordination and Monitoring of large events in liaison with Event Owner, Protection Services, Safety and Occupational Health plus Auxiliary Services and relevant parties e.g., City Community Safety, Power, Traffic, Communities etc.
Manage all campus related contracts and ensure compliance with these.

Minimum requirements

Postgraduate qualification (NQF 8) in Engineering or Finance/Law/Management
Five (5) to eight (8) years’ experience in operations and facilities management
Five (5) years’ experience compiling, set-up, and management of budgets
Five (5) to eight (8) years’ in the Engineering and the Built environment with reference to buildings and essential technical services.
Five (5) to eight (8) years’ experience in Maintenance planning taking into consideration the consequences of each failure, statutory requirements, framework of maintenance strategies and performance requirements
Five (5) to eight (8) years’ experience in the development of concept policies, strategies, procedures, guidelines, norms, and standards
Five (5) to eight (8) years’ experience in planning (materials, manpower, equipment, plant, and logistics)
Five (5) years implementation and management of the Occupational Health & Safety Act and relevant legislative requirements.
Five (5) years diagnosis of faults in the Engineering and the Built environment, and to analyze failures to establish the root causes of failures (hands on experience required).
Five (5) years’ proven general management experience of teams and groups of people
Five (5) to eight (8) years proven experience in the effective management of projects
Five (5) to eight (8) years experience in Utilities management

Competencies and Behavioural Attributes:

Communicate effectively with all levels of employees and across all levels
Facilitate change management
Effectively identify faults and solve problems
Negotiate effectively
Asset performance analysis skills
Coordinating skills
Critical and analytical thinking
People and performance management
Knowledge to monitor the development, implementation and revisions of methods, systems, and procedures including those pertinent to computer applications in space, utilities and project management
Ability to coordinating work with external professional teams, clients, operations personnel, and other stakeholders
Ability to evaluate the cost-effectiveness in the management of the maintenance function with reference to Engineering and Built environment
Ability to determine the level of compliance with required internal policies, procedures, guidelines, norms, and standards
Management and administration of venue booking process

Recommendations:

Master’s in Business Administration (MBA)
Five (5) years’ experience working in a Tertiary environment
Five (5) to eight (8) years space and asset management

Enquiries:

Enquiries regarding the job content: Dr Joe Manyaka at Tel: (011) 559-1331

Enquiries regarding remuneration & benefits: Ms Nozuko Mazibuko (HCM Business Partner) at Tel: (011) 559-4690

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

Financial Manager (P7) UJInvnt (Pty) Ltd (3 YEAR CONTRACT without Benefits)

Position Summary

Industry: Education & Training

Job category: Education and Training

Contract: Fixed Term Contract

Remuneration: Market related

EE position: EE

Level: Skilled

Introduction

UJInvnt is an Intellectual Property Holding Company, the purpose and activity of which will be the acquisition, exploitation, licensing or sublicensing of patents, trademarks, copyrights, brand names or other industrial property rights, like ‘know-how’ on technical or administrative matters.

Job description

UnInvnt – Its primary objectives are:

to commercialise on behalf of the University opportunities arising from the activities of the University and others, including, but not limited to, Intellectual Property (IP), through several permutations, which range from commercialising IP (licensing, sale of IP assets) to owning equity stakes in new ventures (with outside investors) based on IP assets
to provide technical and training services, consultancy services and courses; and
to hold shares on behalf of the Shareholder in other subsidiary companies, and act as the Holding Company for commercial activities.

Job Description:

The Financial Manager will oversee all financial operations, ensuring alignment with organizational goals and regulatory standards. This role requires strategic oversight of budgeting, forecasting, financial reporting, and risk management. The ideal candidate will drive financial efficiency, optimize cash flow, and provide actionable insights to support executive decision-making. The Financial Manager will be required will provide critical financial insights to support strategic decision-making and operational efficiency. This role involves preparing financial reports, managing budgets/forecasts, analyzing costs, and ensuring compliance. The ideal candidate will collaborate cross-functionally to drive financial health and achieve organizational goals.

Responsibilities:

Financial Planning and Analysis

Lead annual budgeting, quarterly forecasting, and long-term financial planning.
Analyze financial performance against targets and recommend corrective actions.

Financial Reporting

Prepare monthly/quarterly reports (P&L, balance sheets, cash flow), ensuring accuracy and timeliness
Present management accounts to clients and provide relevant domain-specific commentary/input

Budgeting & Forecasting

Lead annual budget creation, update forecasts, and analyze variances against targets.

Cash Flow Management

Monitor cash flow, liquidity, and working capital to ensure operational stability, including money in the bank of the company.
Oversee the bank accounts of company subsidiaries
Optimize accounts receivable/payable processes and investment strategies.
Effect the remuneration of board members
Effect the payment of service providers on time
Evaluate cost structures, identify savings, and advise on pricing/profitability (cost analysis).

Strategic Support

Provide data-driven insights for business planning, investment decisions, and KPIs.
Partner with senior leadership to evaluate mergers, acquisitions, and capital investments.
Develop financial models to assess ROI and scenario-based outcomes.

Compliance and Risk Management

Ensure adherence to accounting standards (GAAP/IFRS), tax regulations, and internal controls.
Mitigate financial risks through proactive audits and policy enforcement.
Assist with audits.
Assist with financial risk mitigation.

Process Improvement

Optimize accounting systems and reporting tools.

Financial Analyses and Investment Support

Conduct analyses for mergers, expansions, or cost-reduction initiatives in investee companies
Process the acquisition of royalty certificates, receive royalties and distribute/allocate as is required.

Minimum requirements

Master’s degree in Accounting/Finance or MBA, or CPA/CMA preferred.
5–7 years’ in financial management, FP&A, or corporate finance roles.
Proficiency in ERP systems (e.g., SAP, Oracle), advanced Excel (pivot tables, macros), and BI tools (Power BI, Tableau).
Expertise in financial modeling, variance analysis, and scenario planning.
Strong leadership, strategic thinking, and stakeholder communication.
Strong analytical, communication, and problem-solving abilities; detail-oriented.
Experience in Venture Capital, Private Equity, Investment, Impact Investment, Banking, and Development Finance
Knowledge of Power BI, SQL, or automation tools.
Valid driver’s license

Competencies and Behavioural Attributes:

Business principles and processes
Budget process
Electronic Financial Processing System (Oracle, ITS, GL, Wand, I-Procurement)
Accounting Principles in practice
A good understanding of policies and procedures
Reconciliation between different modules and systems
Written and verbal communication conflict resolution skills
Ability to make quick and effective decisions
React proactively to issues
Manage own time and for others
Identify and resolve problems
Plan effectively for both short and long term
Ability to multitask
Influence/relationship.
Relationship Management
Operational awareness
Ethical
Excellent interpersonal skills.
Accuracy, detail, and quality checking

Recommendations:

Knowledge of Company rules and regulations
Working knowledge of the Higher Education environment

Network Support Technician (P9) (Information & Communication Systems: Campus Support) (Re-advert)

Position Summary

Industry: Education & Training

Job category: Education and Training

Campus: Auckland Park Bunting Road Campus

Contract: Permanent

Remuneration: Market related

EE position: EE

Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, to read the bold UJ Strategic Plan 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future.”

Job description

Job Purpose:

Provide support of network user edge switches, Wi-Fi Access points, telephones handsets and user cabling. This includes installing, diagnosing, repairing, maintaining, and upgrading all networking edge equipment to ensure optimal network performance. This role will provide guidance to technicians on PC hardware installation, maintenance, troubleshooting, and offer end-user support. This includes installing, diagnosing, repairing, maintaining, and upgrading all PC hardware and equipment to ensure optimal workstation performance.

Responsibilities:

Service excellence:

Adhere and sustains to prescribed SLA’s for incidents
Maintain 98% availability on Network, telephony and Wi-Fi
Ensure less than 2% repeat calls
Meet and maintains customer expectations
Resolve incidents within the given SLA
Provide quantified feedback on Incidents and services requests after customer feedback
Deliver the same consistent quality of service to all customer
Increase customer satisfaction
Ensure 100% of Incidents reported are resolved
Take ownership of incidents and service requests and see it through the resolution
Track and follow up on IT requests on behalf of the user
Focus on business needs while providing customers with the best possible service
Contribute to ensuring the Service Catalogue is a living document

Operational support:

Provide Desktop Support to Technicians, ensuring quick and efficient IT support for UJ staff.
Perform daily network and telephony systems health checks.
Utilize prescribed software for management and monitoring.
Ensure the labelling of network devices and uplink cables.
Maintain a neat and tidy network rooms.
Provide daily and scheduled preventative maintenance.
Perform onsite analysis, diagnosis, and resolution of complex network problems and implements corrective solutions.
Collaborate with network administrators to ensure efficient operation of the staff computing environment.
Receive and responds to incoming calls, pages, and/or e-mails regarding network.
Answer to and performs moves, adds and changes (MAC) requests as they are submitted by the Service Desk.
Prepare tests and applications for monitoring network performance, then provides performance statistics and reports.
Assist in preparing, maintaining, and upholding procedures for logging, reporting, and statistically
monitoring network operations.
Develop and maintains an inventory of all network equipment at your campus.
Accurately document instance of network equipment or component failure, repair, installation, and removal.
If necessary, liaise with third-party support and network equipment vendors.

Professional administration:

Documents Incident and service request correctly.
Documents computer asset management.
Conducts research on desktop products in the Network Environment.
Strict adherence to university and ICS policies, standards, processes and procedures.
All devices to be named according to approved host naming standard.

IT Asset Lifecycle Management:

Track and maintain inventory of IT equipment, ensuring proper allocation and return of devices.
Ensure the campus IT asset register/system is consistently updated and accurately maintained.

Minimum requirements

Grade 12 (Matric)
National Diploma in IT (NQF level 6 or equivalent)
A Certification or equivalent
N Certification or equivalent
ITIL Foundation
Three (3) to five (5) years of job- related experience
Desktop Support ( 3 years)
Apple Support
Network Experience
Extensive knowledge of Windows Desktop support
Basic Windows Server and Active Directory support
Computer IP Network and Telephony Principles (WAN and WAN)
Understanding of network protocols
Understanding of analogue and IP telephone systems

Competencies and Behavioural Attributes:

Excellent Troubleshooting Skills
Network Support
Basic Server admin
ITIL Service Management
Excellent communication skills
Excellent Customer Relations Skills
Customer focused
Knowledge of IT policies and procedures
Collaboration
Quality Driven
Results Driven

Recommendations:

Degree in IT (NQF 7) or equivalent qualification
ITIL v3 Foundation.
A Certification or equivalent
N Certification or equivalent
IT Management within Higher Education

Working conditions:

Might be required to work outside normal working hours from time to time
May be required to travel between campuses
Maybe placed at any campus
Shift Work

Enquiries:

Enquiries regarding job content: Mr. Robert Azwidowi (Manager: Campus Support) at Tel: (011) 559-2312

Enquiries regarding remuneration and benefits: Mrs. Presheka Padayachey (HCM Business Partner) at Tel. (011) 559 3878

Departmental Secretary (P11) (Faculty of Health Sciences: Department of Environmental Health) (Re-advert)

Position Summary

Industry: Education & Training

Job category: Education and Training

Campus: Auckland Park Kingsway Campus

Contract: Permanent

Remuneration: Market related

EE position: EE

Level: Skilled

Introduction

Job description

Responsibilities:

Coordinating office management activities of the department.
Manage the department’s front office and act as the first line of contact to the stakeholders, staff, students, etc. in a professional manner.
Respond to and distribute incoming communications.
Maintain a filing and record management system.
General administrative support to the department.
Load temporary appointments and claims (Oracle system).
Process invoices and request quotes (Oracle system).
Administer procurement of operational and capital items to enable efficient functioning.
Provide general administrative support to academic staff members regarding their teaching and learning, research and community engagement functions.
Receive and direct calls to relevant staff members.
Compile agendas, and registers, and take minutes at meetings for accurate record keeping.
Arrange and coordinate workshops, functions, conferences, etc. as per the Director’s/HOD’s request.
Keep abreast of new developments in the field and effectively apply them in the department.
Maintain a trusting and open relationship with other secretaries and managers regarding official matters.
Ensure that documentation is kept safely and securely to maintain confidentiality.
Administer procurement of departmental staff teas, and stationery as well as the ordering of furniture, computers and office equipment.
Facilitate infrastructure maintenance to ensure a productive, safe and secure environment in compliance with the Occupational Health & Safety Act.
Arrange travel and accommodation for departmental staff for official business trips, conferences, and/or teaching & learning activities (local and international).
Develop and manage ongoing monthly budget control for certain units within the department.

Minimum requirements

A diploma or relevant (NQF 6)
At least 3 to 5 years of job-related experience
Computer literacy (all MS Office packages)
Extensive diary management and scheduling
Extensive telephone etiquette

Competencies (Technical skills and Behavioural Attributes):

Good administration and organisation skills
High attention to detail
Ability to perform under pressure and independently
Good communication skills
Interpersonal skills
Professional approach
Procurement procedures
Knowledge of conference calls (international and local)
Office and administration Management
Finance/budgeting
Planning and organisational skills
Accuracy, detail and quality checking
Excellent interpersonal skills
Active listening skills

Recommendations:

Previous experience in the higher education and training environment
Knowledge of university policies and procedures
Knowledge of the Oracle system

Enquiries:

Enquiries regarding job content: Dr Thokozani Mbonane (Department of Environmental Health) at Tel. (011) 559 6240

Enquiries regarding remuneration and benefits: Mr Innocent Masoka (HCM Business Partner) at Tel. (011) 559 1531

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

Executive Assistant (P10) UJInvnt (Pty) Ltd. (3 YEAR CONTRACT without Benefits)

Position Summary

Industry: Education & Training

Job category: Education and Training

Contract: Permanent

Remuneration: Market Related

EE position: EE

Level: Skilled

Introduction

Job description

UJInvnt – Its primary objectives are:

to commercialise on behalf of the University opportunities arising from the activities of the University and others, including, but not limited to, Intellectual Property (IP), through several permutations, which range from commercialising IP (licensing, sale of IP assets) to owning equity stakes in new ventures (with outside investors) based on IP assets
to provide technical and training services, consultancy services and courses; and
to hold shares on behalf of the Shareholder in other subsidiary companies, and act as the Holding Company for commercial activities.

Job Purpose:

This role is responsible for providing high-level administrative and coordination support to the Executive Manager: UJInvnt, ensuring efficient operation of the office, and requires exceptional organizational skills, discretion, and the ability to manage complex calendars, communications, and confidential information.

Responsibilities:

Manage the Executive Manager’s office and to act as first line of contact to all stakeholders in a professional manner.
Administer procurement of operational and capital items to enable efficient functioning in the Executive Manager’s office.
Manage the processing and payment of Board Directors’ remunerations and claims.
Develop and manage ongoing monthly budget control for the Executive Manager’s office.
Arrange travel and accommodation for the Executive Manager for official business trips and conferences.
Compile and administer relevant reports for various committees and forums.
Arrange and co-ordinate meetings, workshops, functions, conferences, and allied events, as per the requirements of the Executive Manager and the Board of Directors.
Ensure the work within Company is aligned to the university and company procedures, processes, and policies
Pre-screen documents sent through for the Executive’s approval to ensure alignment with Delegation of Authority and compliance with relevant processes and procedures of the company.
Ensure that the booked venues comply with the Occupational Health & Safety protocols.
Arrange logistics for meetings, seminars, workshops, and other events.
Act as a liaison between the company, university and external entities.

Minimum requirements

A Secretarial or Administration Diploma/Certificate (NQF 6) qualification.
Three to five (3 to 5) years Office Administration/Secretarial experience.
Five (5) years of experience as an Executive Assistant, preferably in the investment or funding sector.
Proficiency in Microsoft Office Suite, data processing and collaboration tools (e.g., Slack, Zoom).
Knowledge and understanding of university policies and procedures.
Knowledge of conference calls (international and local).
Valid driver’s license.
Knowledge of finance/budgeting principles.
Extensive experience diary management and scheduling.
Administrative and clerical procedures and systems.

Competencies and Behavioural Attributes:

Decision-making.
Process management.
Ability to prioritize tasks in a fast-paced environment.
High Attention to detail.
Planning and Organising.
Excellent verbal and written communication skills.
Professional appearance.
Corporate culture focussed.
Time Management.
Deadline driven.
Verbal communication skills.
Active listening skills and following instructions.
Excellent interpersonal skills.
Accuracy, detail, and quality checking.

Recommendations:

Bachelor’s degree in business administration or related field (or equivalent experience).
Knowledge of Company rules and regulations.
Working knowledge of the higher education environment.

Enquiries:

Enquiries regarding job content: Dr. Vuyisile Phehane (Executive Manager) at Tel: (011) 559 7228 or vphehane@uj.ac.za

Marketing Officer (P8) UJInvnt (Pty) Ltd. (3 YEAR CONTRACT without Benefits)

Position Summary

Industry: Education & Training

Job category: Education and Training

Contract: Permanent

Remuneration: Market Related

EE position: EE

Level: Skilled

Introduction

Job description

UJInvnt – Its primary objectives are:

to commercialise on behalf of the University opportunities arising from the activities of the University and others, including, but not limited to, Intellectual Property (IP), through several permutations, which range from commercialising IP (licensing, sale of IP assets) to owning equity stakes in new ventures (with outside investors) based on IP assets
to provide technical and training services, consultancy services and courses; and
to hold shares on behalf of the Shareholder in other subsidiary companies, and act as the Holding Company for commercial activities.

Job Description:

The Marketing Officer will drive the visibility and reputation of UJInvnt while supporting portfolio companies in achieving their marketing and visibility. This role combines strategic branding, content creation, and cross-functional collaboration to enhance the company’s market presence and amplify the success of investee companies. The ideal candidate will excel at crafting compelling narratives, developing high-impact marketing materials, and leveraging data to measure effectiveness.

Responsibilities:

Branding & Promotion

Develop and execute marketing strategies to elevate the company’s brand among founders, investors, internal and external (industry) stakeholders.
Create content for digital channels (website, LinkedIn, newsletters) showcasing investment thesis, portfolio success stories, and thought leadership.
Organize and promote events (webinars, pitch days, industry conferences) to engage target audiences.

Portfolio Company Support

Collaborate with investee companies to design tailored marketing collateral (pitch decks, case studies, product launch kits).
Advise portfolio teams on branding, digital marketing, and customer acquisition strategies.
Develop exit-focused materials (investor memos, technology briefs, acquisition teasers, IPO roadshow content) that enhance valuation and buyer/investor/commercialization partner interest.

PR & Media Relations:

Manage media outreach to secure coverage for the firm and portfolio companies in top-tier outlets (e.g., TechCrunch, Forbes).
Craft press releases, blog posts, and success stories highlighting milestones, funding rounds, and exits.

Performance Analytics:

Track and report on marketing campaign ROI, including website traffic, social engagement, and lead generation.
Use data insights to refine marketing strategies and optimize resource allocation.

Cross-Functional Collaboration:

Partner with investment teams to align marketing efforts with portfolio company needs.
Leverage partnerships and co-marketing opportunities

Minimum requirements

Bachelor’s degree in marketing, Communications, Business, or related field.
3–5 years of experience in marketing, preferably in venture capital, private equity, or high-growth startups.
Expertise in digital marketing (SEO/SEM, LinkedIn, email campaigns) and tools (HubSpot, Google Analytics, Canva, Adobe Creative Suite).
Strong storytelling ability with experience crafting investor-facing content.
Familiarity with startup ecosystems and venture capital, impact investing and development finance institution cycles.
Collaborative, proactive, and adept at managing multiple stakeholders under tight deadlines.
Ability to prioritize tasks in a fast-paced environment.
Valid driver’s license.

Competencies and Behavioural Attributes:

Decision-making
Process management
High Attention to detail
Planning and Organising
Excellent verbal and written communication skills
Professional appearance
Corporate culture focused
Exceptional written/verbal communication and time-management skills.
Deadline driven
Active listening skills and following instructions
Excellent interpersonal skills.
Accuracy, detail, and quality checking

Recommendations:

Knowledge of data visualization tools (Tableau).
Knowledge of Company rules and regulations.
Working knowledge of the Higher Education environment.

Enquiries:

Enquiries regarding job content: Dr. Vuyisile Phehane (Executive Manager) at Tel: (011) 559 7228 or vphehane@uj.ac.za

Administrative Assistant

Position Summary

Industry: Education & Training

Job category: Education and Training

Campus: Auckland Park Kingsway Campus

Contract: Permanent

Remuneration: Market Related

EE position: EE

Level: Skilled

Introduction

Job description

This position is responsible for providing professional assistance and support to the Director of Compliance, Risk and Enforcement (CRE), as well as the team, in executing the administrative functions of the unit to ensure that theoffice and the domain function effectively.

Responsibilities:

General Administration

Effectively and timely perform departmental and administrative tasks.
Assist in monitoring unit compliance with the UJ and regulatory body policies, procedures, and regulations.
Draft correspondence and communication, including compiling reports, memoranda, and other documents.
Take and distribute minutes at meetings.
Maintain office files.
Be an active participant in staff meetings.
Sort, organise, and distribute mail.
General administration tasks are as instructed by the line manager.
Arrange and coordinate workshops, functions, conferences, etc., for the staff and guests.
Arrange travel and accommodation for official business trips and conferences.
Coordinate and record all stationery, refreshments, and other supplies required by the staff.
Keeps up to date with the functioning of the department to ensure that professional assistance is consistently delivered.

Client Management

Interact, organise, and liaise with internal and external clients and stakeholders, etc.
Greet and assist visitors, direct calls, and respond to queries.
Answer and respond to telephone calls with professionalism.

Financial Administration

Process financial requests, claims, and recordkeeping of expenses.
Assist in the administration of financial expenses for the unit.
Request quotations and get approval for departmental office supplies, equipment, and furniture.
Handle queries related to the unit’s finances and Place and follow up on orders.
Handle overtime requests.
Coordinate purchasing and travel cards, reconcile purchases, and ensure that Oracle allocations are completed accurately and in a timely manner.
Keep up to date with the procurement requirements to ensure the effective management of the process.
Ensure that all invoices are approved and delivered to the creditors’ department on time for payment.

Professional Development

Undertake staff training as required and receive guidance and instruction from the supervisor when necessary.

Minimum requirements

Matric or Grade 12 (NQF4)
3 to 5 years of job-related experience.
Valid driver’s license.
Experience in all Microsoft packages (Word, Excel, PowerPoint, and Outlook).
Ability to handle sensitive and extensive confidential data.
Knowledge of purchasing and procurement systems, e.g., Oracle.

Working conditions:

Maybe required to work long hours.
Work is performed in a modern office setting within the University’s Protection Services Division.
Requires extended periods of sitting at a desk, working on a computer.
Exposure to artificial lighting and digital screens for long hours.
Frequent use of a computer, keyboard, and mouse.

Recommendations:

Matric required; a tertiary qualification in Business Administration or a related field is advantageous.
Administrative experience in a Higher Education Institution, legal, accounting and audit fields.
Knowledge of departmental rules and regulations.
Knowledge of faculty rules and regulations.
Ability to handle various details and work at all organisational levels.
Excellent customer service skills and interpersonal skills.
Excellent oral and written communication skills.
Proficiency with e-mail, word processing, spreadsheets, databases, presentation software, and Internet use.

Competencies and Behavioural Attributes: